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Welcome to the US Army Corps of Engineers - New York District


IMPORTANT--As of March 31, 1998, Contractors MUST be registered in the Central Contractor Registration (CCR) database to receive Department of Defense (DoD) solicitations awards and payments. The only exceptions will be purchases made with credit card and classified, contingency or emergency operations contracting. For more information, check the Registration section below.

SUPPLEMENTAL INFO REGARDING SF 330

IMPORTANT NOTICE FOR ALL PROSPECTIVE CONTRACTORS

Katrina Contractor Referrals

U.S. Army Corps of Engineers Hurricane Katrina Disaster Resource Management Web Site

USACE - New York District, Contracting Comment Card

Click on the following links to locate a specific solicitation:
Federal Business Opportunities
DoD Business Opportunities
Army Single Face to Industry (ASFI)
Navy Electronic Commerce Online (NECO)

Central Contractor Registration (CCR) - All contractors doing business with the federal government must be registered in the CCR or you can not be awarded a federal contract.  We recommend accessing the "Getting Registered - Info Needed to Register" page before beginning the registration process.

Office of Deputy for Small Business





Topics and areas on this page include--
- Announcements of late breaking contracting news
- Introductory Information on how to do business with the US Government and the NY District
- Registration and required forms
- Doing Business--how to stay informed on solicitations and negotiations from the NY District
- Small Business--info for small and disadvantaged businesses
- Other Contracting Resources
- Acronyms guide related to Government contracting
  Several documents on these pages require Acrobat Reader to view, which may be downloaded from the Adobe Acrobat Web site.
 
Introductory Information

The New York District is ready to do business, on a competitive basis, with competent firms that can supply the products or services it needs. District purchasing activities are particularly interested in establishing contacts with small business firms, small disadvantaged business firms, women-owned small business firms, and firms in labor surplus areas.

Contracting carries out many types of missions for the New York District such as construction projects, A-E services, and requirements procured under the simplified acquisition threshold. For supplies and services $2,500 or less, the IMPACT (VISA) card is our primary method of purchasing. For items between $2,500.00 and $25,000.00, Electronic Commerce/Electronic Data Interchange (ECI/EDI) is the primary method of procurement. All actions over $25,000 are advertised in the Commerce Business Daily (CBD).

The basic contracting rules for all Federal Government agencies are set forth in the Federal Acquisition Regulation (FAR). Additional rules unique to DoD are set forth in the DoD FAR Supplement (DFARS) and Army Federal Acquisition Regulation (AFARS). Check the Regulations links in the Other Contracting Resources section.

Registration and Required Forms

In order to do business electronically with the New York District, the first step is to register in the Central Contractor Registration (CCR) database, in order to become a trading partner. A Trading Partner is "a business that has agreed to exchange business information electronically." This term describes any business that has been registered to conduct business electronically with the Government. As the Government implements EC/EDI, utilizing its Federal Acquisition Computer Network (FACNET), these Trading Partners will receive notice for the bulk of Government procurements.

Federal agencies also require a Employer Identification Number (EIN) from every contractor. Commercial and Government Entity (CAGE) codes are frequently required, which are issued by the Government agency for which the contractor will do business, or their local Electronic Commerce Resource Center (ECRC). The ECRC is also a good source of support for EC/EDI, especially for small businesses. Value-Added Networks (VANs) provide electronic communications services for contractors. The Department of Defense (DoD) keeps an up-to-date list of certified VANs. Those doing business with the District should have a Dun & Bradstreet D-U-N-S number (Data Universal Numbering System), and should know their products' Federal Supply Codes/Product Service Codes and Standard Industrial Classification (SIC) code.

Doing Business--Solicitations and Negotiations

As mentioned above, solicitations over $100,000 are advertised in the Commerce Business Daily (CBD). For purchases over $100,000, the Contracting Division buys through two methods--sealed bidding and negotiation. The bidders list is the tool most widely used to identify potential contractors. A bidders list contains names of suppliers of materials and services which are possible sources from whom bids may be solicited. The bidders list is made up of business firms that have advised the Contracting Office that they want to bid on a particular item and have supplied data showing their ability to fulfill contracts for the item, service or project. To apply to be included on a solicitation mailing list, you can submit Form SF129, Solicitation Mailing List Application (requires Acrobat Reader 3.0 + to view).

When soliciting for bids, the Contracting Office normally sends bid invitations to firms listed on their solicitation mailing lists. Invitations for bids usually include a copy of the specifications for the proposed purchase, instructions for preparation of offers and the conditions of purchase, delivery and payment schedule. The date and time of bid opening will also be included. Each sealed bid is opened in public at the purchasing office at the time designated in the invitation and facts about each bid are read aloud and recorded.

Items or services may also be purchased by negotiation, when it is impossible to draft adequate specifications or to describe fully the specific item, service or project. When purchasing by negotiation, the purchasing office also makes use of its solicitation mailing list for the particular item or service. Requests for proposals are sent to a number of offerers so the purchase can be made on a competitive basis.

A majority of the design and planning services required by the New York District are performed by the Architect/Engineer community. All requests for these services are announced in the Commerce Business Daily. Firms interested in architect-engineering work will file Form SF254, "Architect-Engineer and Related Services Questionnaire," and Form SF255, "Architect-Engineer and Related Services Questionnaire for Specific Project." These forms require Acrobat Reader 3.0 + to view. With Reader version 3.0, the forms may be filled out electronically, saved as a PDF file, and attached to e-mail submitted to the Contracting Office. Alternatively, the forms may be printed, filled out and mailed to the Contracting Office.

If there is a charge for the solicitation, you may obtain a copy by sending a check, payable to "FAO, USAED, New York," to the attention of the Point of Contact named in the solicitation at the address listed in the Contacts section below. Be sure to cite the solicitation number on your check and include your Federal Express Number if you desire quick delivery. If there is no charge for the solicitation, you may obtain a copy by sending a request to the Point of Contact named in the solicitation. By mail or fax or e-mail, send the request to the Point of Contact named in the solicitation, using the address or fax number listed in the Contacts section below. Be sure to cite the solicitation number on all requests.

NOTICE TO ALL PERSONS: In accordance with Federal Acquisition Regulation Section 9.405, the Army Corps of Engineers does not solicit offers from and does not contract with contractors who are debarred, suspended, or proposed for debarment.

Point of Contact:

Please submit all your inquiries to:
U.S. Army Corps of Engineers
Contracting Division (New York District)
26 Federal Plaza Room: 1843
New York, NY 10278
212-264-0238



Other Contracting Resources

Publications
--CBD--Commerce Business Daily
--Doing Business with the Department of Defense

Regulations
--FAR--Federal Acquisition Regulation
--DFARS--Defense Federal Aquisition Regulation Supplement
--AFARS--Army Federal Acquisition Regulation Supplement

Registration Links
--CCR--Central Contractor Registration
--EIN--Employer Identification Number
--CAGE (Commercial and Government Entity) Code FAQs
--ECRC--Electronic Commerce Resource Center
--ECRC at the University of Scranton (local center)
--VANs--list of Value-Added Networks
--D&B D-U-N-S--Data Universal Numbering System
--Federal Supply Codes/Product Service Codes
--SIC--Standard Industrial Classification Code

Additional Information
--Electronic Commerce Web site (including VANs, FACNET)
--Government Contracting Office of the Small Business Administration SBA
--SBA Government Contracting Frequently Asked Questions (including PASS)
--SBA 8(a) Program Frequently Asked Questions
--SBA NYC local links and info
--Contracting Opportunities with the US Army

Acronyms

The following are some common acronyms used in government and military contracting divisions.

AFARS--Army Federal Acquisition Regulation Supplement
CAGE--Commercial and Government Entity
CBD--Commerce Business Daily
CCR--Central Contractor Registration
DFARS--Defense Federal Aquisition Regulation Supplement
DoD--Department of Defense
D-U-N-S--(Dun & Bradstreet) Data Universal Numbering System
ECI/EDI--Electronic Commerce Interface/Electronic Data Interchange
ECRC--Electronic Commerce Resource Center
EIN--Employer Identification Number
FACNET--Federal Acquisition Computer Network
FAR--Federal Acquisition Regulation
PASS--Procurement Automated Source System
POC--Point of Contact
SADBU--Small And Disadvantaged Business Utilization
SBA--Small Business Administration
SIC--Standard Industrial Classification Code
TIN--Tax Identification Number (same as Employer Identification Number)
VAN--Value-Added Network

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