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Grantees may find the following documents useful in providing guidance on fiscal matters related to the Basic VR program.
Policy Directives and other documents
- PD-12-06
February 13, 2012
"Revision of PD-11-02, instructions for completing the Federal Financial Report (SF-425) for the Vocational Rehabilitation State Grants Program"
MS Word (135K) | PDF (527K)
- PD-11-02
October 26, 2010
"Revision of PD-10-03 instructions for completing the Federal Financial Report (SF-425) for the Vocational Rehabilitation State Grants Program"
MS Word (120K) | PDF (1.9M)
- TAC-02-02
"Documents to Submit when Requesting a Waiver or Modification of the State's Maintenance of Effort Requirements under the State Vocational Rehabilitation Services Program." MS
Word (42K) | PDF (41K)
- TAC-11-02
"Sources of Non-Federal Share for the Vocational Rehabilitation Program" MS Word (51K) | PDF (261K)
- PD-96-01
"Provision of Financial Assistance to Community Rehabilitation Programs by State VR Agencies Through The Use of the Establishment Authority." MS Word (32K) | PDF (12K)
- 3rd Party Cooperative Agreements Presentation
Presentation made at the Fall 2009 CSAVR Conference PDF (156K) | MS Word (30K)
SMPID Formula Grant Programs – Minimum Award Calculations
| CFDA# | Title | Program | State Min. | Territory- FAS Min. | Legal Citation |
|---|---|---|---|---|---|
H126A | I | Basic VR - State Grants | $3,000,000 or 1/3 of 1% of appropriated amount, whichever is greater | None | Rehabilitation Act – Subsection 110(a)(3) |
H161A | I | Client Assistance Program | $50,000 After appropriations exceed $7.5 million, States receive $100,000 | $30,000 After appropriations exceed $7.5 million, outlying areas receive $45,000 | Rehabilitation Act Section 112(e) |
H169A | VII | Independent Living - State Grants | $275,000 or 1/3 of 1% of appropriated amount, adjusted for year over year change in appropriation, whichever is greater | 1/8 of 1% of appropriated amount | Rehabilitation Act Section 711(a)(1)(C) and (a)(3) |
H177B | VII | Independent Living for Older Individuals Who Are Blind – State Grants | $225,000 or 1/3 of 1% of amount appropriated, whichever is greater | $40,000 | Rehabilitation Act Section 752(j) |
H187A | VI-B | Supported Employment – State Grants | $300,000 or 1/3 of 1% of appropriated amount, whichever is greater | 1/8 of 1% (0.00125) of appropriated amount | Rehabilitation Act – Subsection 622(a) |
H240A | V | Protection and Advocacy for Individual Rights | $100,000 or 1/3 of 1% of appropriated amount, whichever is greater | $50,000 | Rehabilitation Act-- section 509((c)(3) |
H343A | — | Protection and Advocacy for Assistive Technology | $50,000 | $30,000 | Assistive Technology Act—section 5(b)(3) |
VR FY 2012 MOE Penalties
State Agency | MOE Penalty |
|---|---|
Alabama Combined | $2,053,877 |
Arkansas General | $2,922,884 |
Connecticut Blind | $26,061 |
District of Columbia General | $641,232 |
Florida General | $1,211,074 |
Georgia Combined | $4,736,133 |
Guam Combined | $609,955 |
Idaho General | $185,966 |
Indiana Combined | $2,149,416 |
Iowa General | $1,121,461 |
Iowa Blind | $643,031 |
Kentucky General | $1,265,787 |
Kentucky Blind | $822,528 |
Louisiana Combined | $628,298 |
Michigan General | $395,576 |
New Jersey General | $290,795 |
New Jersey Blind | $429,090 |
New Mexico General | $209,260 |
New Mexico Blind | $562,146 |
Northern Marianas Combined | $109,990 |
Ohio Combined | $5,489,143 |
Pennsylvania Combined | $6,798,495 |
South Carolina General | $1,187,891 |
South Carolina Blind | $14,855 |
Tennessee Combined | $8,618,104 |
Virgin Islands Combined | $80,128 |
Virginia Blind | $29,139 |
West Virginia Combined | $23,028 |
Total | $43,255,343 |
VR FY 2011 MOE Penalties
State Agency | MOE Penalty |
|---|---|
Georgia Combined | $4,170,274 |
Idaho General | $141,366 |
Illinois Combined | $1,923,136 |
Indiana Combined | $2,759,877 |
Iowa General | $1,175,458 |
Iowa Blind | $102,927 |
Kentucky General | $1,458,517 |
Kentucky Blind | $93,264 |
Louisiana Combined | $3,140,496 |
Massachusetts General | $541,598 |
Missouri Blind | $1,295,661 |
Ohio Combined | $5,914,948 |
South Carolina Blind | $1,382,796 |
Total | $24,100,318 |
FY 2011 National Financial Management Conference
On August 23-26, 2011, RSA conducted a FY 2011 National Financial Management Conference, in collaboration with the regional Technical Assistance and Continuing Education (TACE) centers at the Hyatt Regency Crystal City Hotel in Arlington, Virginia; the conference theme was “Financial Management: A Sound Investment in Successful VR Outcomes.” Joining RSA and the TACE centers on the program were state partners from vocational rehabilitation (VR) agencies and other federal partners, including the Office of the Inspector General, the Indirect Cost Group, the Office of the Chief Financial Officer, and Risk Management Services. TACE 3 at The George Washington University served as the conference coordinator.
The conference was intended to provide training and technical assistance to management and staff of VR agencies responsible for the financial management of the VR program. The conference focused on key areas of financial management identified in the VR monitoring process as areas of need for technical assistance, including resource management, match and maintenance of effort, fiscal controls and contract management, and allowable and allocable costs. Topics under each of these four areas (tracks) were covered in sessions featuring experiential exercises for participants; each session was repeated multiple times to allow participants the opportunity to attend more sessions. Further, the conference provided an excellent opportunity to enhance participants’ knowledge of financial management of the VR program.
Due to the limited number of sessions presented on Contract Development and Administration and to accommodate conference participants who were unable to register for this session, RSA conducted a “spillover” session via webinar on September 29, 2011. Please use the link below to access the archived webinar.
https://ncrtm.org/moodle/mod/page/view.php?id=2639
Sessions Materials
Contract Development and Administration
MS Word (70K) | PDF (1.3M)Indirect Cost (IDCR) & Cost Allocation Plan
MS Word (67K) | PDF (954K)Integration of Program and Fiscal Info/Data Planning
MS Word (58K) | PDF (2.1M)Internal and External Fiscal Control
MS Word (87K) | PDF (1.1M)Management of Funding Streams (Cash Management & Drawdown)
MS Word (75K) | PDF (2.12M)Third-Party Cooperative Arrangements
MS Word (84K) | PDF (552K)
Supporting Documentation
PART 225—COST PRINCIPLES FOR STATE, LOCAL, AND INDIAN TRIBAL GOVERNMENTS (OMB CIRCULAR A–87)
MS Word (191K) | PDF (266K)RSA-TAC-11-02 Sources of Non-Federal Share for the Vocational Rehabilitation Program
MS Word (51K) | PDF (261K)
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