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  • Agency Review and Reconciliation:
    Effective August 2, 2012, federal agencies can review their recipient's final reports and either request recipient changes or the agency can sign-off on the final report, which will become part of the permanent record for the recipient's ARRA fund reporting. Instructions can be found in Chapter 17 of the User Guide.

  • Prime Recipient Reminder:
    Prime recipients must ensure that ALL sub-recipient awards (including those that have already been completed) are reported every quarter until the Prime's Report is marked "Complete and Final." All sub-recipient data must be carried forward through each of the reporting periods. Recipients can adjust their sub-recipient reports on their next filed report and on all reports going forward when necessary.

  • Correcting Prior Quarter Data:
    Recipients can request changes to prior quarter data via the Automated Change Data Tool (ADC). Instructions for submitting data change requests are found in Chapter 16 of the User Guide. As of June 15, 2012, the change request type "Other" will no longer be available.

  • New OMB Guidance:
    The Office of Management and Budget (OMB) has revised their guidance relating to the aggregation of sub-awards and payments. OMB has re-posted the guidance document M-10-34 to reflect this change. OMB has also re-posted M-10-34 FAQs outlining the reporting responsibilities for recipients related to sub-awards and vendor payments.

  • Updating Your CCR Registration:
    If your organization updates its registration in the Central Contractor Registration (CCR), you must allow 3-5 days for the change to be reflected on Therefore, you must make the changes 5 days prior to reporting. The Point of Contact (POC) and address information are taken directly from CCR. When receives the change from CCR, the FRPIN and temporary password will be sent to the POC User.

  • When to mark your report "FINAL":
    By marking this report as "Final" you are indicating that this ARRA report meets OMB guidance for final reporting and that no further ARRA reports are required to be filed for this ARRA funded project/award. Reports marked as "Final" may be eligible for the Recipient Final Reconciliation Report pending Agency Final Review in the next reporting period.

  • Education Jobs Fund: is now accepting quarterly recipient reports for Education Jobs Fund awards. The reporting timeline for Education Jobs Fund is the same as the ARRA reporting timeline. To successfully submit an Education Jobs Fund report using Excel or XML, you must use the latest templates from the Downloads page. For more information, please see the Department of Education's ARRA Reporting Tip Sheet for Education Jobs Fund.

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Continuous QA Timeline

Aug 30 – Sept 17 Continuous QA – Period 2.
Sept 18 Office of Management and Budget Review.
Sept 19 Data from Period 2 Published on

October Reporting Timeline

October 1 – 10 Initial Submission Period (Prime Recipients & Subs Enter Reports).
October 11 – 14 Extended Submission Period.
October 15 – 16 Prime Recipient Review Period (Prime Recipients Review Data Submitted by Sub(s) / Prime Recipients & Subs Make Corrections).
October 17 – 29 Agency Review Period (Agency Review or Data Submitted / Prime Recipients & Subs Make Corrections).
October 30 Recipient Reports published on

October Continuous QA Timeline

Nov 2 – Nov 26 Continuous QA – Period 1.
Nov 27 Office of Management and Budget Review.
Nov 28 Data from Period 1 Published on
Nov 29 – Dec 17 Continuous QA – Period 2.
Dec 18 Office of Management and Budget Review.
Dec 19 Data from Period 2 Published on

View a graphical representation of the reporting timeline.  Timeline of the reporting cycle PDF

Image depiciting that awards awarded in January, February, and March need to be reported in April, that awards awarded in April, May, and June need to be reported in July, that awards awarded in July, August, and September need to be reported in October, and awards awarded in October, November, and December need to be reported in January.

In every reporting cycle, you are reporting on the status of your award for the previous quarter.


The Service Desk is ready to help with reporting and review questions. The service desk hours of operation are 8 AM to 6 PM ET, Monday – Friday during reporting months and 9 AM to 5 PM ET Monday – Friday during non-reporting months beginning May 2 2011.

The Service Desk can be reached by phone at 1 (877) 508-7386. For more information regarding the Service Desk, please visit the Help section of