Subchapter B - Records Management
This subchapter contains regulations affecting Federal agencies and their records management programs. The regulations were revised, effective November 2, 2009. We have included the derivation table to assist you in the cross walk from the previous regulations to the current.
- Part 1220 - Federal Records; General
- Part 1222 - Creation and Maintenance of Records
- Part 1223 - Managing Vital Records
- Part 1224 - Records Disposition Program
- Part 1225 - Scheduling Records
- Part 1226 - Implementing Disposition
- Part 1227 - General Records Schedule
- Part 1228 - Loan of Permanent and Unscheduled Records
- Part 1229 - Emergency Authorization to Destroy Records
- Part 1230 - Unlawful or Accidental removal, Defacing, Alteration, or Destruction of Records
- Part 1231 - Transfer of Records from the Custody of One Executive Agency to Another
- Part 1232 - Transfer of Records to Records Storage Facilities
- Part 1233 - Transfer, Use, and Disposition of Records in a NARA Federal Records Center
- Part 1234 - Facility Standards for Records Storage Facilities
- Part 1235 - Transfer of Records to the National Archives of the United States
- Part 1236 - Electronic Records Management
- Part 1237 - Audiovisual, Cartographic, and Related Records Management
- Part 1238 - Microform Records Management
- Part 1239 - Program Assistance and Inspections
- Part 1240-1249 - [Reserved]
Derivation Table
| New Section | Old Section | Notes on Specific Policy Changes |
| Part 1220 | Part 1220 | |
| 1220.1 | 1220.1 | |
| 1220.2 | 120.10 | |
| 1220.3 | ||
| 1220.10 | 11220.2 | |
| 1220.12 | New summary of NARA responsibilites | |
| 1220.14 | 1220.12 | |
| 1220.16 | New explicit statement that the regulations cover Federal records. | |
| 1220.18 | 1220.14 | Terms that were added: Disposition authority. Electronic record. Information System. Personal Files. Retention period. Terms that were substantively revised: Documentary materials. Records schedule. |
| 1220.30 | 1220.30; 1220.10 b and c | |
| 1220.32 | 1220.34-1220.38 | Added reference to continuity of operations. |
| 1220.34 | Comprehensive high list of responsibilities across the records lifecycle drawn from old sec. 1220.40, 1228.42, 122.20 and 1228.12 | |
| Part 1222 | Part 1222 | |
| 1222.1 | 1222.10 | |
| 1222.2 | ||
| 1222.3 | ||
| 1222.10 | 1222.12 | |
| 1222.12 | 1222.34 a-d | |
| 1222.14 | 1222.34 f | |
| 1222.16a | 1222.30 b | |
| 1222.16b | New: previous covered in NARA guidance | |
| 1222.18 | 1222.42 | Substantive change in policy |
| 1222.20 | 1222.36 | |
| 1222.22 | 1222.38 | |
| 1222.24 | 1222.32 | |
| 1222.26 | New; previous covered in NARA guidance | |
| 1222.28 | New; previous covered in NARA guidance | |
| 1222.30 | 1222.46 | |
| 1222.32 | 1222.48 | Substantively expanded |
| 1222.34 | 1222.50 | |
| Part 1223 | Part 1236 | |
| 1223.1 | 1236.12 | updated references |
| 1223.2 | 1236.14 | |
| 1223.3 | ||
| 1223.10 | 1236.10 | |
| 1223.12 | 1236.20 Introductory paragraph | |
| 1223.14 | 1236.20 a-d | |
| 1223.16 | 1236.22 | |
| 1223.18 | ||
| 1223.20 | 1236.24 | |
| 1223.22 | 1236.26 | |
| 1223.24 | 1236.28 | |
| Part 1224 | Part 1228 Subpart A | |
| 1224.1 | 1228.10 | |
| 1224.2 | ||
| 1224.3 | ||
| 1224.10 | 1228.12 | |
| Part 1225 | Part 1228 Subpart B | |
| 1225.1 | ||
| 1225.2 | ||
| 1225.3 | ||
| 1225.10 | New statement of long-standing policy that all records must be scheduled | |
| 1225.12 | 1228.22 | Updated with NARA guidance on conducting functional or work process analysis and flexible scheduling. |
| 1225.14 | 1228.28 | |
| 1225.16 | 1228.30 | |
| 1225.18 | 1228.22 and 1228.24 | |
| 1225.20 | 1228.22f | |
| 1225.22 | 1228.31a | Comprehensive listing of situations when new SF 115 is needed drawn from multiple other sections. |
| 1225.24 | 1228.31b | |
| 1225.26 | 1228.32 | |
| Part 1226 | Part 1228 Subpart B | |
| 1226.1 | ||
| 1226.2 | ||
| 1226.3 | ||
| 1226.10 | 1228.50 Introductory paragraph. | |
| 1226.12 | 1228.50a 1-4 | Subsantive change in d policy |
| 1226.14 | 1228.50c | Substantive change in policy |
| 1226.16 | 1228.52 | |
| 1226.18 | 1228.54a | |
| 1226.20 | 1228.54c | |
| 1226.22 | 1228.56 | |
| 1226.24 | 1228.58 b and c | |
| 1226.26 | 1228.60 | |
| Part 1227 | Part 1228 Subpart C | |
| 1227.1 | ||
| 1227.2 | ||
| 1227.3 | ||
| 1227.10 | 1228.40 | |
| 1227.12 | 1228.42 | Deadlines changed |
| 1227.14 | 1228.46 | |
| Part 1228 | part 1228 Subpart E | |
| 1228.1 | ||
| 1228.2 | ||
| 1228.10 | 1228.72 | Substantive change in policy |
| 1228.14 | 1228.76 | |
| 1228.16 | 1228.78 | |
| Part 1229 | Part 1228, Subpart F | |
| 1229.1 | ||
| 1229.2 | ||
| 1229.3 | ||
| 1229.10 | 1228.92a | |
| 1229.20 | 1228.94 | |
| Part 1230 | Part 1228. Subpart G | |
| 1230.1 | ||
| 1230.2 | ||
| 1230.3 | Added definitions: Alteration, Deface, Removal and Unlawfl or Accidental Destruction | |
| 1230.10 | 1228.100 | |
| 1230.12 | 1228.102 | |
| 1230.14 | 1228.104a | |
| 1230.16 | New section on NARA actions | |
| 1230.18 | 1228.104c | |
| Part 1231 | Part 1228 Subpart I | |
| 1232.1 | ||
| 1232.2 | ||
| 1232.3 | ||
| 1232.10 | 1228.150 | |
| 1232.12 | 1228.152 | |
| 1232.14a | 1228.154a | |
| 1232.14b | 1228.154b | |
| 1232.14c | 1228.154c Introductory paragraph | |
| 1232.14d | 1228.154d Introductory paragraph | |
| 1232.16 | 1228.154c 1-2 and d 1-2 | |
| 1232.18 | 1228.154e-f and 1228.156 | |
| Part 1232 | Part 1228 Subpart J | |
| 1233.1 | ||
| 1233.2 | ||
| 1233.3 | ||
| 1233.10 | 1228.160 a,d,e | |
| 1233.12 | 1228.162 | |
| 1233.14 | 1228.164 | Added military medical treatment files. |
| 1233.16 | 1228.166 | Add military medical treatment files. |
| 1233.18 | 1228.168 | Significant updates. |
| 1233.20 | 1228.170 | |
| Part 1234 | Part 1228 Subpart K | Note: the only change between the old and new sections are the section numbers and revised IBR language for sec. 1234.3 |
| 1234.1 | 1228.220 | |
| 1234.2 | 1228.222 | |
| 1234.3 | 1228.224 | |
| 1234.4 | 1228.226 | |
| 1234.10 | 1228.228 | |
| 1234.12 | 1228.230 | |
| 1234.14 | 1228.232 | |
| 1234.20 | 1228.234 | |
| 1234.22 | 1228.236 | |
| 1234.24 | 1228.238 | |
| 1234.30 | 1228.240 | |
| 1234.32 | 1228.242 | |
| 1234.34 | 1228.244 | |
| Appendix A to Part 1234 | Appendix A to Part 1228 | |
| Appendix B to Part 1234 | Appendix B to part 1228 | |
| Part 1235 | Part 1228 Subpart L | |
| 1235.1 | 1228.260 | |
| 1235.2 | ||
| 1235.3 | ||
| 1235.4 | ||
| 1235.10 | 1228.262a introductory text. | |
| 1235.12 | 1228.262a 1-2 | |
| 1235.14 | 1228.264 a and c 1-6 | NARA approval requirement added. |
| 1235.16 | 1228.264d | NARA approval requirement added |
| 1235.18 | 1228.272 a | |
| 1235.20 | 1228.274a | |
| 1235.22 | 1228.272c | |
| 1235.30 | 1228.280a | |
| 1235.32 | Tracks current 1228.274b and c | |
| 1235.34 | 1228.282 | |
| 1235.40 | ||
| 1235.42 | 1228.266 and 1228.268 | Added digital photographic and geospatial data recrods. |
| 1235.44 | 1228.270b | |
| 1235.46 | 1228.270c | |
| 1235.48 | 1228.270e | |
| 1235.50 | 1228.270d | Significant updates. |
| Part 1236 | Part 1234 | |
| 1236.1 | ||
| 1236.2 | Added definitions: Unsetructured electronic records, metadata. | |
| 1236.6 | 1234.10 | |
| 1236.10 | ||
| 1236.12 | ||
| 1236.14 | ||
| 1236.20 | ||
| 1236.22 | 1234.24 | |
| 1236.24 | ||
| 1236.20a | 1234.10m | |
| 1236.26b | 1234.20b | |
| 1236.28 | 1234.30 | Significant Updates |
| parts 1237 | Parts 1232 | |
| 1237.1 | Includes cartographic records management. | |
| 1237.2 | ||
| 1237.3 | Added Definitions: Aerial photogrphic records Architerctural and engineering records Cartographic records | |
| 1237.4 | ||
| 1237.10 | 1232.20a and d | Added cartographic records management. |
| 1237.12 | Reflects transfer requirements from 1228.266 | |
| 1237.14 | ||
| 1237.16 | 1232.26a, c-e | Significant updates |
| 1237.18 | 1232.26b | Significant Updates |
| 1237.20 | 1232.28 | |
| 1237.22 | ||
| 1237.24 | ||
| 1237.26 | 1232.30 | |
| 1237.28 | ||
| 1237.30 | 1232.22 and 1232.24 | |
| Part 1238 | Part 1230 | |
| 1238.1 | 1230.1 | |
| 1238.2 | 1230.2 | |
| 1238.3 | 1230.4 | |
| 1238.4 | ||
| 1238.5 | 1230.3 | |
| 1238.10 | 1230.2d | |
| 1238.12 | 1230.12 a-b | |
| 1238.14 | 1230.14 | |
| 1238.16 | 1230.16 | |
| 1238.20 | 1230.20 | |
| 1238.22 | 1230.22 | |
| 1238.24 | 1230.24 | |
| 1238.26 | 1230.26 | |
| 1238.28 | 1230.28 | |
| 1238.30 | 1230.30 | |
| 1238.32 | 1230.10 | |
| Part 1239 | Part 138 and Part 1220, Subpart C | |
| 1239.1 | 1220.50 | |
| 1239.2 | ||
| 1239.3 | Added definition of Inspection | |
| 1239.4 | ||
| 1239.10 | 1238.1 | |
| 1239.12 | 1238.2 | |
| 1239.20 | 1220.5 | |
| 1239.22 | 1220.54 | Substantive change in policy procedures for conducting inspections |
| 1239.24 | 1220.56 | |
| 1239.26 | 1220.58 | Substantive change in policy and procedures. |
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