Policies and Guidance
The handbooks listed in this section are provided as general reference, but please note that the contact information and dates in the handbooks may be out-of-date. However the basic guidance and processes are largely unchanged. For current dates, forms, and contacts for the upcoming funding round, please refer to the Applications & Submissions section.
Publication Notification Requirements
VA investigators or their local research offices are asked to notify VHA Research Communications of all scientific publications or presentations, upon acceptance. Read about the notification process.
General ORD Policies
Guidance
- ACOS Responsibilities: FAQ on Delegation of ACOS/R&D Responsibilities (March 12, 2012)
- ACOS Responsibilities: FAQ on Role of ACOS/R&D and the R&D Committee (April 16, 2012)
- Advertising: FAQ on Ads, Fliers, and Other Recruitment Materials for Non-VA Studies (March 12, 2012)
- Affiliate IRB: Checklist for use in Developing a Memorandum of Understanding (MOU) between a VA facility and an Affiliated IRB: Memo (177 KB, PDF) | MOU (153 KB, PDF) (January 7, 2005)
- Case Reports: Case Report Guidance (December 9, 2009)
- New! Conflict of Interest: FAQ on Financial Conflict of Interest (February 8, 2013)
- CRADO Waivers: FAQ on Retroactive CRADO Waivers (March 12, 2012)
- New! Emails to Research Subjects: FAQ on Email Correspondence with VA Research Subjects and Potential Subjects (February 8, 2013)
- HIPAA: FAQ on Standalone HIPAA Authorizations (March 12, 2012)
-
Informed Consent Forms: FAQ on Implementation of IRB-Approved Revisions to Protocols and Consent Forms
(March 12, 2012)
- Informed Consent Forms: FAQ on Expiration Dates on Informed Consent Forms (March 12, 2012)
- International Research: Instructions for Requesting Permission to Conduct International Research (October 27, 2005)
- IRB Membership: FAQ on Administrative Staff Membership on the IRB (March 12, 2012)
- NCI Central IRB: FAQ on The National Cancer Institute's Central IRB (NCI CIRB) (March 26, 2012)
- Non-Veterans in Research: FAQ on Recruitment of Non-Veterans for VA Research (March 12, 2012)
- Pregnancy: Guidance on Collecting Data on Pregnancy and Outcomes of Pregnancy in VA Research Subjects and Pregnant Partners of VA Research Subjects (June 10, 2009)
- PTSD: Should Veterans with a Diagnosis of Post-Traumatic Stress Disorder be Considered a Vulnerable Population for the Purpose of Applying Guidelines for the Protection of Human Subjects in Research? Report of a Work Group Convened by the National Center for Ethics in Health Care of the Veterans Health Administration on Behalf of the Secretary of Veterans Affairs (October 2008)
- R&D Committee: FAQ on Role of ACOS/R&D and the R&D Committee (April 16, 2012)
- RCO: Guidance on The RCOs Role on Research Review Committees (June 11, 2010)
- Record Retention: Guidance on Informed Consent Form Modifications Addressing VA Record Retention Requirements (July 23, 2009)
- Recruitment: FAQ on "Recruitment Only" Studies (March 12, 2012)
- Recruitment: FAQ on Ads, Fliers, and Other Recruitment Materials for Non-VA Studies (March 12, 2012)
- New! Social Media: ORD Guidance for Use of Facebook and Twitter when Recruiting Research Subjects in VA Research (February 8, 2013)
- New! Study Team Changes: Guidance on IRB Approval of Changes in Study Team Members (February 8, 2013)
- Training: FAQ on Training (March 12, 2012)
- Usual Care: Interim Guidance on Protecting the Rights and Welfare of Human Subjects in Research Involving "Usual Care" (October 10, 2008)
- Vulnerable Subjects: Interim Guidance on Research Warranting Special Safeguards to Protect the Rights and Welfare of Human Subjects (October 10, 2008)
Other
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