Mandatory Insurer Reporting

August 1, 2008

Medicare Secondary Payer Mandatory Reporting

Section 111 of the Medicare, Medicaid, and SCHIP Extension Act of 2007 (MMSEA) (P.L.110-173) adds new mandatory reporting requirements for group health plan (GHP) arrangements and for Liability Insurance (including Self-Insurance), No-Fault Insurance, and Workers' Compensation.  See 42 U.S.C. 1395y(b)(7) & (8). The information below includes a section addressing the Centers for Medicare & Medicaid Services' (CMS) implementation plans as of June 1, 2008, as well as a brief overview of the provisions of the law.

Implementation, General

• January 1, 2009 - Implementation date for GHP.
• July 1, 2009 - Implementation date for liability insurance (including self-insurance), no-fault insurance, and workers' compensation.
• A Paperwork Reduction Act (PRA) Notice was published in the Federal Register, August 1, 2008, (Volume 73, Number 149) with a link for associated documents.
• Implementation may be “by program instruction or otherwise.”
• All instructions for implementation will appear at this site (www.cms.hhs.gov/MandatoryInsRep), through a link to this site, or as a document which may be downloaded from this site or an associated link.  The materials will include both draft (when possible) and final documents, including information on how interested parties may comment on the documents and/or CMS' implementation of MMSEA Section 111.

The types of planned documents include, but are not limited to:

•  Statutory provisions.

•  August 1, 2008 Paperwork Reduction Act Federal Register as a link or download.

•  Supporting statement (with Attachments) for the August 1, 2008 Federal Register PRA notice.

•  Data elements for reporting related to GHP arrangements and data elements for reporting related to liability insurance (including self-insurance), no-fault insurance, and workers' compensation (part of the PRA supporting statement/Attachments).

•  Definitions and Reporting Responsibilities (provides details which will assist individuals/entities in determining if they are responsible reporting entities; part of the PRA supporting statement/Attachments).

•  “ALERT” regarding collecting Social Security Numbers (SSNs), Medicare Health Insurance Claim Numbers (HICNs), and Employer Identification Numbers (EINs), (may be helpful if a responsible reporting entity receives questions about the collection of SSNs and/or HICNs).

•  “Opportunity for Public Comment” (provides information on submitting comments to CMS through a dedicated e-mail address).

•   Record layouts.

•   Registration process for reporting.

•   Time-frames/timelines (provides details on when registration for reporting must be completed, when reporting will start, time-frames for testing, etc.).

•  “User Guides” for the submission of data.

•  A suggested model form for the collection of Medicare beneficiary information.

•  What Medicare claims processing contractors need to know about Section 111.

The new provisions for GHP arrangements found at 42 U.S.C. 1395y(b)(7):  

• Add reporting rules; do not eliminate any existing statutory provisions or regulations.
• Include penalties for noncompliance.
• Contain provisions for the Secretary to share information on Part A entitlement and enrollment under Part B.
• Who must report: “an entity serving as an insurer or third party administrator for a group health plan…and, in the case of a group health plan that is self-insured and self-administered, a plan administrator or fiduciary.”
• What must be reported: Data elements determined by the Secretary.
• A voluntary GHP insurer reporting process is already in place. The mandatory reporting process will build upon the existing voluntary process.
• When/how reporting must be done:

•  In a form and manner, including frequency, specified by the Secretary.

•  GHP reporting will likely be no more than quarterly.

•  Submissions will be in an electronic format. 

The new provisions for Liability Insurance (including Self-Insurance), No-Fault Insurance, and Workers' Compensation found at 42 U.S.C. 1395y(b)(8):

• Add reporting rules; do not eliminate any existing statutory provisions or regulations.  The new provisions do not eliminate CMS' existing processes if a Medicare beneficiary (or his/her representative) wishes to obtain interim conditional payment amount information prior to a settlement, judgment, award, or other payment.
• Include penalties for noncompliance. 
• Who must report: “an applicable plan.”  “…[T]he term ‘applicable plan' means the following laws, plans, or other arrangements, including the fiduciary or administrator for such law, plan or arrangement: (i) Liability insurance (including self-insurance). (ii) No fault insurance. (iii) Workers' compensation laws or plans.”
• What must be reported:  the identity of a Medicare beneficiary whose illness, injury, incident, or accident was at issue as well as such other information specified by the Secretary to enable an appropriate determination concerning coordination of benefits, including any applicable recovery claim.
• When/how reporting must be done:

•  In a form and manner, including frequency, specified by the Secretary.

•  Information shall be submitted within a time specified by the Secretary after the claim is resolved through a settlement, judgment, award, or other payment (regardless of whether or not there is a determination or admission of liability).

•  Submissions will be in an electronic format. 

PRA Disclosure Statement

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB control number.  The valid OMB control number for this information collection is 0938-1074.  The time required to complete this information collection ranges between 5 minutes per response and 375 hours per response, depending on the respondent type and the specific requirement.  These estimates include the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection.  If you have comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: CMS, 7500 Security Boulevard, Attn: PRA Reports Clearance Officer, Mail Stop C4-26-05, Baltimore, Maryland 21244-1850.

Questions about MMSEA 111

If you have any questions about MMSEA111, please send them to the Section 111 electronic resource mailbox. You will find the e-mail address, and instructions on information to include in your e-mail, in the April 10, 2009 MMSEA 111- Opportunity to Comment on CMS' Plans For Implementing Section 111 document in the Downloads section of this web page.

If interested in receiving updates to the Mandatory Insurer Reporting web page, please use the link located in "Related Links Inside CMS" to receive e-mail updates as information is added.