XLC Assistance

You’re not in this alone. Initially the Division of IT Governance (DITG) will help you get your project on track by providing you with needed assistance and potentially additional OIS resources. DITG’s main role is to work with you to help you get your project on track and navigate the startup process through their IT knowledge and knowledge of the XLC.

How do I get DITG assistance?
If you have an idea for a project that is likely to involve information technology, you, the Business Owner (if you are not the Business Owner you need to work with yours), draft and submit an IT Intake Request Form. The intake form is roughly one page long. The submission of the IT Intake Request Form informs DITG about your project. It will be reviewed internally by the CMS Intake Review Team (CIRT) with appropriate resources being assigned.

What does the Business Owner do?
At the end of the day, the Business Owner serves as the primary customer and advocate for an IT project—they are responsible for funding and for making decisions. DITG may advise the Business Owner and their team.

More specifically the Business Owner is responsible for:

• Identifying the business needs and performance measures to be satisfied by an IT project
• Providing funding for the IT project
• Establishing and approving changes to cost, schedule and performance goals
• Validating that the IT project initially meets business requirements and continues to meet business requirements.

DITG may assist the Business Owner to jointly:

• Determine the Project’s Complexity Level and complete the Project Process Agreement (PPA) with the Business Owner
• Schedule needed project reviews

Will someone help me with this project complexity stuff?
DITG can help the Business Owner determine their project’s complexity and create the PPA. Tailoring a project’s review and oversight requirements to allow maximum speed while ensuring things don’t go off the rails is perhaps the key aspect of the XLC.

Will DITG work with me throughout the project’s life cycle?
They will be available to help answer questions and provide guidance; however their participation in the day-to-day activities of the project in later phases will be significantly curtailed.