[Federal Register Volume 76, Number 208 (Thursday, October 27, 2011)]
[Notices]
[Pages 66761-66763]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-27799]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
November 28, 2011. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: request.schedule@nara.gov.
Fax: 301-837-3698.
Requesters must cite the control number, which appears in
parentheses after the name of the agency which submitted the schedule,
and must provide a mailing address. Those who desire appraisal reports
should so indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, National
Records Management Program (ACN), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1539. E-mail: request.schedule@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an
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agency. This notice provides the control number assigned to each
schedule, the total number of schedule items, and the number of
temporary items (the records proposed for destruction). It also
includes a brief description of the temporary records. The records
schedule itself contains a full description of the records at the file
unit level as well as their disposition. If NARA staff has prepared an
appraisal memorandum for the schedule, it too includes information
about the records. Further information about the disposition process is
available on request.
Schedules Pending
1. Department of Agriculture, Animal and Plant Health Inspection
Service (N1-463-09-8, 2 items, 2 temporary items). Master files of an
electronic information system containing import permit application and
review information.
2. Department of Agriculture, Forest Service (N1-95-10-2, 161
items, 83 temporary items). Routine administrative records related to
various programs throughout the agency, including general
correspondence, reports, studies, plans, case files, and interagency
and intergovernmental agreements. Proposed for permanent retention are
rulemaking files; directives; policy files; meeting minutes of high-
level staff; agency publications; press releases; audio-visual
materials of a significant nature, including photographs, posters, and
films; as well as plans, studies, reports, and case files of a
significant nature.
3. Department of Agriculture, Risk Management Agency (N1-258-09-1,
1 item, 1 temporary item). Records of documentation, correspondence,
company records, and photographs provided by agricultural producers to
the agency for natural disaster evaluation under Federal crop insurance
and assistance programs.
4. Department of Agriculture, Risk Management Agency (N1-258-09-2,
1 item, 1 temporary item). Consultation records with state and county
offices to identify areas of concern in crop insurance programs and to
adjust policies and insurance plans.
5. Department of the Army, Agency-wide (N1-AU-10-57, 1 item, 1
temporary item). Master files of an electronic information system used
to schedule, manage, and track students training at the Army Logistics
Management College.
6. Department of the Army, Agency-wide (N1-AU-10-60, 1 item, 1
temporary item). Master files of an electronic information system
containing facility space management data.
7. Department of the Army, Agency-wide (N1-AU-10-107, 1 item, 1
temporary item). Master files of an electronic information system used
to collect weapon systems acquisition data such as cost analysis, risk
assessments, and contract requirements list.
8. Department of the Army, Agency-wide (N1-AU-11-6, 1 item, 1
temporary item). Master files of an electronic information system used
to manage logistical issues. Included are records relating to supplies,
ammunition stockpiles, and requisitioning.
9. Department of the Army, Agency-wide (N1-AU-11-7, 1 item, 1
temporary item). Master files of an electronic information system used
to process military interdepartmental purchase requests. Included is
such data as national stock number, requester, price, and quantity
received.
10. Department of the Army, Agency-wide (N1-AU-11-10, 1 item, 1
temporary item). Master files of an electronic information system used
to manage contract files. Included are purchase requests, engineering
documents, amendments, and post-award documents.
11. Department of the Army, Agency-wide (N1-AU-11-14, 1 item, 1
temporary item). Master files of an electronic information system used
to support the Army's financial program and budget development process.
Included are table of allowances, command codes, and similar resource
management information.
12. Department of the Army, Agency-wide (N1-AU-11-15, 1 item, 1
temporary item). Master files of an electronic information system used
to manage manpower resources. Included is data relating to budgetary
projections, organizational structure, and personnel requirements.
13. Department of the Army, Agency-wide (N1-AU-11-18, 1 item, 1
temporary item). Master files of an electronic information system used
to improve readiness and reduce excess equipment and manpower for the
National Guard Bureau. Included are logistical data on weapons,
electronic equipment, vehicles, and medical equipment.
14. Department of the Army, Agency-wide (N1-AU-11-20, 1 item, 1
temporary item). Master files of an electronic information system used
to collect and process force development financial data. Included are
budget data, resource proposals, and long range planning documents.
15. Department of the Army, Agency-wide (N1-AU-11-21, 1 item, 1
temporary item). Master files of an electronic information system used
to automate supply, finance, and maintenance of aircrafts. Included is
budget and aircraft maintenance and repair data.
16. Department of the Army, Agency-wide (N1-AU-11-31, 2 items, 2
temporary items). Corrections system records, including records
relating to notification of victims and witnesses and training records
for correctional personnel.
17. Department of Defense, Defense Contract Management Agency (N1-
558-10-1, 4 items, 4 temporary items). Records relating to general
administrative matters, mail delivery, telecommunications, printing and
duplication, and records management.
18. Department of Defense, Defense Contract Management Agency (N1-
558-10-8, 8 items, 8 temporary items). Records relating to agency
financial matters such as disbursements, procurement, collection of
funds, financial planning, expenditure accounting, and cost accounting.
19. Department of Defense, Joint Staff and Combatant Commands (N1-
218-10-5, 49 items, 37 temporary items). Comprehensive schedule
covering all administrative and program areas, including general
administration, organization and manpower, personnel and payroll,
intelligence and security, legal matters, public affairs, operations,
logistics and supply, safety, telecommunications and cryptology,
international relations, information technology, medical functions, and
Joint Staff Top Five officials and headquarters Combatant Command.
Included are such records as staff visit files, routine Inspector
General investigation files, quarterly manpower authorizations, unit
manning documents, personnel counseling records, payroll
correspondence, Top Secret document registers, legal opinions based on
established precedent, records relating to military exercises, general
safety records, telecommunications agreements, records relating to
disclosure of information to foreign governments, IT systems
feasibility studies, and general medical administration correspondence.
Proposed for permanent retention are such records as general orders
relating to issuing of military awards, records relating to agency-wide
manpower needs, investigative records for significant security
incidents, security classification guides, speeches of high-level
officials, force protection planning records, ballistic missile defense
program records, cryptology policy records, international agreements,
[[Page 66763]]
official histories, medical policy and guidance records, policy and
planning memoranda of high-level officials, and schedules of daily
activities of the Chairman and Combatant Commanders.
20. Department of Homeland Security, Transportation Security
Administration (N1-560-11-2, 1 item, 1 temporary item). Correspondence,
questionnaires summary analyses, and other documentation related to
security assessments of high risk modes of transportation.
21. Department of Homeland Security (N1-563-11-10, 1 item, 1
temporary item). Logs, summaries, and source documents relating to
monitoring non-significant incidents.
22. Department of the Interior, Office of Surface Mining and
Reclamation Enforcement (N1-471-11-1, 15 items, 8 temporary items). Map
folios and key maps, abandoned mine land complaint files, emergency
project files, predecessor project files, borehole logs, internal daily
administrative reports, aerial photographs, project related maps, and
technical reference materials. Temporary records will be donated to the
Commonwealth of Pennsylvania. Proposed for permanent retention are
original anthracite coal mine maps, engineering drawings, scanned map
folios and key maps, photographic prints, slides, motion pictures, and
related indexes and finding aids.
23. Department of Justice, Bureau of Alcohol, Tobacco, Firearms,
and Explosives (N1-436-11-2, 2 items, 2 temporary items). Paper and
electronic versions of regulatory firearms or explosives exemptions
granted to Federal licensees requesting permission to use an alternate
method for production.
24. Department of Justice, Criminal Division (N1-60-08-12, 1 item,
1 temporary items), Master files of an electronic information system
used to track annual registrations of gambling devices.
25. Department of Justice, Federal Bureau of Investigation (N1-65-
11-11, 5 items, 5 temporary items). Accounts receivable records
relating to interagency debts owed to the FBI and debt collection
matters related to employees.
26. Department of Justice, Federal Bureau of Investigation (N1-65-
11-26, 2 items, 2 temporary items). Intelligence analyst training
logbooks documenting completion of training experiences and courses and
reduction in retention period for similar training logbooks for new
agents.
27. Department of Justice, Federal Bureau of Investigation (N1-65-
11-35, 1 item, 1 temporary item). Master files of an electronic
information system used for data analysis and reporting by the National
Cyber Investigative Joint Task Force.
28. Department of Justice, National Drug Intelligence Center (N1-
523-11-1, 3 items, 3 temporary items). Master files of an electronic
information system used to help identify synthetic drug-related
behaviors at an early stage, evaluate their likely importance, track
their development, and share drug alert watches and warnings.
29. Department of the Navy, Agency-wide (DAA-NU-2011-0002, 1 item,
1 temporary item). Records documenting improvement of land and
construction, including copies of contract award, project approval,
surveys, and final invoices.
30. Department of Transportation, Federal Motor Carrier Safety
Administration (N1-557-10-1, 3 items, 3 temporary items). Master files
of electronic information systems containing information on enforcement
actions, Web records, and Web content records.
31. Department of the Treasury, Alcohol and Tobacco Tax and Trade
Bureau (N1-564-11-1, 1 item, 1 temporary item). Curriculum, text,
guides, and other materials used for internal staff training.
32. Federal Retirement Thrift Investment Board, Office of the
Executive Director (N1-474-11-1, 1 item, 1 temporary item). Monthly
calendars of the executive director.
33. National Aeronautics and Space Administration, Agency-wide
(DAA-0255-2011-2011-0003, 1 item, temporary item). General
administrative records including work papers, agendas, statistical
reports, and routine correspondence.
34. National Telecommunications and Information Administration,
Office of Spectrum Management (N1-417-10-2, 45 items, 36 temporary
items). Records including subject and reference files, training
materials, frequency assignment applications and lists, agendas,
hydrology files, routine correspondence and committee records,
electronic database of Federal radio spectrum assignments, public Web
pages, and database audit information. Proposed for permanent retention
are records of the Interdepartment Radio Advisory Committee, docket
files, Federal radio spectrum assignment records and certification
requests, and spectrum analysis reports.
35. Office of Navajo and Hopi Indian Relocation, Agency-wide (N1-
220-11-4, 2 items, 2 temporary items). Records of agency external Web
site including design, management, and technical operation documents.
36. Office of Personnel Management, Office of the Chief Information
Officer (N1-478-10-1, 2 items, 2 temporary items). Master files and
outputs of an electronic information system used to track a scholarship
program.
Dated: October 20, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-27799 Filed 10-26-11; 8:45 am]
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