GSA Privacy Act System of Records Notices
The Privacy Act requires federal agencies to publish a notice in the Federal Register for each system of records that an agency maintains. A system of records contains information that is retrieved by an individual's name or other unique identifier. The notice ensures that privacy considerations have been addressed in implementing the system.
GSA issues two types of notices, for internal GSA systems of records and for systems of records maintained by other agencies for which GSA has program responsibility.
Review
All GSA systems are reviewed annually. Those systems that contain Personally Identifiable Information (PII) are reviewed to ensure they are relevant, necessary, accurate, up-to-date, and covered by the appropriate legal or regulatory authority. A listing of GSA Privacy Act Notices is below.
Privacy Act Notices for GSA Systems of Records
Recently updated notices
| System Title | System ID |
|---|---|
| Employee Related Files | GSA/Agency-1 [HTML - 8K] |
| Investigation Case Files | GSA/ADM-24 [PDF - 55K] |
| Internal Evaluation Case Files | GSA/ADM-25 [HTML - 15K] [PDF - 55K] |
| Office of Inspector General Counsel Files | GSA/ADM-26 [PDF - 55K] |
| Child Care Subsidy | GSA/ChildCare-1 [HTML - 8K] [PDF - 53K] |
| GSA Smart Card Program (HSPD-12) | GSA/CIO-1 [PDF - 58K] |
| Enterprise Server Services | GSA/CIO-2 [PDF - 58K] |
| Personal Property Sales Program (SASy) (GSA Auctions) | GSA/FSS-13 [PDF - 51K] |
| Standards of Conduct Files | GSA/HRO-1 [Word - 27K] |
| Employee Drug Abuse/Alcoholism Files | GSA/HRO-2 [HTML - 9K] [PDF - 58K] |
| Occupational Health and Injury Files | GSA/HRO-3 [HTML - 10K] [PDF - 57K] |
| Labor-Management Relations Files | GSA/HRO-4 [HTML - 11K] [PDF - 55K] |
| Employee Benefits Files | GSA/HRO-5 [Word - 38K] |
| Emergency Management Records | GSA/HRO-9 [Word - 50K] |
| Grievance Records | GSA/HRO-10 [HTML - 11K] [PDF - 51K] |
| Security Files (HSPD-12 System) | GSA/HRO-37 [HTML - 13K] [PDF - 53K] |
| Acquisition Career Management Information System (ACMIS) | GSA/OAP-2 [PDF - 50K] |
| Federal Procurement Data System -- Next Generation (FPDS-NG) | GSA/OAP-3 [HTML - 10K] [PDF - 51K] |
| FEDBIZOPPS (Federal Business Opportunities) | GSA/OAP-4 [PDF - 55K] |
| FAI Online University (FAI-ONLINE) | GSA/OAP-5 [PDF - 8K] |
| Records of Defunct Agencies | GSA/OEA-1 [HTML - 10K] [PDF - 56K] |
| Office of General Counsel Cases | GSA/OGC-1[HTML - 9K] [PDF - 51K] |
| System for Tracking and Administering Real-property (STAR) | GSA/PBS-4 [PDF - 51K] |
| eLease | GSA/PBS-5 [HTML - 9K] [PDF - 51K] |
| Electronic Acquisition System (EAS) | GSA/PBS-6 [HTML - 9K] [PDF - 51K] |
| The Museum System | GSA/PBS-7 [HTML - 9K] [PDF - 51K] |
| Electronic Document Management System - EDMS | GSA/PBS-8 [HTML - 9K] [PDF - 51K] |
| Disbursement and Accounts Payable Files | GSA/PPFM-1 [HTML - 8K] [PDF - 53K] |
| Travel System | GSA/PPFM-3 [HTML - 9K] [PDF - 51K] |
| Employee Credit Reports | GSA/PPFM-6 [HTML - 8K] [PDF - 51K] |
| Credit Data on Individual Debtors | GSA/PPFM-7 [HTML - 20K] [PDF - 62K] |
| Comprehensive Human Resources Integrated System (CHRIS) | GSA/PPFM-8 [PDF - 51K] |
| Payroll Accounting and Reporting System (PAR) System | GSA/PPFM-9 [PDF - 183K] |
| Purchase Card Program | GSA/PPFM-10 [HTML - 9K] [PDF - 53K] |
| Pegasys | GSA/PPFM-11 [HTML - 8K] [PDF - 53K] |
| ImageNow | GSA/PPFM-12 [HTML - 8K] [PDF - 53K] |
| Regional Administrators' Official Correspondence Files | GSA/REGADM-4 [PDF - 152K] |
| Recovery.gov | GSA/Recovery-1 [PDF - 51K] |
| Transportation Benefits Records | GSA/Transit-1 [PDF - 52K] |
GSA Privacy Act Notices for Governmentwide Systems of Records
| System Name | System ID |
|---|---|
| Employment Under Commercial Activities Contracts | GSA/GOVT-2 [Word - 34K] |
| Travel Charge Card Program | GSA/GOVT-3 [HTML - 10K] [PDF - 48K] |
| Contracted Travel Services Program (E-TRAVEL) | GSA/GOVT-4 [PDF - 53K] |
| Access Certificates for Electronic Services (ACES) | GSA/GOVT-5 [HTML - 13K] [PDF - 51K] |
| GSA SmartPay Purchase Charge Card Program | GSA/GOVT-6 [HTML - 10K] [PDF - 51K] |
| Federal Personal Identity Verification Identity Management System (PIV IDMS) | GSA/GOVT-7 [HTML - 18K] [PDF - 60K] |
| Excluded Parties List System | GSA/GOVT-8 [HTML - 12K] [PDF - 56K] |
Other System of Records Notices
The following GSA system is covered by the Office of Personnel Management (OPM) Government-wide Privacy Act notice, Recruiting, Examining, and Placement Records.
| System Name | System ID |
|---|---|
| GSAJobs | OPM/GOVT-5 [PDF - 296K] |
