Acquisition Policy Memoranda (APM)

By Topic

Also -- See APMs by Date

Below, policy memos provide detailed guidance and interpretive information for HHS contracting programs and are in order by topic. Topics include:

• Appropriation Acts APMs
• Contractor Requirements (Labor)
• Information Collection and Management
• Procurement Management
• Professional Certification

Appropriation Acts APMs

• APM 2012-03 Implementation of the Requirements of the FY2012 HHS Appropriations Acts and HHS’ Non-Discrimination Policy, 3/28/12
  • Attachment A: Interim Updates to HHSAR
  • Attachment B: Applicable Public Laws 112-74 and 112-55
  • Attachment C: Requirements by Principle Type and/or Purpose of Contract
  • Attachment D: Class Deviation - Prohibition Against Contracting with Corporations with a Felony Criminal Conviction Under Federal or State Law or an Unpaid Federal Tax Liability
    • Attachment 1: Alternate - Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under Any Federal Law
    • Attachment 2: GSA Class Deviation Memo to Implement Appropriations Provisions Related to Suspension and Debarment
  • Amendment 1: Implementation of the Requirements of the FY2012 HHS Appropriations Acts And HHS’ Non-Discrimination Policy – Issued August 9, 2012
    • Salary Rate Limitation Questions and Answers
• APM 2011-04, “Appropriations Law Compliance Reviews” 10-06-2011

Contractor Requirements (Labor)

• APM 2011-03, “Project Labor Agreement” 7-25-2011
• APM 2011-01, “Service Contract Act” 03/25/2011

Information Collection and Management

• APM 2012-01, "Guidance on Inherently Governmental and Critical Functions and Information Collection – FY 2012 Service Contract Inventory"  03-01-2012
  • OFPP Policy Letter 11-01, Performance of Inherently Governmental and Critical Functions, 09-12-2011 (PDF-16 pages)
  • Technical Correction to Policy Letter 11-01 (PDF-1 page)
• APM 2011-05, “Sustainable ‘Green’ Acquisition” 10-07-2011
  • OMB/OFPP Memorandum “Improving Sustainable Acquisition and Reporting” 10-05-2011 (PDF – 2 pages)
• APM 2009-07, “Guidance Regarding Generation and Use of Contractor Past Performance Information,” 12-23-2009 (DOC - 9 pages)
• APM 2009-06 “Acquisition Guidance on Award Fees,” 08-07-2009 (RESCINDED)
• APM 2008-05, “Contract Reporting,” 11-26-2008 (DOC - 56KB)
• APM 2008-03, “Annual Competition Advocate Report and Documenting Noncompetitive Acquisitions,” 10-01-2008 (DOC - 51KB)

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Procurement Management

• APM 2011-02, “HHS’ Prospective Service Acquisition Reviews” 6-3-2011
• APM 2010-02, "Increasing Contracting Opportunities with the AbilityOne Program" 07-08-2010
• APM 2010-01, “APM Guidance Regarding Funding of Contract Exceeding One Year of Performance 06-28-2010” 06-28-2010 (PDF- 29 pages)
  • Attachment to APM 2010-01, Interim HHSAR Coverage
• APM 2009-05, “Acquisition Strategy Requirements and Template,” 07-29-2009
• APM 2009-04, "Multi-Agency Contracting,” 07-02-2009 (PDF - 5MB)
• APM 2009-02, “Contract and Order File Organization and Content, 5-20-2009, Effective 10-1-2009 (PDF - 1.64MB)
  • Attachment A: “Contract and Order File Folders, Checklists, and Instructions”
• APM 2009-01, ”Interim Acquisition Guidance Regarding Market Research Notices,” 03-13-2009
• APM 2008-04, “International Contract Award Notification,” 11-26-2008 (DOC - 69KB)

Professional Certification

• APM 2012-02, “Federal Acquisition Certification for Contracting Officer’s Representatives (FAC-COR)”, January 25, 2012
• APM 2009-03, “FAC-PPM Acquisition Policy Memo,” 06-30-2009 (PDF – 4 pages)
• APM 2008-01, “Federal Acquisition Certification for Contracting Officers’ Technical Representatives,” 10-01-2008, (FAC-COTR) (DOC - 64KB)
• APM 2008-02, HHS Interim Acquisition Guidance Concerning Earned Value Management, 10-01-2008 (DOC - 149KB)

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Also -- See APMs by Date