DUA - reuse

Effective June 1, 2012, all DUA request submissions must follow the e-mail Subject line instructions located on the DUA-Forms page (use the link in the left hand menu).

Effective January 1, 2009 CMS Reuse Policies have changed. This policy only applies to files with Personally Identifiable Information (PII).

Many researchers request permission to reuse Centers for Medicare & Medicaid Services (CMS) data from one study to another. This process is called "reuse" of data. There may be several circumstances for requesting permission to reuse CMS data. Regardless of the circumstance, the Requestor must follow the Request for Reuse Process Steps below. The reuse circumstances that may apply are:

1. Researcher seeking permission to reuse data originally acquired for another study;
2. Researcher seeking permission to reuse data originally acquired by another researcher within the same organization for another study;
3. CMS contractor seeking permission to reuse data obtained under the CMS contract for a non-CMS purpose. Original CMS contract DUA must be current.

Due to security issues, CMS no longer permits a Researcher to reuse data originally acquired by another organization (cross-institutional reuse). To further secure and protect the personal identifiers of Medicare and Medicaid data, CMS is limiting the number of years that may be requested to no older than calendar year (CY) 2000. Since Medicaid data are not available for more current years, CMS will consider approving reuse requests for 1999 Medicare data if the requestor also has 1999 Medicaid data.

Requests for reuse data, in addition to or that include new CMS datasets, should be submitted as one request.

Expired Data Use Agreements will have an impact on the approval of reuse requests. Researchers (as either the requestor or custodian) with Data Use Agreements that have expired must resolve the expired agreements prior to the approval of any new requests.

Due to the administrative costs incurred for processing reuse requests, CMS has instituted a reuse fee of $2,000 per request. ResDAC will develop a Cost Statement and e-mail it to the requestor. Instructions on how to submit payment will be provided with the cost statement and must be made using www.pay.gov.

Free assistance is available from and all reuse request must be submitted through our Research Data Assistance Center (ResDAC) via:

• Toll-free          1-888-973-7322
• E-mailing         resdac@umn.edu
• On-line at        www.resdac.org

Requests submitted directly to CMS will not be processed.