FAQ - Frequently Asked Questions

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A Funding Agency is a Federal Agency which provides funds to Recipients (such as states, companies, or other organizations) under the Recovery Act. An Awarding Agency may provide a grant, loan, or contract on behalf of the Funding Agency. The Funding Agency may use Recovery Act funds to provide contracts, grants, or loans aimed at achieving the goals of the Act. Under Section 1512 of the Recovery Act, Funding/Awarding Agencies must report on these disbursements and review reports submitted by Prime Recipients.

Prime Recipients are non-Federal entities that receive Recovery Act funding as Federal awards. The Prime Recipient is responsible for reporting of all data required by Section 1512 of the Recovery Act.

Sub Recipients are non-Federal entities that are awarded Recovery funding through a legal instrument from a Prime Recipient. Sub Recipients typically receive a contract, grant, or loan from the Prime Recipient to support performance of any portion of a project or program funded with Recovery dollars. A Prime Recipient may delegate responsibility to its Sub Recipient to report information into FederalReporting.gov.

Sub Recipients support performance of a mission. Vendors provide products or services in support of the mission. For Vendors, data requirements are reduced. Prime Recipients may not delegate reporting to vendors.

A single person

On the 30^th day following the start of the reporting cycle.

You should contact your Agency for more information on potential penalties as a result of not reporting on time.

You will be determined a Non-complier under the Recovery Act by the funding/awarding agency and included in the list of Non-compliers published on Recovery.gov.

• Users from Federal Agencies which award and/or disburse Recovery Act funds
• Users from organizations who receive Recovery Act awards
• Users from organizations who receive Recovery Act awards from Prime Recipients and who have been delegated to report on Recovery Act projects by the Prime Recipient.

In order to register as a user of FederalReporting.gov, you must provide your name, telephone, email.

To register as a federal agency, you will need:

• Email address – You must register using a federal agency email with an extension of .gov, .mil, .fed.us or si.edu.
• Department / Agency name – You will see a drop-down menu of the 62 departments/agencies with associated 2-digit federal agency codes. Select your federal agency's appropriate highest level department or agency from the list.

To register as a recipient, you will need:

• Email address
• DUNS number – If you need a DUNS number, visit D&B at http://fedgov.dnb.com/webform?rfid=fedrep?rfid=fedrep. DUNS number is required for both prime recipients and sub-recipients.
• Central Contractor Registration (CCR) – Prime recipients must be registered in CCR. Register with CCR at http://www.ccr.gov. Sub-recipients are not required to register in CCR.

You cannot register multiple DUNS numbers. You can only be registered under one DUNS Number at a time. You can change the DUNS Number on your account by going to My Account, then clicking the Edit Information button.

• Legal Name
• Headquarters name and address for your organization
• Doing business as (DBA), or other name by which your organization is commonly recognized
• Physical Address, City, State and Zip Code
• Mailing Address (if separate from Headquarters and/or physical address)
• Telephone Number
• Contact Name and Title
• Number of Employees at your physical location

• The DUNS number entered is not valid
• A new DUNS may have been issued due to:
• a merger/acquisition of your company
• change in the legal business status
• You recently registered or re-registered your DUNS number with CCR and/or D&B

• Assign one or more DUNS Administrator
• Remove a user from your organization identified by the DUNS Number
• Administer FRPIN
  • Approve/Issue FRPIN in response to user request
  • Deny FRPIN in response to user request
  • Reset/Change FRPIN

• Remove a user from your DUNS organization
• FRPIN administration
  • Approve FRPIN in response to user request
  • Deny FRPIN in response to user request
  • Reset/Change FRPIN

• Award number (case and character sensitive)
• DUNS number (as shown on your award)
• Award type (Grant, Loan, Contract)
• Recipient Congressional District
• Funding Agency Code
• Awarding Agency Code
• Program Source (TAS) Code
• CFDA Number (if Grant or Loan)
• Government Contracting Office (GCO) Code (if Contract)
• Amount of Award
• Award Date
• Award Description
• Total Number of Sub Awards less than $25,000/award
• Total Amount Sub Awards less than $25,000/award
• Total Number of Sub Awards to Individuals
• Total Amount of Sub Awards to Individuals
• Total Number of Payments to Vendors less than $25,000/award
• Total Amount of Payments to Vendors less than $25,000/award
• Project Name or Project/Program Title
• Quarterly Activities/Project Description
• Project Status
• Total Federal Amount ARRA Funds Received/Invoiced
• Number of Jobs
• Description of Jobs Created
• Activity Code
• Total Federal Amount of ARRA Expenditure
• Primary Place of Performance City, State, ZIP+4, Congressional District, and Country Code

As a Sub Recipient, you may need to report for yourself. Your Prime Recipient may also report on your behalf. You will need to work with your Prime Recipient to identify what reporting is required under your federally awarded contract.

• Prime Award Number
• Prime DUNS number
• Award type (contract, grant, or loan)
• Sub Recipient DUNS Number
• Sub Recipient Congressional District
• Sub Award Number
• Amount of Sub Award
• Total Sub Award Funds Disbursed
• Sub Award Date
• Sub Recipient Place of Performance City, State, ZIP +4, Congressional District, and Country Code

Your award number should be on the award document. If it is not, contact your Awarding Agency for this information. See Recipient Reporting Data Model for more information.

You can report as usual. See Chapters 7, 8, & 9 of the User Guide

You can request the FRPIN from the POC following the directions at FederalReporting.gov or you can contact the Service Desk and they can send the FRPIN to them. See Chapter 3 of the User Guide.

The FRPIN has not been created in FR.gov yet. You must register against the DUNS Number before the FRPIN is created. To find out if someone in your organization has registered against a specific DUNS Number, use the "Registered DUNS" link on the left side of the page

Go to the Sub Recipient tab and add a Sub Recipient to the report.

The system will allow you to enter 0 for the Total ARRA Expenditure and enter jobs created/retained. However, you will receive an alert asking you to confirm that this is the action you want to take. If you proceed with “0” expenditures and a number of jobs created/retained, your agency may or may not request a correction.

You should report the full award amount.

This information should be on your Award document. If not, the person in your organization responsible for your receiving the award should know this information.

Your company has to report the names and compensation for the Top 5 Executives if, during the company's previous fiscal year, the company met all of the following requirements:

1. The company received 80 percent or more of its annual gross revenues from federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements, and
2. The company received $25,000,000 or more in annual gross revenues from federal contracts (and subcontracts), loans, grants (and subgrants), and cooperative agreements, and
3. The public does not have access to information about the compensation for the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15U.S.C. 78m(a), 78o(d) or section 6104 of the Internal Revenue Code of 1986.

The Recipient Reporting Data Model is a document created for Recovery Act data standardization. Use of standards and templates makes reporting more accurate. Use of data standards helps users understand what data is required in each data field. The Recipient Reporting Data Model can be downloaded from the "Downloads" tab of FederalReporting.gov and is also accessible via Recovery.gov.

You should contact your Agency. Also, check the home page of FederalReporting.gov for information on possible extensions.

The person responsible for receiving the Award should have information for their Funding Agency.

Answer for Federal Contracts (the award is a Federally Awarded Contract):

1. Go to https://www.fpds.gov and open the "American Recovery and Reinvestment Act Report" under the Top Requests heading.
2. Using the filters provided or the "find" tool in Excel, locate your award. You can use any of the fields available in the spreadsheet, such as Vendor Name or DUNS Number to narrow the search for your award, but ensure that the PIID, Reference IDV PIID, and Modification Number fields match your contract action award number as there may be multiple awards for a given vendor name or DUNS number or multiple modifications to a given contract.
3. Once you locate your award, the Treasury Account Symbol, or TAS, is the combination of the following fields:
   • TAS Agency,and
   • TAS Major Program,and
   • TAS Sub Program (only when it is used by the agency)
4. If you are unable to locate your award, call your contracting officer.

Answer for recipients of grants, loans, and other financial assistance:

The Treasury Account Symbol (TAS) should be in your award document. If you cannot locate it in the document, please contact the awarding agency point of contact for your grant, loan, or other financial assistance.

A complete list of TAS Codes approved by the Government for Recovery Act reporting is found on the Downloads page at FederalReporting.gov. As new TAS Codes are approved, these are added to the list of valid TAS Codes accepted at FederalReporting.gov.

The format of the TAS Code is very specific and must be entered exactly in this format in order to be considered valid. The format is 2-digit number, dash, 4-digit number. For example, the Program Source (TAS) Code for Department of State-Capital Investment Fund, Recovery Act is 19-1119.

While users can access a list of CFDA Codes used across the government at www.cfda.gov, it is important to note that only CFDA Codes applicable to Recovery Act funds are valid CFDA Codes within FederalReporting.gov. If you use a CFDA Code which is not applicable to Recovery Act funds, you will receive an invalid CFDA Code message. A complete list of all CFDA Codes applicable to Recovery Act reporting can be found on the Downloads page at FederalReporting.gov. You can also access this list via https://www.cfda.gov/index?s=program&tab=searchresults&mode=list&_filt=rec&cck=1&au=&ck=.

The format of the CFDA Number is very specific and must appear exactly as on the list. The format is a 2-digit item, followed by a period, followed by another 3-digit item. For example, the CFDA Code for the Farm Operating Loans is 10.406.

If you are unsure of your CFDA Code, contact your Awarding Agency. If you have an award for a CFDA Code not listed at FederalReporting.gov, you should contact your Awarding Agency to determine if you need to report.

You can edit your report through the online form or update your Excel/XML file and upload it again. See Chapter 13 of the User Guide at the Download section for more details.

• You have tried too many times to log in with an incorrect login;
• The account was deactivated by you; or
• The account was deactivated by the Service Desk.

You can either use the online form to make updates or you can update your Excel/XML file and upload it again. See Chapter 13 of the User Guide

It is possible that the Agency commented on the report (which unlocked it) and then clicked "Mark as reviewed with no comments" (which locked the report again).

The Agency Reviewer is not registered under the Agency that is listed as the Awarding Agency on the report.

You are not registered under the Agency that is listed as the Awarding Agency on the report.

This cannot be done. A user can only be registered under one Agency at a time.

If you have questions or problems, contact the FederalReporting.gov Service Desk. The Service Desk can be reached by email, toll-free phone, or online chat within the system. Click Help to access the Service Desk and see hours of operation.

• OMB Reporting FAQ link: http://www.whitehouse.gov/omb/recovery_faqs/
• Recovery.gov Reporting FAQ link: http://www.recovery.gov/?q=content/recipient-reporting.

You will follow all the same reporting requirements and processes as recipients reporting under the Recovery Act.