[Federal Register: May 7, 2002 (Volume 67, Number 88)]
[Notices]               
[Page 30685-30686]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07my02-58]                         


[[Page 30685]]

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FEDERAL EMERGENCY MANAGEMENT AGENCY

 
Privacy Act Systems of Records; Notice of New System of Records

AGENCY: Federal Emergency Management Agency (FEMA).

ACTION: Notice of new system of records.

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SUMMARY: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), the 
Federal Emergency Management Agency (FEMA) proposes to establish a new 
system of records entitled ``Citizen Corps Database Tracking System, 
FEMA/VOL-1,'' and proposes routine uses for the new system. Subsections 
552a(e)(4) and (11) of title 5, United States Code, provide that the 
public be given a 30-day period in which to comment on routine uses. 
The Office of Management and Budget (OMB), which has oversight 
responsibility under the Act, requires a 40-day period in which to 
review the proposed systems. The public, OMB and Congress are invited 
to comment on the proposed system of records.

DATES: The proposed system of records will be effective June 21, 2002, 
unless comments are received that result in a contrary determination.

ADDRESSES: Submit written comment to Rules Docket Clerk, Federal 
Emergency Management Agency, Office of General Counsel, room 840, 500 C 
Street SW., Washington, DC 20472, or (e-mail) rules@fema.gov.

FOR FURTHER INFORMATION CONTACT: Edward Broyles at (202) 646-3961.

SUPPLEMENTARY INFORMATION: This new system of records contains 
information gathered by the Citizen Corps, which is part of the USA 
Freedom Corps established by President George W. Bush under Executive 
Order 13254, January 29, 2002. The Corps helps individuals to become 
involved in volunteer activities. FEMA is the lead federal agency for 
Citizen Corps activities. The Citizen Corps coordinates efforts and 
channels information to participating organizations, including the 
Community Emergency Response Team, Neighborhood Watch, Volunteers in 
Police Service, Medical Reserve Corps, Operation TIPS, and Citizen 
Corps Councils.

    Dated: April 29, 2002.
Michael D. Brown,
General Counsel.
FEMA/VOL-1

SYSTEM NAME:
    Citizen Corps Database.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    FEMA Headquarters, Mezzanine Server Room, 500 C Street, SW., 
Washington, DC 20472.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The system covers those individuals who express an interest in 
Citizen Corps programs or activities. Corps programs include Community 
Emergency Response Teams, Neighborhood Watch, Volunteers in Police 
Service, Medical Reserve Corps, Operation TIPS, and Citizen Corps 
Councils.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Each file or entry contains an interested individual's name, 
mailing address, e-mail address, and Volunteer Program area of 
interest. The database contains and tracks names of each individual and 
the date of expression of interest, type of interest expressed (e.g., 
Community Emergency Response Team, Neighborhood Watch, Citizen Corps 
Councils), and similar information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Section 2, Executive Order 13254, January 29, 2002.

PURPOSE(S):
    The Citizens Corps, through its Internet site at 
www.citizencorps.gov, allows individuals to indicate their interest in 
specific voluntary programs. Information concerning those desired 
activities is then disseminated by FEMA to the appropriate organization 
for further processing or response. The Citizens Corps coordinates 
efforts among several organizations, including the Community Emergency 
Response Team, Neighborhood Watch, Volunteers in Police Service, 
Medical Reserve Corps, Operation TIPS, and Citizen Corps Councils. In 
addition, these entities may express an interest in sharing their 
respective contact and similar information with other participants in 
these programs.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information from this file may be disclosed:
    (a) To appropriate Federal, State, or local law enforcement 
agencies in connection with actual or potential violation of criminal 
or civil laws, statutes, or regulations, or in conjunction with 
investigative or litigation responsibilities of the recipient agency;
    (b) In a proceeding before a court or adjudicative body before 
which FEMA is authorized to appear when any of the following is a party 
to litigation or has an interest in litigation and such records are 
determined by FEMA to be arguably relevant to the litigation: FEMA or 
any of its subdivision; any FEMA employee in his or her official 
capacity, or in his or her individual capacity where FEMA agrees to 
represent the employee; or the United States where FEMA determines that 
the litigation is likely to affect it or any of its subdivisions;
    (c) To the USA Freedom Corps, Executive Office of the President;
    (d) To organizations or activities that the respondent indicates as 
being within the respondent's areas of interest (e.g., Community 
Emergency Response Team participation);
    (e) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of 
and at the request of the individual who is the subject of the record; 
and
    (f) To the National Archives and Records Administration and to the 
General Services Administration in records management inspections 
conducted under the authority of 44 U.S.C. 2904 and 2906.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Records in this system are not appropriate for disclosure to 
consumer reporting agencies.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
    Computerized records are stored in a database server in a secured 
file room.

Retrievability:
    Records are retrieved by name, mailing address, e-mail address or 
Volunteer Program(s) in which the respondent indicates an interest.

Safeguards:
    The Database Administrator controls access to the files. The files 
are stored in a secure server room at Agency headquarters. Records are 
maintained in accordance with federal computer security standards.

Retention and disposal:
    FEMA will submit a request to the National Archives and Records 
Administration for disposition authority for this system of records. 
The request will recommend a retention period of 120 days and seek 
approval for records to be purged from the system after the period.

[[Page 30686]]

SYSTEM MANAGER(S) AND ADDRESS:
    Rebecca Rutledge, FEMA Headquarters, Mezzanine Room, 500 C Street 
SW, Washington, DC 20472.

NOTIFICATION PROCEDURE:
    Same as ``Record access procedures.''

RECORD ACCESS PROCEDURES:
    Make all requests for access in writing, and clearly mark letter 
and envelope ``Privacy Act Request.'' Clearly indicate name of the 
requester, nature of the record sought, approximate dates of the 
records, and provide the required verification of identity. Direct all 
requests to the system manager identified above, Attention: Freedom of 
Information/Privacy Act Officer, and provide a return address for 
transmitting the information.
    Contesting record procedures:
    Direct all requests to contest or amend information to the system 
manager in accordance with the procedures outlined above. State clearly 
and concisely the information being contested, the reasons for 
contesting it, and the proposed amendment to the information sought.

RECORD SOURCE CATEGORIES:
    Records are generated by FEMA based on individual responses by 
users.

EXEMPTION CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. 02-11253 Filed 5-6-02; 8:45 am]
BILLING CODE 6718-32-M