Sealed Bid Acquisition Checklist – Presolicitation to Award
Contract number: _________________ Contractor name: ___________________________
Award date: ______________ Performance period: ____________________________
Tab A – Award Documents__ Notice of award (FAR 14.408-1) __ Signed original contract Signed original modifications
Tab B – Presolicitation__ Acquisition Plan (AP) or other acquisition request document(s) (FAR 7.1; HHSAR 307.71) __ HHS Small Business Review form – HHS-653 (FAR 19.501; HHSAR 319.501) __ Partial set-aside determination (FAR 19.502-3) __ Presolicitation notice of IFB availability (FedBizOpps) (FAR 5.102; 36.204) __ Other
Tab C – Determinations, Clearances, and other Documentation__ Use and evaluation of options (FAR 17.205; 17.206) __ Project Officer certification of training (HHSAR 301.606) __ Non-personal services [FAR 37.103(a)(3)] __ Wage rate determination (FAR 22.1000) __ Printing (FAR 8.8) __ Bid sample justification (FAR 14.202-4) __ Descriptive literature justification (FAR 14.202-5) __ Bidders’ list (FAR 14.204) __ Presolicitation notices (FAR 14.205) __ Other
Tab D – Solicitation__ Pre-bid conference documentation (FAR 14.207) __ Solicitation document (IFB) (FAR 14.201) __ Solicitation correspondence/questions/ responses (FAR 14.211) __ Solicitation amendments (FAR 14.208) __ Determination to postpone bid opening (FAR 14.402-3) __ Cancellation of IFB before opening – statement (FAR 14.209) __ Other
Tab E – Opening of Bids and Evaluation__ Abstract of offers received (FAR 14.403) __ Record of late bid(s) and notification letters (FAR 14.304) __ Excluded Parties List System (FAR 9.404) __ Minor informalities or irregularities (FAR 14.405) __ Mistakes in bids before award (FAR 14.407) __ Withdrawal of bids (FAR 14.304) __ Cancellation of IFB after opening – determination (FAR 14.404-1) __ Rejection of individual bid – determination (FAR 14.404-2) __ Notice of rejection of all bids (FAR 14.404-3) __ Preaward survey documentation (FAR 9.106) __ Responsibility/nonresponsibility – determination (FAR 9.105-2) __ Other
Tab F – Successful Offeror’s Bid__ Original bid (or copy) (FAR 4.803) __ Representations and certifications, if not part of the bid (FAR Subpart 4.12) __ Questions and responses (FAR 4.803) __ Other
Tab G – Price Analysis__ Price reasonableness determination [FAR 14.408-2; 15.404-1(b)] __ Equal low bid agreement/determination (FAR 14.408-6; 14.408-7) __ Certificate of current cost or pricing data (FAR 15.406-2) __ Other
Tab H – Pre-award Documentation, Funding, and Clearances__ Requisition __ Small business subcontracting plan (FAR 19.702) __ Internal/other file review (HHSAR Subpart 304.71) __ Legal review __ Excluded Parties List System (FAR 9.404) __ Equal employment opportunity compliance clearance (FAR 22.805) __ Foreign acquisition clearance (FAR Part 25) __ Bid guarantee (FAR 28.1) __ Performance and payment bond/insurance certificate (FAR Subpart 28.1) __ Central Contractor Registration (CCR) verification http://www.ccr.gov (FAR 4.1100) __ Data Entry (FPDS/DCIS sheet) (FAR 4.602; HHSAR 304.602) __ Other
Tab I – Notices, Reports, Debriefings, and Protests__ Notification of unsuccessful bidders (FAR 14.409-1; 5.301) __ Award notification – small business subcontracting plan (FAR 19.705-6) __ HHS congressional liaison notification (HHSAR 305.303) __ COTR certification of training (HHSAR 301.604) __ COTR designation memorandum (HHSAR 301.605) __ Contract transmittal/award notification letter(s) __ Protest documentation (FAR 14.408-8; 33.103; 33.104; 19.302; 19.305) __ Other
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