Automation of Reports and Consolidated Orders System (ARCOS)
ARCOS Reporting Notices
ARCOS Reporting Notices are provided as an end of report 'Trailer' on each Daily Transaction Processing Report generated by the ARCOS-2 system, in response to ARCOS registrants who file ARCOS reports with DEA. These Reports are generated each time an ARCOS report is processed by the ARCOS-2 system. The 'Trailer' in each report includes information for manufacturers and distributors from the ARCOS Unit regarding the ARCOS reporting process. The current notices include topics outlined below.
December 21, 2011
1. CORRECT USE OF THE QUANTITY AND UNIT FIELDS FOR BULK PRODUCTS: MANUFACTURERS AND DISTRIBUTORS ARE INCORRECTLY REPORTING ARCOS TRANSACTIONS INVOLVING THOSE NDC PRODUCTS CONTAINING A DOUBLE ASTERISK (I.E.,'**') IN THE PACKAGE CODE PORTION OF THE NATIONAL DRUG CODE (NDC) NUMBER. THE ERRORS USUALLY OCCUR IN MISCODING THE UNIT AND STRENGTH FIELDS OF THE ARCOS TRANSACTION. SPECIFICALLY, THESE NDC PRODUCTS REPRESENT FOUR DISTINCT TYPES OF PRODUCTS AS FOLLOWS:
A.) BULK SINGLE DOSAGE UNIT SOLID FORMULATIONS (I.E., CONCENTRATION PER TABLET, CONCENTRATION PER CAPSULE, CONCENTRATION PER AMPULE, CONCENTRATION PER SUPPOSITORY OR ANY OTHER TYPE OF BULK SINGLE DOSAGE UNIT SOLID FORMULATION: FOR ALL ARCOS ACQUISITION, DISPOSITION, MANUFACTURING AND INVENTORY TRANSACTIONS, (EXCEPT TRANSACTION CODES 7, 8, AND F), WHICH INVOLVE THE REPORTING OF BULK SINGLE DOSAGE UNIT SOLID FORMULATIONS, ENTER EITHER A 'BLANK', 'D' FOR DOZENS OR 'K' FOR THOUSANDS IN THE UNIT FIELD AND A 'BLANK' IN THE STRENGTH FIELD. ANY OTHER DESIGNATION IN THE UNIT FIELD WILL GENERATE AN ERROR REPORT.
B.) BULK SINGLE DOSAGE UNIT LIQUID FORMULATIONS (I.E., CONCENTRATION PER MILLILITER): FOR ALL ARCOS ACQUISITION, DISPOSITION, MANUFACTURING AND INVENTORY TRANSACTIONS, (EXCEPT TRANSACTION CODES 7,8 AND F), WHICH INVOLVE THE REPORTING OF BULK SINGLE DOSAGE UNIT LIQUID FORMULATIONS, ENTER EITHER '5' FOR MILLILITERS, OR '6' FOR LITERS IN THE UNIT FIELD AND A 'BLANK' IN THE STRENGTH FIELD. ANY OTHER DESIGNATION IN THE UNIT FIELD, PARTICULARLY WEIGHT DESIGNATION CODES (I.E., '1' FOR MICROGRAMS, '2' FOR MILLIGRAMS, '3' FOR GRAMS AND '4' FOR KILOGRAMS), WILL GENERATE AN ERROR REPORT.
* NOTE THAT THE CURRENT ARCOS-2 SYSTEM IS NOW CAPABLE OF DISTINGUISHING BETWEEN BULK SINGLE DOSAGE UNIT SOLID FORMULATIONS AND BULK SINGLE DOSAGE UNIT LIQUID FORMULATIONS.
C.) BULK RAW POWDERS: FOR ALL ARCOS ACQUISITION, DISPOSITION, MANUFACTURING AND INVENTORY TRANSACTIONS, (EXCEPT TRANSACTION CODES 7, 8, AND F), WHICH INVOLVE THE REPORTING OF BULK RAW POWDERS ENTER ONLY A WEIGHT DESIGNATION CODE (I.E., '1' FOR MICROGRAMS, '2' FOR MILLIGRAMS, '3' FOR GRAMS AND '4' FOR KILOGRAMS) IN THE UNIT FIELD AND '0001' TO '1050' IN THE STRENGTH FIELD. ANY OTHER DESIGNATION IN THE UNIT AND STRENGTH FIELDS WILL GENERATE AN ERROR REPORT.
D.) BULK RAW LIQUIDS: FOR ALL ARCOS ACQUISITION, DISPOSITION, MANUFACTURING AND INVENTORY TRANSACTIONS, (EXCEPT TRANSACTION CODES 7, 8, AND F), THAT INVOLVE THE REPORTING OF BULK RAW LIQUIDS ENTER ONLY A LIQUID DESIGNATION CODE (I.E., '5' FOR MILLILITERS OR '6' FOR LITERS IN THE UNIT FIELD) AND '0001' TO '1000' IN THE STRENGTH FIELD). ANY OTHER DESIGNATION IN THE UNIT AND STRENGTH FIELDS WILL GENERATE AN ERROR REPORT.
ARCOS (202) 307-8600
July 1, 2008
*** COMMERCIAL MAILING ADDRESS CHANGE (DEA HEADQUARTERS).
EFFECTIVE JULY 1, 2008, ALL PARCELS/MAIL SENT BY ARCOS PARTICIPANTS TO DEA HEADQUARTERS VIA COMMERCIAL CARRIER SUCH AS FEDERAL EXPRESS (FEDEX), UNITED PARCEL SERVICE (UPS), SPECIAL MESSENGERS, DHL, ETC. SHOULD BE ADDRESSED AS FOLLOWS:
DEA HEADQUARTERS
ATTN: ARCOS UNIT
8701 MORRISSETTE DRIVE
SPRINGFIELD, VA 22152
ARCOS REGISTRANTS USING THE U.S. POSTAL SERVICE FOR DELIVERY OF ARCOS
TRANSACTION REPORTING MEDIA, OR OTHER DOCUMENTS, MUST USE THE FOLLOWING ADDRESS:
DEA HEADQUARTERS
ATTN: ARCOS UNIT
P.O. BOX 2520
SPRINGFIELD, VA 22152-2520
June 15, 2005
- ARCOS EDI PARTICIPANTS MUST CONTINUE USING THE STANDARD ARCOS 80 CHARACTER RECORD FORMAT AND CONTROL RECORD WHEN SUBMITTING ARCOS REPORTS VIA THE ARCOS EDI SYSTEM FOR SUBMISSION OF MONTHLY/QUARTERLY ARCOS REPORTS, UNTIL FURTHER NOTICE. ARCOS REPORTS RECEIVED IN ANY OTHER FORMAT WILL BE REJECTED BY THE ARCOS SYSTEM. ADDITIONALLY, ARCOS REPORTS MUST INCLUDE ONLY THE MANUFACTURE, DISTRIBUTION, ACQUISITION AND INVENTORIES OF SCHEDULES I AND II MATERIALS, NARCOTIC AND GAMMA-HYDROXYBUTYRIC ACID (GHB) MATERIALS IN SCHEDULE III, AND SPECIFIC ACTIVITIES INVOLVING THE MANUFACTURE OF SELECTED SCHEDULES III AND IV PSYCHOTROPIC MATERIALS (REF. TITLE 21, CODE OF FEDERAL REGULATIONS (21CFR) SECTION 1304.33).
- CONTROLLED SUBSTANCE ORDERING SYSTEM (CSOS) PARTICIPANTS MUST SUBMIT THEIR REPORTS USING THE 105 CHARACTER RECORD FORMAT WHICH IS DESCRIBED IN THE CSOS WEBSITE @ HTTP://WWW.DEAECOM.GOV PLEASE ADDRESS QUESTIONS REGARDING CSOS REPORTING REQUIREMENTS TO THE CSOS SUPPORT STAFF AT 1-877-DEA-ECOM (1-877-332-3266).
February 4, 2004
SUBMISSION OF THEFT AND LOSS REPORTS TO ARCOS.
REMINDER - IN ACCORDANCE WITH THE CODE OF FEDERAL REGULATIONS, TITLE 21 (21 CFR), SECTION 1304, MANUFACTURERS AND DISTRIBUTORS WHO PARTICIPATE IN THE ARCOS PROGRAM ARE REQUIRED TO REPORT CONTROLLED SUBSTANCES STOLEN FROM PREMISES USING TRANSACTION CODE "T". IN-TRANSIT THEFTS OR LOSSES OF CONTROLLED SUBSTANCES REQUIRE SUBMISSION OF TRANSACTION CODE "X" (REF. ALSO 21CFR SECTION 1304). TRANSACTION CODES "T" AND "X" MUST BE INCLUDED IN ROUTINE ARCOS TRANSACTION REPORTING IN ADDITION TO COMPLETION AND FILING OF THE DEA FORM-106, "REPORT OF THEFT OR LOSS OF CONTROLLED SUBSTANCES", WITH THE LOCAL DEA OFFICE. SEE THE "ARCOS REGISTRANT HANDBOOK", SECTIONS 5.7 AND 5.8 FOR ADDITIONAL DISCUSSION OF THESE TRANSACTION CODES. |
