Appendix A – HHS’ COR Responsibilities

CONTRACT PLANNING

• Advise on, or determine, a need for a product or service
• Analyze technical requirements of the product or service
• Conduct market research to establish technical requirements or identify the marketplace for goods or services
• Provide technical information to assist in determining type of contract and level of competition
• Prepare the statement of work (SOW) and help establish the solicitation’s technical terms and conditions
• Plan the technical aspects of the proposal evaluation process

CONTRACT FORMATION

• Serve on panels to evaluate bids and proposals
• Help establish the contract’s technical terms and conditions

CONTRACT MANAGEMENT

Administration:

• Serve as agency’s technical representative for contract administration
• Represent agency in technical meetings, record important facts
• Confer with program office and user groups on contract performance
• Maintain COR file
• Assist contracting officer and contractor in understanding technical requirements

Monitoring the technical work of the contractor, and performing quality assurance and inspection of deliverables:

• Determine and list the deliverables required from the contractor, with due dates
• Monitor the contractor’s compliance with schedule (i.e., deliverables)
• Review and approve, or reject, technical deliverables
• Give technical direction to contractor
• Ensure all work is in accordance with the contract requirements
• Review and monitor progress reports and work plans
• Ensure the contractor is complying with its quality control systems
• Advise the CO of work that is accepted or rejected
• Ensure the contractor properly corrects all defects and omissions

Changes and modifications:

• Advise the CO of the need to issue change orders; develop estimates for equitable adjustments; and assist in evaluating contractor claims
• Perform a technical review of contractor proposed changes

Contractor human resources management and financial management issues:

• Ensure contractor displays required materials for EEO, contract laws, and job safety
• Report violations of labor standards to the CO
• Monitor time worked and contractor record-keeping procedures
• Ensure contractor enforces all health and safety requirements
• Ensure contractor assigns employees with the necessary capabilities, qualifications, and experience
• Review and quickly process contractor invoices
• Determine if progress or advance payment requests should be processed

Contract closeout or termination:

• Provide technical information for contract closeout and termination decisions
• Provide a copy of the COR’s file to CO when duties end

Links to the FAC-COR Handbook:

• FAC-COR Handbook (PDF-53 pages)
  • Executive Summary of the FAC-COR Handbook
  • Chapter 1: Implementation of HHS’ FAC-COR Program
  • Chapter 2: Requirements and Performance Accountability
  • Chapter 3: Application and Certification Procedures
  • Chapter 4: Certification Management
    • Appendix A: HHS’ COR Responsibilities
    • Appendix B: FAI’s Key Competencies for CORs
    • Appendix C: FAC-COR Curriculum Guidance
    • Appendix D: FAC-COR Guidance on Meeting Requirements for Continuous Learning Points
    • Appendix E: FAC-COR Appointment Letter Template
    • Appendix F: FAC-COR Certification Action and Training Request Form
    • Appendix G: FAC-COR Functional Experience Transcript Form
    • Appendix H: FAC-COR Certification through Fulfillment Form
    • Appendix I: FAC-COR Certification Waiver Request Form