Attachment 2: Sample Cable Format
Classification Type: UNCLASSIFIED
Transmittal From: FM CDC ATLANTA GA
Transmittal To: AMEMBASSY BANGKOK
INFO RUEHC/SECSTATE WASHDC
INFO RUEHPH/CDC ATLANTA GA
BANGKOK FOR ADMIN OFFICER
BANGKOK INFO CDC
SECSTATE FOR AF/S – (CDC complete]
SECSTATE DEPT PASS TO HHS FOR STEIGER OGHA
ATD # (leave blank- CDC serial number]
TAGS: (leave blank-type of filing system]
SUBJECT: PROCUREMENT SENSITIVE--NOTIFICATION OF PENDING FY [insert year] CONTRACT AWARD TO XYZ Contractor, Bangkok, THAILAND [insert contractor name, city and country; and identify as “Emergency”, if applicable]
1. CDC Atlanta is transmitting this message on behalf of the Department of Health and Human Services (HHS), Biomedical Advanced Research and Development Authority (BARDA) in Washington, DC. [insert appropriate OPDIV, city and state]
2. In accordance with the 1980 Foreign Service Act, Section 304.,Chief of Mission, and the Foreign Relations Authorization Act (Title V), the Department of Health and Human Services’ Biomedical Advanced Research and Development Authority (BARDA) [insert appropriate OPDIV] respectfully advises the Chief of Mission of Bangkok, Thailand [insert city and country] of its intention to award a one-year, [identify length of time] Fixed Price contract [identify contract type] to XYZ Contractor, [insert name of contractor] in Bangkok, [insert city where contractor located] for administrative services [brief identification of requirement] in support of Advanced Development Studies in Biomedical Inoculation Strategies. [If award is tied to a specific HHS program and/or project, identify project/program title/number.]
3. FUNDING/PERFORMANCE PERIOD: DHHS (BARDA) [insert OPDIV] FY2007 funds [identify FY funds], in the amount of $1,500,000 [identify amount] have been allocated for this award. Contract performance [identify performance period] within Bangkok, Thailand [insert foreign city and country] shall begin within 10 days of award, on or around 11 OCT 2008, for a period of 12 months. Contract completion date is 30 SEP 2009. [Identify month, day and year of contract completion.]
4. PURPOSE OF THE PROJECT: DHHS (BARDA) [insert appropriate OPDIV], in conjunction with the Ministries of Health, seeks to improve Thailand’s current emergency inoculation methods to ensure its capability for receiving and deploying biomedical vaccines. [Insert Summary of Scope of Work]
5. THE SCOPE OF WORK: Measurable outcomes of this program will be in alignment with President’s 2007 Foreign Health Objectives for worldwide health emergency relief plans. [Insert outcomes/products of contract]
6. HUMAN SUBJECTS: Not applicable to this program. [Always address, or indicate Not Applicable]
7. ANIMALS: Not applicable to this program. [Always address, or indicate Not Applicable]
8. CONTACTS: [Provide CDC with the following types of foreign country contact information]
PROJECT OFFICER: Dr. Feingold
ADDRESS: National Ministry of Health
Av Eduardo Mondale 1527
Bangkok, Thailand
PHONE NUMBER: 333 555 7131
FAX: 333 1 555 305
E-MAIL ADDRESS: Mondale@dnsdee.imoz.th
PROGRAM CONTACT:
[Provide CDC with the following US contact information]
CONTRACTING OFFICER:
OPDIV AND ADDRESS:
DHHS AND ADDRESS:
PHONE NUMBER OF CONTRACTING OFFICER:
FAX NUMBER OF CONTRACTING OFFICER:
E-MAIL ADDRESS OF CONTRACTING OFFICER:
9. If no Embassy response is received by HHS within 15 days from the date of this transmittal, HHS will assume Embassy has no comment on/concerns with pending contract award.
10. In order to ensure prompt receipt of cable response at CDC, please transmit cable reply or cable request for additional information directly to RUEHPH/CDC ATLANTA GA, Attn: COGH/[POC].
11. HHS appreciates Embassy assistance and consideration.
12. If additional information is needed, please contact [Insert name of Contracting Officer, Phone Number, Fax Number, and E-mail address].