[Federal Register Volume 76, Number 221 (Wednesday, November 16, 2011)]
[Notices]
[Pages 71079-71080]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-29557]
[[Page 71079]]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
December 16, 2011. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: You may request a copy of any records schedule identified in
this notice by contacting Records Management Services (ACNR) using one
of the following means:
Mail: NARA (ACNR), 8601 Adelphi Road, College Park, MD 20740-6001.
Email: request.schedule@nara.gov.
FAX: (301) 837-3698.
Requesters must cite the control number, which appears in parentheses
after the name of the agency which submitted the schedule, and must
provide a mailing address. Those who desire appraisal reports should so
indicate in their request.
FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, National
Records Management Program (ACN), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: (301) 837-1539. Email: request.schedule@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
The schedules listed in this notice are media neutral unless
specified otherwise. An item in a schedule is media neutral when the
disposition instructions may be applied to records regardless of the
medium in which the records are created and maintained. Items included
in schedules submitted to NARA on or after December 17, 2007, are media
neutral unless the item is limited to a specific medium. (See 36 CFR
1225.12(e).)
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Agriculture, Agricultural Marketing Service (N1-
136-10-2, 20 items, 14 temporary items). General records of the program
that monitors, collects, and analyzes data about pesticide residues and
food-borne pathogens in agricultural commodities; the master files of
an electronic recordkeeping system used to submit data to the final
data repositories; ad hoc reports and datasets; and working papers and
supporting documentation of laboratories and sampling partners that
collect the data. Proposed for permanent retention are master files of
two electronic information systems containing data on pesticide
residues and food-borne pathogens on selected agricultural products,
the corresponding system and data documentation, and annual reports on
the data collected.
2. Department of Agriculture, Grain, Inspection, Packers, and
Stockyards Administration (N1-545-08-23, 6 items, 6 temporary items).
Records relating to the training program, including policy information
and tutorial instructions, reports and data used to propose future
trainings, plans and cost estimates, administrative material related to
securing training facilities, and case files of trainings completed.
3. Department of Agriculture, Risk Management Agency (N1-145-09-2,
31 items, 31 temporary items). Master files of electronic systems
containing information to support risk management for producer loss,
monitoring, and compliance oversight of agricultural disasters.
4. Department of Agriculture, Rural Development (N1-572-09-3, 1
item, 1 temporary item). Master files of an electronic information
system that contains applicant fingerprints and personal information
for candidate background investigations.
5. Department of the Army, Agency-wide (N1-AU-09-32, 1 item, 1
temporary item). Master files of an electronic information system used
to manage the development and improvement of training ranges. Included
are records relating to planning, funding, design, and construction.
[[Page 71080]]
6. Department of the Army, Agency-wide (N1-AU-10-25, 1 item, 1
temporary item). Master files of an electronic information system
containing target and operating strength data for enlisted Army
personnel used for personnel planning purposes.
7. Department of the Army, Agency-wide (N1-AU-10-31, 1 item, 1
temporary item). Master files of an electronic information system
containing personnel data on soldiers assigned to special liaison duty.
8. Department of the Army, Agency-wide (N1-AU-10-32, 1 item, 1
temporary item). Master files of an electronic information system used
to track manpower authorizations and on-hand strength data.
9. Department of the Army, Agency-wide (N1-AU-10-65, 1 item, 1
temporary item). Master files of an electronic information system
containing information about munitions expenditures on training ranges.
10. Department of Commerce, Bureau of the Census (N1-29-12-2, 1
item, 1 temporary item). Paper input records for an obsolete database
that generated estimates and projections of manufacturing activity in
the United States, Puerto Rico, Canada, Japan, Turkey, and the nations
of Western Europe.
11. Department of Defense, Defense Contract Management Agency (N1-
558-10-4, 6 items, 6 temporary items). Records relating to human
resources and pay administration, including position classification,
employment applications and interviews, employee counseling, benefits,
employee awards, and training.
12. Department of Energy, Federal Energy Regulatory Commission (N1-
138-11-3, 1 item, 1 temporary item). Digests of market publications
relating to energy markets, activities, trends, and conditions.
13. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-11-3, 1 item, 1 temporary item). Master files
of an electronic information system containing information captured
about patients at admission, discharge, or death, including
administrative information, medical information, cognitive status,
impairments, and discharge status.
14. Department of Health and Human Services, Centers for Medicare &
Medicaid Services (N1-440-11-4, 2 items, 2 temporary items). Records of
demonstration and evaluation projects such as award or initiation
letters, cost reports, financial statements, correspondence, progress
reports, and invoices.
15. Department of Health and Human Services, Food and Drug
Administration (N1-88-09-10, 4 items, 4 temporary items). Records
relating to managing the agency's Web sites and master files of an
electronic system containing internal and external Web site content and
related descriptive information.
16. Department of Homeland Security, Transportation Security
Administration (N1-560-11-4, 5 items, 5 temporary items). Records of
certified cargo screening facility applications that include denied,
incomplete, active, withdrawn, and revoked applications. They contain
forms, correspondence, memoranda, certifications, notices, reports, and
facility assessments.
17. Department of Homeland Security, Transportation Security
Administration (N1-560-11-5, 4 items, 4 temporary items). Master files
of an electronic information system used to create tabletop
transportation security training exercises which contain user profile
information, exercise scenarios, guides, feedback, lessons learned, and
information sharing in a collaborative space.
18. Department of the Interior, Office of the Special Trustee for
American Indians (N1-75-09-4, 4 items, 1 temporary item). Scanned
images of correspondence maintained for reference. Original
correspondence files are scheduled for permanent retention.
19. Department of Justice (N1-60-10-32, 4 items, 4 temporary
items). Records relating to a mentorship program for new hires.
20. Department of Transportation, Federal Transit Administration
(N1-408-11-12, 3 items, 2 temporary items). Records of the Office of
Research, Demonstration and Innovation, including grant project files
and reports. Proposed for permanent retention are record copies of
final product reports.
21. Department of the Treasury, Internal Revenue Service (N1-58-10-
11, 3 items, 3 temporary items). Master files, outputs, and system
documentation of an electronic information system used to track
information technology budget allocations and executions.
22. National Archives and Records Administration, Agency-Wide (DAA-
0064-2011-0004, 1 item, 1 temporary item). Notification letters, mailed
to subjects of a breach in the protection of personally identifiable
information, which were returned as undeliverable.
23. Railroad Retirement Board, Bureau of the Actuary (N1-184-09-3,
42 items, 39 temporary items). Actuarial publications and reports
working files, gross earnings files, annual wage study files, financial
interchange files, retirement and survivor program files, budget
projections, and publications. Proposed for permanent retention are
bureau program and policy records, actuarial valuations of agency
assets and liabilities, and advisory committee records.
24. Securities and Exchange Commission, Ethics Office (N1-266-11-2,
1 item, 1 temporary item). Employee conduct files including
documentation on ethics training and guidance received by staff.
25. Social Security Administration, Office of Disability
Adjudication and Review (N1-47-10-5, 1 item, 1 temporary item).
Records, of requests, hearing documents, recordings, and filed
complaints concerning the review of claims of bias and misconduct by
administrative law judges.
Dated: November 8, 2011.
Paul M. Wester, Jr.,
Chief Records Officer for the U.S. Government.
[FR Doc. 2011-29557 Filed 11-15-11; 8:45 am]
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