The BOP is responsible for ensuring the privacy and confidentiality of the information it collects on members of the public, inmates, and its own employees. These individuals have a right to expect that BOP will collect, maintain, use, and disseminate identifiable personal information only as authorized by law and as necessary to carry out agency responsibilities.

The E-Government Act of 2002 requires that Federal agencies conduct Privacy Impact Assessments (PIAs) for applicable electronic information systems. The PIA process evaluates issues related to the privacy of personally identifiable information in electronic systems. Personally identifiable information is defined as information that actually identifies an individual, e.g., name, address, social security number (SSN), or identifying number or code; or other personal/sensitive information such as race, date of birth, home telephone number, personal e-mail address, etc.

PIAs are available for the following systems:

ACES/Web Visiting	Access Control and Visiting system
BEMR	Bureau Electronic Medical Records System
FPI Millennium SAP system	Enterprise Resource Planning System
HR Automation (QuickHire)	BOP vacancy and applicant system
PDS	Psychology Data System
SBIS	Security Background Investigation System
SENTRY	Inmate management system
TRUFONE	Inmate telephone system
VCI	Volunteer Contractor Information System

Requests for PIAs can also be made to the Freedom of Information Office.

Related Documents

• BOP PIA Guide (.pdf  Note: guidance superseded by DOJ Privacy Compliance Process)
• BOP PIA Questionnaire Template (.pdf  Note: guidance superseded by DOJ Privacy Compliance Process)