Privacy Impact Assessments

The BOP is responsible for ensuring the privacy and confidentiality of the information it collects on members of the public, inmates, and its own employees. These individuals have a right to expect that BOP will collect, maintain, use, and disseminate identifiable personal information only as authorized by law and as necessary to carry out agency responsibilities.

The E-Government Act of 2002 requires that Federal agencies conduct Privacy Impact Assessments (PIAs) for applicable electronic information systems. The PIA process evaluates issues related to the privacy of personally identifiable information in electronic systems. Personally identifiable information is defined as information that actually identifies an individual, e.g., name, address, social security number (SSN), or identifying number or code; or other personal/sensitive information such as race, date of birth, home telephone number, personal e-mail address, etc.

PIAs are available for the following systems:

ACES/Web VisitingAccess Control and Visiting system
BEMRBureau Electronic Medical Records System
FPI Millennium SAP systemEnterprise Resource Planning System
HR Automation (QuickHire)BOP vacancy and applicant system
PDSPsychology Data System
SBISSecurity Background Investigation System
SENTRYInmate management system
TRUFONEInmate telephone system
VCIVolunteer Contractor Information System

Requests for PIAs can also be made to the Freedom of Information Office.

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