Freedom of Information Act Office
FREEDOM OF INFORMATION ANNUAL REPORT-1998
I. AGENCY: National Institutes of Health
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REPORT PREPARED BY: Susan Cornell
TITLE - Freedom of Information Officer
ADDRESS: Bldg. 31, Rm. 2B39, 9000 Rockville Pike, Bethesda, Maryland 20892
PHONE NUMBER: 301-496-5633
ELECTRONIC ADDRESS FOR REPORT ON THE WORLD WIDE WEB:
http://www.nih.gov/icd/od/foia/annualreport/annrpt98.htm
ADDRESS FOR PAPER COPIES OF REPORT:
Freedom of Information Office
Building 31, Room 2B39
9000 Rockville Pike,
Bethesda, Maryland 20892
II. HOW TO MAKE A FOIA REQUEST:
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(See http://www.nih.gov/icd/od/foia/index.htm)
A. Names, addresses and telephone numbers of all individual agency components and offices that process FOIA requests:
NIH FREEDOM OF INFORMATION COORDINATORS
(all addresses are 9000 Rockville Pike, Bethesda, MD, 20892 unless otherwise
noted)
IC | BLDG | ROOM | PHONE |
---|---|---|---|
NCI | 31 | 10A34 | 301-496-2999 |
NHGRI | 38A | 615 | 301-402-0733 |
NINR | 45 | 3AN-12 | 301-594-6869 |
NCRR | 6705 Rockledge Dr Bethesda, MD 20817 |
5146 | 301-435-0888 |
NEI | 31 | 6A32 | 301-496-5248 |
NHLBI | 31 | 5A08 | 301-496-9737 |
NIA | 31 | 5C27 | 301-496-1752 |
NIAAA | Willco 6000 Executive Blvd Rockville, MD 20852 |
400 | 301-443-5726 |
NIAID | 31 | 7A50 | 301-496-5717 |
NIAMS | 45 | 5AS-49F | 301-594-3535 |
NICHD | 31 | 2A32 | 301-496-5133 |
NIDA | Parklawn 5600 Fishers Lane Rockville, MD 20857 |
10A39 | 301-443-1124 |
NIDCD | Executive Plaza South 6120 Executive Blvd Rockville, MD 20852 |
400B4 | 301-402-2239 |
NIDDK | 31 | 9A-47 | 301-496-2978 |
NIDR | 31 | 5B49 | 301-594-7560 |
NIEHS | Mail Drop EC-102-06, Box 12233 Research Triangle Pk, North Carolina, 27709 |
919-541-3411 | |
NIGMS | 45 | 2AN-5OD | 301-594-3586 |
NIMH | Parklawn 5600 Fishers Lane Rockville, MD 20857 |
7-99 | 301-443-4536 |
NINDS | Federal 7550 Wisconsin Ave. Bethesda, MD 20892 |
1004-B | 301-496-9231 |
NLM | 38A | 2S10 | 301-496-6308 |
CC | 10 | 1C255 | 301-496-2563 |
CIT | 12A | 3025 | 301-496-6203 |
OFM | 1 | B1-28 | 301-496-8934 |
CPM | 6011 Executive Blvd Rockville, MD 20852 |
529K | 301-496-0462 |
OCM | 6011 Executive Blvd Rockville, MD 20852 |
6E01 | 301-496-4487 |
CSR | 6701 Rockledge Dr. Bethesda, MD 20817 |
3176 | 301-435-0691 |
FIC | 31 | B2C29 | 301-496-4625 |
OAM | 31 | 5B-58A | 301-496-1712 |
OER | 1 | 252 | 301-402-1058 |
OMA | 6011 Executive Blvd Rockville, MD 20852 |
601 | 301-496-5586 |
OPRR | 6100 Executive Blvd Rockville, MD 20852 |
3B01 | 301-496-8101 |
ORDA | 6000 Executive Blvd Rockville, MD 20852 |
302 | 301-496-9838 |
ORS | 31 | 3C34 | 301-402-1661 |
OTT | 6011 Executive Blvd Rockville, MD 20852 |
325 | 301-496-7056 (X260) |
B. Brief description of agency's response time range(s): Response time ranges from three weeks to several months depending on complexity of request.
C. Brief description of why some requests are not granted: Requests are not granted if the information requested falls within one of the statutes enumerated exemptions, the information requested falls under the jurisdiction of another DHHS component (such requests are forwarded); or if no documents exist which are responsive to the request.
III. DEFINITIONS OF TERMS AND ACRONYMS USED IN REPORT:
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A. Agency specific terms or acronyms:
NCI | National Cancer Institute |
NHGRI | National Human Genome Research Institute |
NINR | National Institute of Nursing Research |
NCRR | National Center for Research Resources |
NEI | National Eye Institute |
NHLBI | National Heart, Lung, and Blood Institute |
NIA | National Institute on Aging |
NIAAA | National Institute on Alcohol Abuse and Alcoholism |
NIAID | National Institute of Allergy and Infectious Diseases |
NIAMS | National Institute of Arthritis and Musculoskeletal and Skin Diseases |
NICHD | National Institute of Child Health and Human Development |
NIDA | National Institute of Drug Abuse |
NIDCD | National Institute of Child Health and Human Development |
NIDDK | National Institute of Diabetes and Digestive and Kidney Diseases |
NIDR | National Institute of Dental Research |
NIEHS | National Institute of Environmental Health Sciences |
NIGMS | National Institute of General Medical Sciences |
NIMH | National Institute of Mental Health |
NINDS | National Institute of Neurological Disorders and Stroke |
NLM | National Library of Medicine |
CC | Clinical Center |
CSR | Center for Scientific Review |
OFM | Office of Financial Management |
OPM | Office of Procurement Management |
OCM | Office of Contracts Management |
CSR | Center for Scientific Review |
FIC | Fogerty International Center |
OAM | Office of Alternative Medicine |
OER | Office of Extramural Research |
OMA | Office of Management Assessment |
OPRR | Office for Protection of Research Risks |
ORDA | Office of Recombinant DNA |
ORS | Office of Research Services |
OTT | Office of Technology Transfer |
B. Basic terms: Description can be found on the DHHS website, see http://www.hhs.gov/foia/
IV. EXEMPTION 3 STATUTES:
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A. List of Exemption 3 statutes relied on by the
agency during report year: 41 U.S.C. 253b(m) (West Supp. 1998):
prohibits the release of technical proposals not set forth or incorporated
by reference in a contract with a federal agency.
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1. Brief description of type(s) of information
withheld under each statute: NIH withheld copies of three technical
proposals submitted by unsuccessful offerors in response to Requests
For Proposals.
2. Has a court upheld the use of each statute? No.
V. INITIAL FOIA ACCESS REQUESTS (Include all requests, 3rd or 1st party):
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A. Numbers of initial requests (line 1 + line
2 - line 3 = line 4):
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1. Number of requests pending at close of preceding
fiscal year: 675
2. Number of requests received during reporting fiscal year: 1,238
3. Number of requests processed during reporting fiscal year: 1,100
4. Number of requests pending at close of reporting fiscal year: 813*
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B. Disposition of Initial Requests:
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1. Number granted in full or in part: 881
2. Number granted in part: Included in above number
3. Number of full and partial denials: 36
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a. Number of times each FOIA exemption was
used:
Exemption 1: | 0 |
Exemption 2: | 0 |
Exemption 3: | 4 |
Exemption 4: | 12 |
Exemption 5: | 20 |
Exemption 6 | 22 |
Exemption 7: | 2 |
Exemption 8: | 0 |
Exemption 9: | 0 |
a. | no records: 82 |
b. | referrals: 13 |
c. | request withdrawn: 72 |
d. | fee-related reason: 7 |
e. | records not reasonably described: 9 |
f. | not a proper FOIA request for some other reason: 0 |
g. | not an agency record: 6 |
h. | duplicate request: 10 |
i. | other (specify): 0 |
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A. Numbers of Appeals:
1. Number of appeals received during the fiscal year: 19
2. Number of appeals processed during the fiscal year: 19
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1. Number completely upheld: 9
2. Number partially reversed: 0
3. Number completely reversed: 0
4. Number still pending at end of fiscal year: 10
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a. Number of times each FOIA exemption used
(counting each exemption used once per appeal).
Exemption 1: 0 |
Exemption 2: 0 |
Exemption 3: 0 |
Exemption 4: 1 |
Exemption 5: 2 |
Exemption 6: 2 |
Exemption 7: 0 |
Exemption 7(A): 0 |
Exemption 7(B): 0 |
Exemption 7 (C): 0 |
Exemption 7(D): 0 |
Exemption 7(E): 0 |
Exemption 7(F): 0 |
Exemption 8: 0 |
Exemption 9: 0 |
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5. Other reasons for non-disclosure (total):
0
a. | no records: 0 |
b. | referrals: 0 |
c. | request withdrawn: 0 |
d. | fee-related reason: 0 |
e. | records not reasonably described: 0 |
f. | not a proper FOIA request for some other reason: 0 |
g. | not an agency record: 0 |
h. | duplicate request: 0 |
i. | constructive denial: 4 |
VII. COMPLIANCE WITH TIME LIMITS/STATUS OF PENDING REQUESTS:
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A. Median Processing Time for Requests Processed During the
Year.
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1. Simple Requests (if multiple tracks used): Multiple tracks
were not used
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a. number of requests processed: N.A
b. median number of days to process: N.A
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a. number of requests processed: unavailable
b. median number of days to process: unavailable
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a. number of requests processed: N.A.
b. median number of days to process: N.A.
1. Number of requests pending as of the end of the fiscal year: 813
2. Median number of days that such requests were pending as of that date: 183
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VIII. COMPARISONS WITH PREVIOUS YEARS(S) (Optional):
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IX. COSTS/FOIA STAFFING:
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A. Staffing levels:
1. Number of full-time FOIA personnel: 5
2. Number of personnel with part-time or occasional FOIA duties (in total work-years): 13.60
3. Total number of personnel (in work years): 18.60
1. FOIA processing (including appeals): $533,466.50
2. Litigation-related activities (estimated): $8,690.47
3. Total costs: $542,156.97
4. Comparison with previous year(s) (including percentage of change)(optional): Unavailable
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X. FEES:
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A. Total amount of fees collected by agency for processing
requests: $21,763.92
B. Percentage of total costs: 67 percent
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XI. FOIA REGULATIONS (including fee schedule): See 45 C.F.R.
Part 5 or http://www.nih.gov/icd/od/foia/cfr45.htm
Footnote:
*Of the 813 cases pending at the close of FY 1998, 131 were closed retroactively. Thus, the FY 1999 Annual Report indicates that 682 cases were pending at the close of FY 1998.
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