HHS Fiscal Year 2008 Freedom of Information Annual Report
Contents
- I. Agency: U.S. Department of Health and Human Services
- II. How to Make a FOIA Request
- III. Acronyms, Definitions, and Exemptions
- IV. Exemption 3 Statutes
- V. FOIA Request
- VI. Administrative Appeals of Initial Determinations of FOI Requests
- VII. FOIA Requests: Response Time for Processed and Pending Requests
- VIII. Requests FOE Expedited Processing and Requests for Fee Waver
- IX. FOIA Personnel and Costs
- X. Fees Collected for Processing Requests
- XI. FOIA Regulations
- XII. Backlogs, Consultations, and Comparisons
I. Agency: U.S. Department of Health and Human Services
Report Prepared by: Robert Eckert
Title: Director, Freedom of Information/Privacy Acts Division, Office of the Assistant Secretary for Public Affairs, HHS
Address: 330 C Street, S.W., Room 2221, Washington D.C. 20201
Phone Number: (202) 690-7453
Electronic Address for this Report on the World Wide Web: http://www.hhs.gov/foia/reports/08anlrpt.html
** Copies of the annual reports of a number of individual HHS Operating Divisions can be found by contacting the responsible component shown in Section II below, or by locating a FOIA link at the following Web sites:
Administration on Aging (AOA): http://www.aoa.gov/
Agency for Healthcare Research and Quality (AHRQ): http://www.ahrq.gov
Centers for Disease Control and Prevention (CDC): http://www.cdc.gov
Centers for Medicare & Medicaid Services (CMS): http://www.cms.gov
Food and Drug Administration (FDA): http://www.fda.gov
Health Resources and Services Administration (HRSA): http://www.hrsa.gov/
Indian Health Service (IHS): http://www.ihs.gov
National Institute of Health (NIH): http://www.nih.gov/
Office of Inspector General (OIG): http://oig.hhs.gov/foia/
Office of Public Health and Science (OPHS): www.psc.gov/aos/foia/
Substance Abuse and Mental Health Services Administration: www.samhsa.gov/foia/
Address for Paper copy of this Report:
Health and Human Services (HHS)
Freedom of Information Officer
Mary E. Switzer Building, Room 2221
330 C Street, S.W.
Washington, D.C. 20201
II. How to Make a FOIA Request
Please see HHS Guide to Information Resources at: www.hhs.gov/about/infoguid.html#foia
A. HHS and OPDIV Freedom of Information Officers/FOIA Requester Service Centers
Health and Human Services (HHS) Administration for Children and Families (ACF) Administration on Aging (AOA) Centers for Medicare & Medicaid Services (CMS) Office of Inspector General (OIG) Office of Public Health and Science (OPHS) Freedom of Information Officer 540 Gaither Road The Eisenberg Building, Room 2222 Rockville, Maryland 20850 Phone: 301-427-1866 | Centers for Disease Control and Prevention (CDC) and/or Agency for Toxic Substances and Disease Registry (ATSDR) Food and Drug Administration (FDA) Health Resources and Services Administration (HRSA) Indian Health Service (IHS) National Institutes of Health (NIH) Substance Abuse and Mental Health Services Administration (SAMHSA) |
B. Brief description of why some requests are not granted:
Documents requested were protected by an exemption and release would have caused harm to the interest protected by the exemption.
III. Acronyms, Definitions, and Exemptions
1. Agency-specific acronyms or other terms:
HHS - U.S. Department of Health and Human Services
OPDIVs - Operating Divisions of HHS
OS - Office of the Secretary, HHS
OASPA - Office of the Assistant Secretary for Public Affairs, HHS
AoA - Administration on Aging
ACF - Administration for Children and Families
AHRQ - Agency for Healthcare Research and Quality
ATSDR - Agency for Toxic Substances and Disease Registry
CDC - Centers for Disease Control and Prevention
FDA - Food and Drug Administration
HRSA - Health Resources and Services Administration
IHS - Indian Health Service
NIH - National Institutes of Health
OIG – Office of the Inspector General
OPHS - Office of Public Health and Science
PHS - Public Health Service
PRO - Professional Review Organization
PSC - Program Support Center
SAMHSA - Substance Abuse and Mental Health Services Administration
2. Basic terms (from FOIA UPDATE, Summer 1997):
a. Administrative Appeal – a request to a federal agency asking that it review at a higher administrative level a FOIA determination made by the agency at the initial request level.
b. Average Number – the number obtained by dividing the sum of a group of numbers by the quantity of numbers in the group. For example, of 3, 7, and 14, the average number is 8.
c. Backlog – the number of requests or administrative appeals that are pending at an agency at the end of the fiscal year that are beyond the statutory time period for a response.
d. Component – for agencies that process requests on a decentralized basis, a “component” is an entity, also sometimes referred to as an Office, Division, Bureau, Center, or Directorate, within the agency that processes FOIA requests. The FOIA now requires that agencies include in their annual report data for both the agency overall and for each principal component of the agency.
e. Consultation – the procedure whereby the agency responding to a FOIA request first forwards a record to another agency for its review because that agency has an interest in the document. Once the agency in receipt of the consultation finishes its review of the record, it responds back to the agency that forwarded it. That Agency, in turn, will then respond to the FOIA requester.
f. Exemption 3 Statute – a federal statute that exempts information from disclosure and which the agency relies on to withhold information under subsection (b)(3) of the FOIA.
g. FOIA Request – a FOIA request is generally a request to a federal agency for access to records concerning another person (i.e., a “third-party” request), or concerning an organization, or a particular topic of interest. FOIA requests also include requests made by requesters seeking records concerning themselves (i.e., “first-party” requests) when those requesters are not subject to the Privacy Act, such as non-U.S. citizens. Moreover, because all first-party requesters should be afforded the benefit of both the access provisions of the FOIA as well as those of the Privacy Act, FOIA requests also include any first-party requests where an agency determines that it must search beyond its Privacy Act “systems of records” or where a Privacy Act exemption applies, and the agency looks to FOIA to afford the greatest possible access. All requests which require the agency to utilize the FOIA in responding to the requester are included in this Report. Additionally, a FOIA request includes records referred to the agency for processing and direct response to the requester. It does not, however, include records for which the agency has received a consultation from another agency. (Consultations are reported separately in Section XII of this Report.)
h. Full Grant - an agency decision to disclose all records in full in response to a FOIA request.
i. Full Denial - an agency decision not to release any records in response to a FOIA request because the records are exempt in their entireties under one or more of the FOIA exemptions, or because of a procedural reason, such as when no records could be located.
j. Median Number - Median Number – the middle, not average, number. For example, of 3, 7, and 14, the median number is 7.
k. Multi-Track Processing – a system in which simple requests requiring relatively minimal review are placed in one processing track and more voluminous and complex requests are placed in one or more other tracks. Requests granted expedited processing are placed in yet another track. Requests in each track are processed on a first in/first out basis.
i. Expedited Processing – an agency will process a FOIA request on an expedited basis when a requester satisfies the requirements for expedited processing as set forth in the statute and in agency regulations.
ii. Simple Request – a FOIA request that an agency using multi-track processing places in its fastest (non-expedited) track based on the low volume and/or simplicity of the records requested.
iii. Complex Request – a FOIA request that an agency using multi-track processing places in a slower track based on the high volume and/or complexity of the records requested.
l. Partial Grant/Partial Denial – in response to a FOIA request, an agency decision to disclose portions of the records and to withhold other portions that are exempt under the FOIA, or to otherwise deny a portion of the request for a procedural reason.
m. Pending Request or Pending Administrative Appeal – a request or administrative appeal for which an agency has not taken final action in all respects.
n. Perfected Request – a request for records which reasonably describes such records and is made in accordance with published rules stating the time, place, fees (if any) and procedures to be followed.
o. Processed Request or Processed Administrative Appeal – a request or administrative appeal for which an agency has taken final action in all respects.
p. Range in Number of Days – the lowest and highest number of days to process requests or administrative appeals.
q. Time Limits – the time period in the statute for an agency to respond to a FOIA request (ordinarily twenty working days from receipt of a perfected FOIA request).
3. Concise descriptions of the nine FOIA exemptions:
a. Exemption 1: classified national defense and foreign relations information
b. Exemption 2: internal agency rules and practices
c. Exemption 3: information that is prohibited from disclosure by another federal law
d. Exemption 4: trade secrets and other confidential business information
e. Exemption 5: inter-agency or intra-agency communications that are protected by legal privileges
f. Exemption 6: information involving matters of personal privacy
g. Exemption 7: records or information compiled for law enforcement purposes, to the extent that the production of those records
(A) could reasonably be expected to interfere with enforcement proceedings,
(B) would deprive a person of a right to a fair trial or an impartial adjudication,
(C) could reasonably be expected to constitute an unwarranted invasion of personal privacy,
(D) could reasonably be expected to disclose the identity of a confidential source,
(E) would disclose techniques and procedures for law enforcement investigations or prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions, or
(F) could reasonably be expected to endanger the life or physical safety of any individual
h. Exemption 8: information relating to the supervision of financial institutions
i. Exemption 9: geological information on wells
IV. Exemption 3 Statutes
Statute | Type of Information Withheld | Case Citation | Number of Times Relied upon per Component | Total Number of Times Relied upon by Agency |
---|---|---|---|---|
42 U.S.C. § 262a | Select Agent Information | OIG - 1 CDC - 12 | 13 | |
41 U.S.C. § 253b(m) | Technical proposal not incorporated into a final contract | Hornbostel v. U.S. Dep’t. of Interior, 305 F.Supp.2d 21 (D.D.C. 2003) | AHRQ - 2 CMS - 5 NIH – 1 CDC – 6 PSC - 5 | 19 |
42 U.S.C. § 242m(d) (Public Health Service Act § 308(d)) | Identifiable information for certain research and statistical activities. | CDC - 3 | 3 | |
35 U.S.C. § 122 | Information contained in a pending or otherwise non-issued patent application | Irons and Sears v. Dann, 606 F. 2d 1215 (D.C. Cir 1979; Leeds v. Quigg, 720 F. Supp. 193 (D.D.C.1989) | NIH-1 | 1 |
5 U.S.C. App 4 § 107(a)(2) | OGE Form 450 (Confidential Financial Disclosure Report) | Meyerhoff v. U.S. Envtl. Prot. Agency, 958 F.2d 1498 (9th Cir. 1992) | NIH-1 CDC - 1 FDA – 3 | 5 |
42 U.S.C. § 300aa12(d)(4)(A) | Records presented to a Special Master in court proceedings under the National Childhood Vaccine Injury Compensation Act. | Poling ex rel. Poling v. Secretary of HHS, No. 02-1466V, 2008 WL 1883059 (Fed. Cl. Apr. 10, 2008) | HRSA – 1 | 1 |
21 U.S.C. § 415(a)(4) | Food Registration Documents | 38 |
V. FOIA Requests
A. Numbers of initial requests (line 1 + line 2 - line 3 = line 4):
1. Number of requests pending as of start of fiscal year: | 27,754 |
2. Number of requests received in fiscal year: | 58,299 |
3. Number of requests processed in fiscal year: | 66,583 |
4. Number of requests pending as of end of fiscal year: | 19,470 |
Received, Processed and Pending FOIA Requests
1 | Number of Requests Pending as of Start of Fiscal Year | Number of Requests Received in Fiscal Year | Number of Requests Processed in Fiscal Year | Number of Requests Pending as of End of Fiscal Year |
---|---|---|---|---|
OS 2 | 1,124 | 882 | 1,320 | 686 |
ACF | 374 | 328 | 146 | 556 |
AOA | 0 | 15 | 14 | 1 |
CMS | 7,945 | 43,792 | 41,260 | 10,477 |
OIG 2 | 0 | 124 | 109 | 15 |
OPHS | 159 | 465 | 328 | 296 |
AHRQ | 7 | 61 | 63 | 5 |
CDC | 404 | 1,539 | 1,357 | 586 |
FDA 3 | 17,484 | 9,432 | 20,348 | 6,568 |
HRSA | 26 | 305 | 303 | 28 |
IHS | 36 | 77 | 64 | 49 |
NIH | 170 | 1,146 | 1,164 | 152 |
SAMHSA | 25 | 133 | 107 | 51 |
PHS Total | 18,311 | 13,158 | 23,734 | 7,735 |
HHS Total | 27,754 | 58,299 | 66,583 | 19,470 |
1 Excluding Privacy Act requests per new Dept. of Justice guidance.
2 The OIG, heretofore serviced exclusively by the OS FRSC, established OIG FRSC on May 19, 2008.
3 The increase of 26 FDA FOIA requests was the result of improved counting through enhanced reporting tools, and re-opening FOIA cases which had previously been closed.
B. (1) Disposition of FOIA Requests: 66,583
1. Number of full grants: | 46,818 |
2. Number of partial grants: | 776 |
3. Number of full denials based on Exemptions: | 1,824 |
4. Number of Full Denials Based on Reasons Other than Exemptions: | |
a. No records: | 4,737 |
b. Referrals: | 1,349 |
c. Request withdrawn: | 7,697 |
d. Fee-related reason: | 292 |
e. Records not reasonably described: | 133 |
f. Improper FOIA request for some other reason: | 934 |
g. Not an agency record: | 36 |
h. Duplicate request: | 414 |
i. Other (specify): | 1,573 |
Disposition of all FOIA Requests – All Processed Requests
Number of Full Grants | Number of Partial Grants /Partial Denials | Number of Full Denials Based on Exemp- tions | Number of Full Denials Based on Reasons Other than Exemptions | TOTAL | |||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
No Records | All Records Referred to Another Compo- nent or Agency | Request With- drawn | Fee-Related Reason | Records not Reason- ably Described | Impro- per FOIA Re- quest for Other Reason | Not Agency Record | Dupli- cate Re- quest | Other *Explain in chart below | |||||
OS | 202 | 92 | 40 | 227 | 692 | 35 | 2 | 4 | 16 | 5 | 5 | 0 | 1,320 |
ACF | 51 | 95 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 146 |
AOA | 2 | 5 | 0 | 6 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1 | 14 |
CMS | 33,669 | 63 | 1,624 | 3,088 | 515 | 807 | 106 | 94 | 711 | 0 | 3 | 580 | 41,260 |
OIG | 21 | 9 | 7 | 25 | 25 | 8 | 1 | 0 | 7 | 3 | 2 | 1 | 109 |
OPHS | 132 | 48 | 12 | 38 | 19 | 61 | 0 | 3 | 7 | 0 | 8 | 0 | 328 |
AHRQ | 36 | 4 | 2 | 8 | 5 | 3 | 0 | 1 | 0 | 2 | 2 | 0 | 63 |
CDC | 304 | 181 | 37 | 382 | 42 | 48 | 20 | 4 | 10 | 9 | 11 | 309 | 1,357 |
FDA | 11,373 | 91 | 79 | 825 | 21 | 6,583 | 125 | 16 | 179 | 7 | 378 | 671 | 20,348 |
HRSA | 272 | 11 | 0 | 1 | 6 | 7 | 0 | 0 | 4 | 1 | 1 | 0 | 303 |
IHS | 3 | 38 | 6 | 2 | 0 | 2 | 1 | 0 | 0 | 1 | 0 | 11 | 64 |
NIH | 738 | 57 | 17 | 129 | 24 | 141 | 37 | 11 | 0 | 8 | 2 | 0 | 1,164 |
SAMHSA | 15 | 82 | 0 | 6 | 0 | 2 | 0 | 0 | 0 | 0 | 2 | 0 | 107 |
PHS Total | 12,873 | 512 | 153 | 1,391 | 117 | 6,847 | 183 | 35 | 200 | 28 | 404 | 991 | 23,734 |
HHS Total | 46,818 | 776 | 1,824 | 4,737 | 1,349 | 7,697 | 292 | 133 | 934 | 36 | 414 | 1,573 | 66,583 |
B. (2) Disposition of FOIA Requests – Other
Disposition of FOIA Requests – “Other” Reasons for “Full Denials Based on Reasons Other than Exemptions” from Section V B (1) Chart
Component | Description of “Other” Reasons for Denials from Chart B (1) & Number of Times Those Reasons Were Relied upon | TOTAL |
---|---|---|
OS | N/A | 0 |
ACF | N/A | 0 |
AOA | Incorrectly Routed/ Cancelled | 1 |
CMS | Administratively closed, requester did not respond/express continued interest in the records request Agency contractors denied access under the FOIA | 574 6 |
OIG | Records on OIG Website | 1 |
OPHS | N/A | 0 |
AHRQ | N/A | 0 |
CDC | Administratively closed, requester did not respond/express continued interest in the records request | 309 |
FDA | Records on FDA Website | 671 |
HRSA | N/A | 0 |
IHS | Administratively closed, requester did not respond/express continued interest in the records request | 11 |
NIH | N/A | 0 |
SAMHSA | N/A | 0 |
PHS Total | N/A | 993 |
HHS Total | N/A | 1,573 |
B. (3) Disposition of FOIA Requests - Number of times exemptions applied
Exemption 1: | 0 |
Exemption 2: | 70 |
Exemption 3: | 82 |
Exemption 4: | 470 |
Exemption 5: | 234 |
Exemption 6: | 2,879 |
Exemption 7(A): | 100 |
Exemption 7(B): | 1 |
Exemption 7(C): | 81 |
Exemption 7(D): | 7 |
Exemption 7(E): | 5 |
Exemption 7(F): | 0 |
Exemption 8: | 0 |
Exemption 9: | 0 |
Disposition of FOIA Requests – Number of Times Exemptions Applied
Ex. 1 | Ex. 2 | Ex. 3 | Ex. 4 | Ex. 5 | Ex. 6 | Ex. 7(A) | Ex. 7(B) | Ex. 7(C) | Ex. 7(D) | Ex. 7(E) | Ex. 7(F) | Ex. 8 | Ex. 9 | |
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
OS | 0 | 16 | 2 | 15 | 43 | 61 | 33 | 1 | 40 | 2 | 2 | 0 | 0 | 0 |
ACF | 0 | 1 | 0 | 80 | 19 | 835 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
AOA | 0 | 0 | 0 | 5 | 2 | 5 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
CMS | 0 | 2 | 5 | 11 | 15 | 1,671 | 1 | 0 | 11 | 0 | 0 | 0 | 0 | 0 |
OIG | 0 | 4 | 1 | 4 | 3 | 8 | 8 | 0 | 7 | 0 | 2 | 0 | 0 | 0 |
OPHS | 0 | 3 | 5 | 13 | 13 | 37 | 3 | 0 | 13 | 0 | 0 | 0 | 0 | 0 |
AHRQ | 0 | 0 | 2 | 5 | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
CDC | 0 | 40 | 22 | 111 | 74 | 106 | 6 | 0 | 1 | 1 | 0 | 0 | 0 | 0 |
FDA | 0 | 3 | 41 | 108 | 20 | 28 | 47 | 0 | 4 | 4 | 1 | 0 | 0 | 0 |
HRSA | 0 | 0 | 1 | 5 | 5 | 1 | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
IHS | 0 | 0 | 0 | 21 | 10 | 7 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
NIH | 0 | 1 | 3 | 16 | 24 | 38 | 1 | 0 | 5 | 0 | 0 | 0 | 0 | 0 |
SAMHSA | 0 | 0 | 0 | 76 | 5 | 82 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
PHS Total | 0 | 47 | 74 | 355 | 152 | 299 | 58 | 0 | 23 | 5 | 1 | 0 | 0 | 0 |
HHS Total | 0 | 70 | 82 | 470 | 234 | 2,879 | 100 | 1 | 81 | 7 | 5 | 0 | 0 | 0 |
VI. Administrative Appeals of Initial Determinations of FOI Requests
A. Received, Processed and Pending Administrative Appeals
1. Number of appeals pending as of start of Fiscal Year | 644 |
2. Number of appeals received in Fiscal Year: | 199 |
3. Number of appeals processed in Fiscal Year: | 370 |
4. Number appeals pending as of end of Fiscal Year: | 463 |
Received, Processed and Pending Appeals
Number of Appeals Pending as of Start of Fiscal Year | Number of Appeals Received in Fiscal Year | Number of Appeals Processed in Fiscal Year | Number of Appeals Pending as of End of Fiscal Year | |
---|---|---|---|---|
OS | 250 | 163 | 97 | 316 |
CMS | 384 | 36 | 273 | 147 |
HHS Total | 634 | 199 | 370 | 463 |
B. Disposition of Administrative Appeals – All Processed Appeals: 370
1. Number affirmed on appeal: | 22 |
2. Number partially affirmed and partially reversed/remanded on appeal: | 5 |
3. Number completely reversed/remanded on appeal: | 11 |
4. Number of appeals closed for other reasons: | 332 |
Disposition of Processed Appeals
Number Affirmed on Appeal | Number Partially Affirmed & Partially Reversed/Remanded on Appeal | Number Completely Reversed/Remanded on Appeal | Number of Appeals Closed for Other Reasons | TOTAL | |
---|---|---|---|---|---|
OS | 22 | 4 | 8 | 63 | 97 |
CMS | 0 | 1 | 3 | 269 | 273 |
HHS Total | 22 | 5 | 11 | 332 | 370 |
C. (1) Reasons for denial on Appeal – Number of Times Exemptions applied
Exemption 1: | 0 |
Exemption 2: | 0 |
Exemption 3: | 0 |
Exemption 4: | 2 |
Exemption 5: | 2 |
Exemption 6: | 3 |
Exemption 7(A): | 2 |
Exemption 7(B): | 0 |
Exemption 7(C): | 1 |
Exemption 7(D): | 0 |
Exemption 7(E): | 0 |
Exemption 7(F): | 0 |
Exemption 8: | 0 |
Exemption 9: | 0 |
Ex. 1 | Ex. 2 | Ex. 3 | Ex. 4 | Ex. 5 | Ex. 6 | Ex. 7(A) | Ex. 7(B) | Ex. 7(C) | Ex. 7(D) | Ex. 7(E) | Ex. 7(F) | Ex. 8 | Ex. 9 | |
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
OS | 0 | 0 | 0 | 2 | 2 | 2 | 2 | 0 | 1 | 0 | 0 | 0 | 0 | 0 |
CMS | 0 | 0 | 0 | 0 | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
HHS Total | 0 | 0 | 0 | 2 | 2 | 3 | 2 | 0 | 1 | 0 | 0 | 0 | 0 | 0 |
C. (2) Reasons for denial on Appeal – Reasons other than exemptions
a. No records: | 0 |
b. Referrals: | 25 |
c. Request withdrawn: | 33 |
d. Fee-related reason: | 0 |
e. Records not reasonably described: | 0 |
f. Improper request for other reason: | 0 |
g. Not an agency record: | 0 |
h. Duplicate request: | 1 |
i. Request in litigation: | 0 |
j. Appeal based solely on denial of request for expedited processing: | 0 |
k. Other: | 270 |
No Records | Records Referred at Initial Request Level | Request Withdrawn | Fee-Related Reason | Records Not Reasonably Described | Improper Request For Other Reasons | Not Agency Record | Duplicate Request Or Appeal | Request In Litigation | Appeal Based Solely on Denial of Request For Expedited Processing | Other See Chart Below | |
---|---|---|---|---|---|---|---|---|---|---|---|
OS | 0 | 25 | 0 | 0 | 0 | 0 | 0 | 1 | 0 | 0 | 1 |
CMS | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 269 |
HHS Total | 0 | 25 | 33 | 0 | 0 | 0 | 0 | 1 | 0 | 0 | 270 |
C. (3) Reasons for denial on Appeal – Other:
Administrative closures, records previously released to appellant
Reasons for Denial on Appeal – “Other” Reasons from Section VI, C (2) Chart
1. If you utilized the “Other” column in Section VI, C (2), provide below descriptions of the “other” reasons and the number of times each reason was relied upon. (The numbers in the “Total” column must match the numbers in the “Other” column from Section VI, C (2).)
Description of “Other” Reasons for Denial on Appeal from Chart C (2) & Number of Times Those Reasons Were Relied upon | TOTAL | |
---|---|---|
OS | No Records | 1 |
CMS | Administratively closed, requester did not respond/express continued interest in the records request | 269 |
HHS Total | 270 |
C. (4) Response time for administrative appeals
a. Median number of days: | 812 |
b. Average number of days: | 699 |
c. Lowest Number of days: | 1 |
d. Highest number of days: | 4,152 |
Response Time for Administrative Appeals 1. Provide the median, average, and range in number of days to respond to administrative appeal
Median Number of Days | Average Number of Days | Lowest Number of Days | Highest Number of Days | |
---|---|---|---|---|
OS | 218 | 322 | 1 | 1,060 |
CMS | 1,679 | 1,765 | 38 | 4,152 |
HHS Overall | 812 | 699 | 1 | 4,152 |
C. (5) Ten Oldest Pending Appeals
Ten Oldest Pending Administrative Appeals 1. Provide the dates of receipt of the ten oldest pending administrative appeals, and the number of days pending.
10th | 9th | 8th | 7th | 6th | 5th | 4th | 3rd | 2nd | Oldest Appeal | ||
---|---|---|---|---|---|---|---|---|---|---|---|
OS | Date of Receipt of Ten Oldest Appeals | 8/31/04 | 7/30/04 | 7/1/03 | 5/20/03 | 2/11/03 | 12/3/02 | 10/25/02 | 10/31/01 | 8/15/01 | 4/28/00 |
Number of Days Pending | 773 | 793 | 1,064 | 1,091 | 1,158 | 1,352 | 1,374 | 1,379 | 1,409 | 1,730 | |
CMS | Date of Receipt of Ten Oldest Appeals | 11/22/99 | 11/13/99 | 5/7/99 | 4/14/99 | 5/12/97 | 3/29/96 | 4/6/95 | 2/6/95 | 12/7/94 | 6/23/94 |
Number of Days Pending | 2,231 | 2,238 | 2,368 | 2,384 | 2,868 | 3,150 | 3,398 | 3,426 | 3,481 | 3,596 | |
HHS Overall | Date of Receipt of Ten Oldest Appeals | 11/22/99 | 11/13/99 | 5/7/99 | 4/14/99 | 5/12/97 | 3/29/96 | 4/6/95 | 2/6/95 | 12/7/94 | 6/23/94 |
Number of Days Pending | 2,231 | 2,238 | 2,368 | 2,384 | 2,868 | 3,150 | 3,398 | 3,426 | 3,481 | 3,596 |
VII. FOIA Requests: Response Time for Processed and Pending Requests
A. Processed Requests – Response Time for All Processed Perfected Requests
SIMPLE | COMPLEX | EXPEDITED PROCESSING | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
Median Number of Days | Average Number of Days | Lowest Number of Days | Highest Number of Days | Median Number of Days | Average Number of Days | Lowest Number of Days | Highest Number of Days | Median Number of Days | Average Number of Days | Lowest Number of Days | Highest Number of Days | |
OS1 | 0 | 0 | 0 | 0 | 222 | 259 | 1 | 1,395 | 0 | 0 | 0 | 0 |
ACF | 186 | 96 | 1 | 429 | 193 | 108 | 1 | 403 | 15 | 10 | 3 | 43 |
AOA1 | 0 | 0 | 0 | 0 | 6 | 6 | 2 | 15 | 0 | 0 | 0 | 0 |
CMS | 18 | 25.9 | 1 | 952 | 98.7 | 297.6 | 1 | 3,211.6 | 137 | 239.3 | 1 | 807 |
OIG1 | 0 | 0 | 0 | 0 | 4 | 9.3 | 1 | 82 | 0 | 0 | 0 | 0 |
OPHS1 | 0 | 0 | 0 | 0 | 53 | 98 | 0 | 718 | 0 | 3.5 | 1 | 6 |
AHRQ | 0 | 10 | 1 | 35 | 0 | 15 | 11 | 35 | 0 | 10 | 10 | 10 |
CDC | 2 | 14.2 | 0 | 396 | 17 | 60.35 | 0 | 463 | 6 | 7.88 | 0 | 39 |
FDA | 206 | 285.9 | 1 | 1643 | 481 | 500.8 | 1 | 1,951 | 173 | 309.5 | 2 | 1,108 |
HRSA1 | 0 | 0 | 0 | 0 | 15 | 18 | 1 | 239 | 0 | 0 | 0 | 0 |
IHS | 16 | 20 | 12 | 24 | 44 | 36 | 42 | 66 | 14 | 20 | 3 | 25 |
NIH1 | 0 | 0 | 0 | 0 | 20 | 40 | 1 | 721 | 0 | 0 | 0 | 0 |
SAMHSA1 | 0 | 0 | 0 | 0 | 70 | 75 | 8 | 138 | 0 | 0 | 0 | 0 |
PHS Overall | 20 | 37 | 1 | 1,643 | 53 | 260 | 1 | 1,951 | 14 | 120 | 1 | 1,108 |
HHS Overall | 18 | 60 | 1 | 1,643 | 98 | 300 | 1 | 3,211.6 | 15 | 110 | 1 | 1,108 |
1 Uses single-track log.
B. Processed Requests – Response Time for Perfected Requests in Which Information Was Granted
SIMPLE | COMPLEX | EXPEDITED PROCESSING | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
Median Number of Days | Average Number of Days | Lowest Number of Days | Highest Number of Days | Median Number of Days | Average Number of Days | Lowest Number of Days | Highest Number of Days | Median Number of Days | Average Number of Days | Lowest Number of Days | Highest Number of Days | |
OS1 | 0 | 0 | 0 | 0 | 215 | 225 | 1 | 1,395 | 0 | 0 | 0 | 0 |
ACF1 | 182 | 93 | 1 | 366 | 185 | 103 | 1 | 343 | 12 | 8 | 2 | 36 |
AOA1 | 0 | 0 | 0 | 0 | 6 | 6 | 2 | 15 | 0 | 0 | 0 | 0 |
CMS | 19 | 26.6 | 1 | 378 | 188.3 | 348.6 | 1 | 244.8 | 137.9 | 239.3 | 1 | 807 |
OIG1 | 0 | 0 | 0 | 0 | 6 | 9.3 | 1 | 36 | 0 | 0 | 0 | 0 |
OPHS1 | 0 | 0 | 0 | 0 | 53 | 98 | 0 | 718 | 0 | 0 | 0 | 0 |
AHRQ | 0 | 10 | 1 | 35 | 0 | 15 | 11 | 35 | 0 | 10 | 10 | 10 |
CDC | 11 | 29.16 | 0 | 304 | 37 | 89.1 | 0 | 456 | 39 | 39 | 39 | 39 |
FDA | 208 | 286.1 | 1 | 1,643 | 483 | 503.4 | 1 | 1,951 | 173 | 309.5 | 2 | 1,108 |
HRSA1 | 0 | 0 | 0 | 0 | 15 | 18 | 1 | 239 | 0 | 0 | 0 | 0 |
IHS | 16 | 20 | 12 | 24 | 44 | 36 | 42 | 66 | 14 | 20 | 3 | 28 |
NIH1 | 0 | 0 | 0 | 0 | 20 | 40 | 1 | 721 | 0 | 0 | 0 | 0 |
SAMHSA1 | 0 | 0 | 0 | 0 | 70 | 75 | 8 | 138 | 0 | 0 | 0 | 0 |
PHS Overall | 20 | 40 | 1 | 1,643 | 253 | 270 | 1 | 35 | 81 | 130 | 1 | 1,108 |
HHS Overall | 16 | 60 | 1 | 1,643 | 269 | 289 | 42 | 1,395 | 78 | 120 | 1 | 1,108 |
C. Processed Requests – Response Time in Day Increments
Simple Requests | ||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1–20 Days | 21 – 40 Days | 41 – 60 Days | 61 – 80 Days | 81- 100 Days | 101-120 Days | 121-140 Days | 141-160 Days | 161-180 Days | 181-200 Days | 201-300 Days | 301-400 Days | 401+ Days | TOTAL | |
OS1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
ACF | 0 | 0 | 0 | 81 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 81 |
AOA1 | 14 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 14 |
CMS | 30,484 | 4,428 | 2,449 | 1,125 | 466 | 242 | 126 | 91 | 116 | 57 | 189 | 15 | 16 | 39,804 |
OIG1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
OPHS1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
AHRQ | 42 | 12 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 54 |
CDC | 440 | 12 | 3 | 6 | 4 | 7 | 4 | 2 | 1 | 3 | 5 | 2 | 0 | 489 |
FDA | 106 | 77 | 118 | 65 | 92 | 168 | 151 | 194 | 111 | 223 | 317 | 480 | 5,357 | 7,459 |
HRSA1 | 237 | 52 | 8 | 4 | 1 | 0 | 0 | 0 | 0 | 0 | 1 | 0 | 0 | 303 |
HIS | 20 | 5 | 6 | 6 | 0 | 0 | 3 | 0 | 0 | 2 | 0 | 0 | 0 | 42 |
NIH1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
SAMHSA1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
PHS Overall | 845 | 158 | 135 | 81 | 97 | 175 | 158 | 196 | 112 | 228 | 323 | 482 | 5,357 | 8,347 |
HHS Overall | 31,343 | 4,586 | 2,584 | 1,287 | 563 | 417 | 284 | 287 | 228 | 285 | 512 | 497 | 5,373 | 48,246 |
1 Uses single-track log.
C. Processed Requests – Response Time
Complex Requests | ||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1–20 Days | 21 – 40 Days | 41 – 60 Days | 61 – 80 Days | 81- 100 Days | 101-120 Days | 121-140 Days | 141-160 Days | 161-180 Days | 181-200 Days | 201-300 Days | 301-400 Days | 401+ Days | TOTAL | |
OS | 477 | 48 | 37 | 22 | 10 | 14 | 4 | 3 | 6 | 5 | 33 | 17 | 644 | 1,320 |
ACF | 0 | 0 | 0 | 53 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 53 |
AOA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
CMS | 52 | 199 | 199 | 162 | 122 | 50 | 57 | 39 | 30 | 28 | 119 | 50 | 331 | 1,438 |
OIG | 94 | 13 | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 109 |
OPHS | 89 | 55 | 35 | 24 | 21 | 14 | 11 | 9 | 10 | 10 | 27 | 12 | 11 | 328 |
AHRQ | 3 | 4 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 7 |
CDC | 458 | 121 | 42 | 38 | 23 | 26 | 26 | 17 | 18 | 11 | 49 | 33 | 6 | 868 |
FDA | 106 | 77 | 118 | 65 | 92 | 168 | 151 | 194 | 111 | 223 | 317 | 480 | 5,357 | 7,459 |
HRSA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
IHS | 0 | 0 | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 14 | 17 |
NIH | 583 | 267 | 94 | 63 | 43 | 26 | 22 | 10 | 10 | 14 | 18 | 8 | 6 | 1,163 |
SAMHSA | 49 | 31 | 12 | 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 107 |
PHS Total | 1,288 | 555 | 304 | 205 | 179 | 234 | 210 | 230 | 149 | 258 | 411 | 533 | 5,394 | 9,950 |
HHS Total | 1,911 | 815 | 542 | 442 | 311 | 298 | 271 | 272 | 185 | 291 | 563 | 600 | 6,369 | 12,870 |
C. Processed Requests – Response Time
Requests Granted Expedited Processing | ||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
1–20 Days | 21 – 40 Days | 41 – 60 Days | 61 – 80 Days | 81- 100 Days | 101-120 Days | 121-140 Days | 141-160 Days | 161-180 Days | 181-200 Days | 201-300 Days | 301-400 Days | 401+ Days | TOTAL | |
OS | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
ACF | 7 | 5 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 12 |
AOA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
CMS | 2 | 1 | 1 | 3 | 0 | 0 | 1 | 1 | 1 | 1 | 1 | 0 | 6 | 18 |
OIG | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
OPHS | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
AHRQ | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 2 |
CDC | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
FDA | 3 | 2 | 3 | 0 | 0 | 0 | 2 | 0 | 1 | 2 | 0 | 1 | 8 | 22 |
HRSA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
IHS | 0 | 5 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 5 |
NIH | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
SAMHSA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
PHS Total | 5 | 7 | 3 | 0 | 0 | 0 | 2 | 0 | 1 | 2 | 0 | 1 | 8 | 29 |
HHS Total | 14 | 13 | 4 | 3 | 0 | 0 | 3 | 1 | 2 | 3 | 1 | 1 | 14 | 59 |
D. Pending Requests – All Pending Perfected Requests
Simple | Complex | Expedited Processing | |||||||
---|---|---|---|---|---|---|---|---|---|
Number Pending | Median Number Of Days | Average Number Of Days | Number Pending | Median Number Of Days | Average Number Of Days | Number Pending | Median Number Of Days | Average Number Of Days | |
OS1 | 0 | 0 | 0 | 686 | 104 | 115 | 0 | 0 | 0 |
ACF | 285 | 107 | 260 | 117 | 250 | 278 | 6 | 10 | 24 |
AOA1 | 0 | 0 | 0 | 1 | 2 | 2 | 0 | 0 | 0 |
CMS | 4,662 | 11 | 33.5 | 5,727 | 423.5 | 471 | 88 | 466.6 | 510 |
OIG1 | 0 | 0 | 0 | 15 | 9 | 25.1 | 0 | 0 | 0 |
OPHS1 | 0 | 0 | 0 | 296 | 53 | 98 | 0 | 0 | 0 |
AHRQ1 | 0 | 0 | 0 | 1 | 0 | 10 | 0 | 0 | 0 |
CDC | 30 | 252.5 | 227 | 459 | 126 | 157 | 0 | 0 | 0 |
FDA | 1,472 | 241 | 294.9 | 5,094 | 218 | 276.5 | 2 | 338 | 338 |
HRSA1 | 0 | 0 | 0 | 3 | 44 | 59 | 0 | 0 | 0 |
IHS | 3 | 34 | 41 | 44 | 42 | 61 | 2 | 23 | 34 |
NIH1 | 0 | 0 | 0 | 152 | 36 | 93 | 0 | 0 | 0 |
SAMHSA1 | 0 | 0 | 0 | 51 | 185 | 190 | 0 | 0 | 0 |
PHS Total | 1,505 | 241 | 294 | 6,100 | 190 | 193 | 4 | 338 | 338 |
HHS Total | 6,452 | 210 | 269 | 12,646 | 390 | 409 | 98 | 409 | 427 |
1 Uses single-track log.
E. Pending Requests – Ten Oldest Pending Perfected Requests
10th Oldest Request And Number of Days Pending | 9th | 8th | 7th | 6th | 5th | 4th | 3rd | 2nd | Oldest Request And Number of Days Pending | |
---|---|---|---|---|---|---|---|---|---|---|
OS | 7/31/02 1,296 | 7/24/02 1,301 | 6/5/02 1,338 | 3/20/02 1,393 | 3/8/02 1,403 | 2/14/02 1,419 | 1/22/02 1,436 | 12/5/01 1,466 | 11/5/01 1,486 | 10/3/01 1,504 |
ACF | 4/2/07 120 | 4/2/07 120 | 4/2/07 120 | 4/2/07 120 | 4/2/07 120 | 4/2/07 120 | 12/12/06 194 | 11/30/06 204 | 9/5/06 270 | 8/8/06 290 |
AOA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 9/26/08 2 |
CMS | 9/9/2000 2031 | 7/21/2000 2064 | 7/26/2000 2061 | 6/29/2000 2080 | 9/15/2000 2026 | 4/17/2000 2130 | 2/2/2000 2177 | 5/3/2000 2119 | 1/24/2000 2182 | 6/14/1999 2342 |
OIG | 9/19/08 7 | 9/19/08 7 | 9/17/08 9 | 9/4/08 18 | 9/2/08 20 | 8/28/08 23 | 8/27/08 24 | 8/19/08 30 | 6/13/08 77 | 6/6/08 82 |
OPHS | 10/27/06 503 | 10/25/06 504 | 10/17/06 510 | 10/13/06 513 | 10/10/06 515 | 9/6/06 539 | 6/23/06 593 | 6/9/06 603 | 3/27/06 656 | 3/23/06 659 |
AHRQ | 0 | 0 | 0 | 0 | 0 | 9/23/08 6 | 9/23/08 6 | 9/24/08 5 | 9/24/08 5 | 9/24/08 5 |
CDC | 11/24/06 440 | 11/8/06 450 | 10/24/06 475 | 10/19/06 479 | 10/18/06 478 | 10/4/06 486 | 10/3/06 487 | 10/2/06 488 | 6/12/06 576 | 4/17/06 612 |
FDA | 4/14/03 1,369 | 6/24/03 1,319 | 7/11/03 1,307 | 7/14/03 1,306 | 1/22/04 1,176 | 2/5/04 1,166 | 2/10/04 1,163 | 2/10/04 1,163 | 2/17/04 1,159 | 2/20/04 1,156 |
HRSA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 9/2/08 40 | 8/28/08 44 | 7/16/08 94 |
IHS | 6/7/07 515 | 5/15/07 540 | 5/10/07 545 | 4/10/07 575 | 4/10/07 575 | 3/19/07 595 | 3/29/07 605 | 3/29/07 605 | 11/13/06 695 | 10/04/06 725 |
NIH | 12/20/06 448 | 12/20/06 448 | 12/20/06 448 | 11/27/06 465 | 9/14/06 514 | 6/20/06 574 | 6/15/06 577 | 4/4/06 628 | 4/2/06629 | 8/26/05 777 |
SAMHSA | 12/21/07 240 | 12/12/07 240 | 10/3/07 280 | 9/21/07 295 | 9/13/07 300 | 8/10/07 320 | 6/1/07 360 | 5/29/07 380 | 4/23/07 400 | 3/23/07 420 |
PHS Overall | 4/14/03 1,369 | 6/24/03 1,319 | 7/11/03 1,307 | 7/14/03 1,306 | 1/22/04 1,176 | 2/5/04 1,166 | 2/10/04 1,163 | 2/10/04 1,163 | 2/17/04 1,159 | 2/20/04 1,156 |
HHS Total | 9/9/2000 2031 | 7/21/2000 2064 | 7/26/2000 2061 | 6/29/2000 2080 | 9/15/2000 2026 | 4/17/2000 2130 | 2/2/2000 2177 | 5/3/2000 2119 | 1/24/2000 2182 | 6/14/1999 2342 |
VIII. Requests for Expedited Processing and Requests for Fee Waiver
A. Requests for Expedited Processing
Number Granted | Number Denied | Median Number of Days to Adjudicate | Average Number of Days to Adjudicate | Number Adjudicated Within Ten Calendar Days | |
---|---|---|---|---|---|
OS | 0 | 7 | 19 | 20 | 1 |
ACF | 14 | 4 | 16 | 24 | 3 |
AOA | 0 | 0 | 0 | 0 | 0 |
CMS | 19 | 0 | 1 | 9.37 | 14 |
OIG | 0 | 5 | 6 | 5.4 | 5 |
OPHS | 0 | 1 | 6 | 3.5 | 2 |
AHRQ | 2 | 0 | 1 | 1 | 2 |
CDC | 1 | 45 | 6 | 7.88 | 35 |
FDA | 8 | 94 | 4 | 32 | 20 |
HRSA | 0 | 0 | 0 | 0 | 0 |
IHS | 4 | 0 | 10 | 14 | 5 |
NIH | 0 | 1 | 2 | 2 | 1 |
SAMHSA | 0 | 0 | 0 | 0 | 0 |
PHS Total | 15 | 199 | 5 | 16 | 58 |
HHS Total | 48 | 215 | 8 | 14 | 81 |
B. Requests for Fee Waiver
Number Granted | Number Denied | Median Number of Days to Adjudicate | Average Number of Days to Adjudicate | |
---|---|---|---|---|
OS | 0 | 0 | 0 | 0 |
ACF | 3 | 4 | 15 | 24 |
AOA | 0 | 0 | 0 | 0 |
CMS | 0 | 0 | 0 | 0 |
OIG | 1 | 8 | 9 | 7.7 |
OPHS | 0 | 0 | 0 | 0 |
AHRQ | 0 | 0 | 0 | 0 |
CDC | 54 | 1 | 330 | 229.5 |
FDA | 29 | 6 | 8 | 16.7 |
HRSA | 0 | 0 | 0 | 0 |
IHS | 2 | 0 | 10 | 20 |
NIH | 0 | 3 | 41 | 35 |
SAMHSA | 0 | 0 | 0 | 0 |
PHS Total | 85 | 10 | 152 | 150 |
HHS Total | 89 | 22 | 140 | 139 |
IX. FOIA Personnel and Costs
A. Personnel: Total 257.32
B. Costs: Total $27,175,478.20
Personnel | Costs | |||||
---|---|---|---|---|---|---|
Number of “Full-Time FOIA Employees” | Number of “Equivalent Full-Time FOIA Employees” | Total Number of Full-Time FOIA Staff “ | Processing Costs | Litigation-Related Costs | Total Costs | |
OS | 6 | 0 | 6 | 458,389 | 324,012 | 782,401 |
ACF | 2 | 0 | 2 | 10,412.70 | 0 | 10, 412.70 |
AOA | 0 | .04 | .04 | 2,576 | 0 | 2,576 |
CMS | 62 | 18 | 80 | 2,635,278 | 116,000 | 2,751,278 |
OIG | 3 | 1 | 4 | 70,750 | 0 | 70,750 |
OPHS | 2 | 1.9 | 3.9 | 515,846 | 0 | 515,846 |
AHRQ | 1 | 0 | 1 | 49,778.50 | 0 | 49,778.50 |
CDC | 7 | 2 | 9 | 515,717 | 0 | 515,717 |
FDA | 72 | 36.34 | 108.34 | 18,724,236 | 492,223 | 19,216,459 |
HRSA | 2 | .5 | 2.5 | 49,400 | 0 | $49,400 |
IHS | 2 | 6.75 | 8.75 | 301,000 | 0 | 301,000 |
NIH | 13 | 17.79 | 30.79 | 3,745,304 | 29,633 | 3,774,937 |
SAMHSA | 1 | 0 | 1 | 96,791 | 0 | 96,791 |
PHS Total | 100 | 65.28 | 165.28 | 23,998,072.50 | 521,856 | 24,519,928.50 |
HHS Total | 173 | 84.32 | 257.32 | 27,175,478.20 | 961,868 | 28,137,346.20 |
X. Fees Collected for Processing Requests
Total: $967,877.60
Fees Collected
Total Amount of Fees Collected | Percentage of Total Costs | |
---|---|---|
OS | 12,884.80 | 2% |
ACF | 640.80 | 17% |
AOA | 0 | 0% |
CMS | 404,497.06 | 15% |
OIG | 1,898.00 | 3% |
OPHS | 2,716.15 | 1% |
AHRQ | 585.50 | 0% |
CDC | 22,559.96 | 4% |
FDA | 434,492.00 | 2% |
HRSA | 5,068.71 | 1% |
IHS | 890.00 | 0% |
NIH | 80,666.00 | 2% |
SAMHSA | 978.62 | 9% |
PHS Total | 547,956.94 | 2% |
HHS Total | 967,877.60 | 3% |
XI. FOIA Regulations
See the FOIA regulation at: http://www.hhs.gov/foia/45cfr5.html.
XII. Backlogs, Consultations and Comparisons
A. Backlogs of FOIA Requests and Administrative Appeals
Requests | 19,362 |
Appeals | 463 |
Number of Backlogged Requests as of End of Fiscal Year | Number of Backlogged Appeals as of End of Fiscal Year | |
---|---|---|
OS | 686 | 316 |
ACF | 556 | 0 |
AOA | 1 | 0 |
CMS | 10,477 | 147 |
OIG | 3 | 0 |
OPHS | 258 | 0 |
AHRQ | 5 | 0 |
CDC | 586 | 0 |
FDA | 6,568 | 0 |
HRSA | 28 | 0 |
IHS | 49 | 0 |
NIH | 101 | 0 |
SAMHSA | 43 | 0 |
PHS Total | 7,638 | 0 |
HHS Total | 19,361 | 463 |
B. Consultations on FOIA Requests – Received, Processed, and Pending Consultations
Received and Pending at Start of Fiscal Year: 1
Received During Fiscal Year: 19
Received and Processed: 20
Received and Pending: 0
Number of Consultations Received from Other Agencies that Were Pending at Your Agency as of Start of the Fiscal Year | Number of Consultations Received from Other Agencies During the Fiscal Year | Number of Consultations Received from Other Agencies that Were Processed by Your Agency During the Fiscal Year | Number of Consultations Received from Other Agencies that Were Pending at Your Agency as of End of the Fiscal Year | |
---|---|---|---|---|
OS | 1 | 0 | 1 | 0 |
ACF | 0 | 4 | 4 | 0 |
AOA | 0 | 0 | 0 | 0 |
CMS | 0 | 0 | 0 | 0 |
OIG | 0 | 2 | 2 | 0 |
OPHS | 0 | 0 | 0 | 0 |
AHRQ | 0 | 0 | 0 | 0 |
CDC | 0 | 0 | 0 | 0 |
FDA | 0 | 10 | 10 | 0 |
HRSA | 0 | 0 | 0 | 0 |
IHS | 0 | 0 | 0 | 0 |
NIH | 0 | 3 | 3 | 0 |
SAMHSA | 0 | 0 | 0 | 0 |
PHS Total | 0 | 13 | 13 | 0 |
HHS Total | 1 | 19 | 20 | 0 |
C. Consultations on FOIA Requests – Ten Oldest Consultations Received from Other Agencies and Pending at Your Agency
Total: 0
10th Oldest Request And Number of Days Pending | 9th | 8th | 7th | 6th | 5th | 4th | 3rd | 2nd | Oldest Request And Number of Days Pending | |
---|---|---|---|---|---|---|---|---|---|---|
OS | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
ACF | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
OAO | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
CMS | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
OIG | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
OPHS | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
AHRQ | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
CDC | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
FDA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
HRSA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
IHS | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
NIH | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
SAMHSA | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
PHS Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
HHS Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
D. Comparison of Numbers of Requests from Previous and Current Annual Report – Requests Received, Processed, and Backlogged
Received from Last Year’s Report: 55,014
Received from Current Year’s Report: 58,299
Processed from Last Year’s Report: 55,708
Processed from Current Year’s Report: 66,583
Number of Requests Received | Number of Requests Processed | |||
---|---|---|---|---|
Number Received During Fiscal Year from Last Year’s Annual Report | Number Received During Fiscal Year from Current Annual Report | Number Processed During Fiscal Year from Last Year’s Annual Report | Number Processed During Fiscal Year from Current Annual Report | |
OS | 957 | 882 | 724 | 1,320 |
ACF | 389 | 328 | 295 | 146 |
AOA | 23 | 15 | 25 | 14 |
CMS | 37,587 | 43,792 | 36,822 | 41,260 |
OIG | 0 | 124 | 0 | 109 |
OPHS | 465 | 465 | 441 | 328 |
AHRQ | 57 | 61 | 55 | 63 |
CDC | 1,730 | 1,539 | 1,571 | 1,357 |
FDA | 12,320 | 9,432 | 14,190 | 20,348 |
HRSA | 205 | 305 | 204 | 303 |
IHS | 0 | 77 | 0 | 64 |
NIH | 1,180 | 1,146 | 1,252 | 1,164 |
SAMHSA | 101 | 133 | 129 | 107 |
PHS Total | 16,058 | 13,158 | 17,842 | 23,734 |
HHS Total | 55,014 | 58,299 | 55,708 | 66,583 |
E. Comparison of Numbers of Administrative Appeals from Previous and Current Annual Report – Appeals Received, Processed, and Backlogged
Received from Last Year’s Report: 254
Received from Current Year’s Report: 199
Processed from Last Year’s Report: 141
Processed from Current Year’s Report: 370
Number of Appeals Received | Number of Appeals Processed | |||
---|---|---|---|---|
Number Received During Fiscal Year from Last Year’s Annual Report | Number Received During Fiscal Year from Current Annual Report | Number Processed During Fiscal Year from Last Year’s Annual Report | Number Processed During Fiscal Year from Current Annual Report | |
OS | 210 | 163 | 121 | 97 |
CMS | 44 | 36 | 20 | 273 |
HHS Total | 254 | 199 | 141 | 370 |
Last updated: 04/15/2009