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Systems of Records Notices (SORNs)

The Department’s system of records notices are available below:

  • OS Office of the Secretary
  • ACF Administration for Children and Families
  • AHRQ Agency for Healthcare Research and Quality
  • CDC Centers for Disease Control and Prevention
  • CMS Centers for Medicare and Medicaid Services
  • FDA Food and Drug Administration
  • HRSA Health Resources and Services Administration
  • IHS Indian Health Service
  • NIH National Institutes of Health
  • OGC Office of the General Counsel
  • PSC Program Support Center
  • SAMSHA Substance Abuse and Mental Health Services Administration
  • Government-wide SORNs

HHS Office of the Secretary
System of Records Notices (SORNs)

Notice #System Name
09-90-0001Telephone Directory/Locator System
09-90-0002Investigatory Material Compiled for Secuirty and Suitability Purposes
09-90-0003Criminal Investigative Files of the Inspector General
09-90-0005Safety Management Information System (HHS Accident, Injury, and Illness Reporting System)
09-90-0006Applicants for Employment Records
09-90-0007Complaints & Inquiries Records -- Miscellaneous
09-90-0008Conflict of Interest Records
09-90-0009Discrimination Complaints Records
09-90-0010Employee Assistance Program (EAP) Records

(Note: This SORN covers HHS EAP records and EAP records of other agencies that contract with HHS for EAP services.)

09-90-0011Employee Appraisal Program Records
09-90-0012Executive Development Records
09-90-0013Federal Employees Occupational Health Program Records
09-90-0014Grievances Filed Under Part 771 of 5 CFR
09-90-0015Grievance Records Filed Under Procedures Established by Labor-Management Negotiations
09-90-0016HHS Motor Vehicle Operator Records
09-90-0017 (changed to 09-40-0006 & 09-40-0010)Pay, Leave, & Attendance Records
09-90-0017 (changed to 09-40-0006 & 09-40-0010)Applicants for Employment Records
09-90-0018Personnel Records in Operating Offices
09-90-0019Special Employment Program Records
09-90-0020Suitability for Employment Records
09-90-0021Training Management Information System
09-90-0022Volunteer EEO Support Personnel Records
09-90-0023Departmental Parking Control Policy & Records System
09-90-0024Financial Transactions of HHS Accounting & Finance Offices (Renamed per 7/1/2005 FR), Unified Financial Management System (UFMS)
09-90-0025Central Registry of Individuals Doing Business with HHS
09-90-0027Congressional Correspondence Unit
09-90-0028Biographies and Photographs of HHS Officials
09-90-0036Employee Suggestion Program Records
09-90-0037Secretariat's Correspondence Control System
09-90-0038Secretary's Official Files
09-90-0039National Disaster Claims Processing System
09-90-0040National Disaster Medical System (NDMS) Patient Treatment and Tracking, HHS/OS/ASPR/OPEO.
09-90-0041Consumer Mailing List
09-90-0046Consumer Complaint Correspondence System
09-90-0048Medicare Appeals Council Records
09-90-0049Departmental Appeals Board Case and Appeal Records
09-90-0050 (replaced by 09-90-0052)Case Information Management System (Replaced by 09-90-0052 per 9/3/2002 FR)
09-90-0051 (replaced by 09-90-0052)Complaint Files and Log (Replaced by 09-90-0052 per 9/3/2002 FR)
09-90-0052Program Information Management System (PIMS) (Replaced 09-90-0050 & 09-90-0051 per 9/3/2002 FR)
09-90-0058Freedom of Information Case File & Correspondence Control Index
09-90-0059Federal Advisory Committee Membership Files
09-90-0062Administrative Claims
09-90-0064Litigation Files, Administrative Complaints and Adverse Personnel Actions
09-90-0066OGC Attorney Applicant Files
09-90-0067Invention Reports Submitted to the Department of Health & Human Services by its Employees, Grantees and Fellowship Recipients & Contractors
09-90-0068Federal Private Relief Legislation
09-90-0069Unfair Labor Practice Records
09-90-0072Congressional Grants Notification Unit
09-90-0074Federal Parent Locator System & Federal Tax Offset System (FPLS) || Name Variation: Federal Parent Locator & Federal Tax Refund/Administrative Offset System || RENAMED on 3/8/1999: Location & Collection System (LCS)
09-90-0075MBTA Prepaid Pass Program Participants
09-90-0076Administrative Files
09-90-0077Litigation Files, Administrative Complaints, and Personnel Actions
09-90-0080The Secretary's Advisory Committee Candidate Files
09-90-0083JOBS Evaluation Data System
09-90-0088National Long-Term Care Channeling Demonstration (System deleted per 3/17/1999 FR)
09-90-0095Management Information System Efficiency Reporter (MISER)
09-90-0100Civil & Administrative Investigative Files of the Inspector General
09-90-0101Health Care Program Violations
09-90-0103Healthcare Integrity and Protection Data Bank (HIPDB)
09-90-0150Research & Demonstration Data System
09-90-0151Temporary Assistance for Needy Families (TANF) Data System
09-90-0160Medical Reserve Corps Unit Information
09-90-0161Minority Health Information Services
09-90-0200 (formerly 09-30-0050)Child Care Subsidy Program Records
09-90-0250Early Retirement Reinsurance Program (ERRP)
09-90-0275Pre-Existing Condition Insurance Plan (PCIP)
09-90-0411HHS Consolidated Acquisition Solution (HCAS)
09-90-0777Facility and Resource Access Control Records
09-90-1000Consolidated Data Repository
(12/29/11 revision: 76 FR 81950)
09-90-1101Optional Form 55 Cards Issuance Log
09-90-1200Workplace Violence Prevention Team (WVPT) Records
09-90-9999Automated Litigation Tracking System
09-90-1201ONC Health IT Dashboard
Note: Systems are Department-wide with Office of the Secretary policy guidance but with local operational control.