Drawback Claim Filing Notes:

ELEMENT	DEF	POS	M?	DEFINITION
Action Code	1AN	(01,01)	M	Add('A') or delete ('D')
Claim Header	2AN	(02,03)	M	Claim header indicator. Must be 'CH'
Claim Number	11AN	(04,14)	M	Consists of filer code/entry number(including check- digit)in FFFNNNNNNNN format.
Claim Type	2AN	(15,16)	M	Entry type '41', '42', '43', '44', '45', or '46'
Claim Port	4AN	(17,20)	M	DDPP where claim filed: (0401 Boston), (1001 NY), (3901 Chicago), (5201 Miami),(2002 New Orleans),(5301 Houston), (2704 LA),(2809 San Fran)
Est Claim Dte	6AN	(21,26)	M	Valid date in YYMMDD format
Claimant ID	12AN	(27,38)	M	EIN, SS, or CBP- assigned number of actual claimant. This is the party to whom check will be issued.
Dbk Team	3AN	(39,41)	M	Must be one of the following: 1DA(Boston), 2DB(NY), 3DR(Chicago), 4LA(Miami), 5LB(New Orleans), 6D0(Houston), 7D0(Long Beach), 7D7(San Fran)
Bond Type	1N	(42,42)	M	Must be '0'(no bond req'd) '8'(continuous bond) '9'(single entry bond)
NAFTA CLAIM	1AN	(43,43)	M	Must by 'Y' or 'N'. Denotes whether or not this is a NAFTA claim. If 'Y' on or after 1-1-96 and claim type = '41'or '44', NAFTA Country import entry info req'd. If 'Y' and claim type '42', NAFTA Country import entry info is conditional on type of unused drawback.
Gov Claim Ind	1AN	(44,44)	M	Must be 'Y' or 'N'. Indicates GOVT claim made.
Accel. Claim	1AN	(45,45)	M	Must be 'Y' or 'N'. Indicates Indicator whether claim is made for accelerated drawback. If 'Y', bond type cannot = '0' unless gov't claim indicator = 'Y'.
Exp Summary Indicator	1AN	(46,46)	M	Must be 'Y' or 'N'. Indicator Indicates whether exporter summary procedure being claimed. If 'Y', bond type cannot = '0' unless govt claim indicator = 'Y'.
Waiver of Notice Indicator	1AN	(47,47)	M	Must be 'Y' or 'N'. Prior Notice Indicator Indicates whether waiver of prior notice is claimed. If 'Y', bond type cannot = '0' and entry type cannot = '41' or '44'.
Inspect Ind	1AN	(48,48)	M	Must be 'Y' or 'N'. Indicates pre-claim inspection requested.
Surety Code	3N	(49,51)	C	If bond type = '8' or '9', surety code req'd.
Agent/Broker	12AN	(52,63)	O	4811 Reference number for agent/broker if check is to be sent "in care of".
Brkr Ref Nbr	9X	(64,72)	O	Free form ref. field for convenience of broker/filer.
Contract Nbr	10AN	(73,82)	C	Valid dbk contract in NN-NNNNN-NNN format. This would be the FIRST contract number if there are multiples. Additional numbers would go on contract trailer. Note that contract nbrs have dashes in the 3rd and 9th positions. In sending these, DO NOT use the dashes. Format as NNNNNNNNNN. THE CONTRACT NBR IN THE 'CH' RECORD IS NOW MANDATORY FOR CLAIM TYPES '41' AND '44'.
Description	35AN	(83,117)	O	Brief description of exported product against which drawback is claimed.
License Port	4N	(118,121)	O	For BROKERS, a valid DDPP within the region where drawback claim is filed where filer is permitted. Must be permitted in at least 1 location within region.
Earliest Export Date	8N	(122,129)	O	(FOR FUTURE USE) Date of earliest export cited on claim. Use CCYYMMDD (CC=CENTURY. Current = 19.) (eg-19950426)
PETROLEUM CLAIM INDICATOR	1AN	(130,130)	C	MUST BE 'Y' IF CLAIM IS A 1313(p) PETROLEUM CLAIM. IF NOT, MUST ENTER 'N'.
NAFTA DBK COUNTRY	2AN	(131,132)	C	MUST BE A VALID NAFTA COUNTRY COUNTRY ISO CODE. AT THIS TIME, ONLY 'CA' AND 'MX' MAY BE USED. MUST BE USED IF A NAFTA DRAWBACK CLAIM, THE NAFTA CLAIM = 'Y', AND NAFTA IMPORT ENTRIES REPORTED IN 'CI'RECORD. CLAIMS FOR MULTIPLE COUNTRIES CANNOT BE MIXED (eg - Cannot mix 'CA' and 'MX' on a single claim).

1. Diskette program MODIFIED to add a two A/N character ISO COUNTRY CODE for a NAFTA DRAWBACK COUNTRY to be used on NAFTA drawback claims. The field must be filled with a valid ISO country code if the NAFTA CLAIM indicator in position 43 of the diskette header record = 'Y'. At this time, only 'CA" and 'MX' may be used. This change has been made in preparation for the 1-1-2001 NAFTA implementation with Mexico.

Import Tariff Trailor Data - (Optional Record) up to 2000 occurrences possible for a given claim. There can be a maximum of 9,999 tariff numbers reported at a maximum of 5 to a record.

This will be a conditional record. At least one 'TN' record will be required if any import entry given in any 'IT' record for the claim has an entry date = or greater than 4-6-98. This record is used to capture import tariff numbers as required under the MOD act. The 'TN' record may be repeated a maximum of 2000 times, with a total of 9,999 tariffs reported. Note: tariffs cannot be duplicated within a record or within the claim.

ELEMENT	DEF	POS	M?	DEFINITION
Import Tariff Nbr trailer Indicator	2AN	(01,02)	M	Import Tariff number indicator. Must be 'TN'
Trailer Nbr	4N	(03,06)	M	Must be the trailer record number for the given tariff trailer. Count must be > 0. Example, if this is the third import tariff trailer designation, count would show 0003. The NEXT import tariff trailer would be 0004, etc.
1st Tariff Nbr	10AN	(07,16)	M	Must be a valid old TSUSA or HSA number. For old TSUSA numbers, input may be a 5 or 7 digit level. For HSA numbers, input may be at 6, 8 or 10 digit level. No other levels allowed.
Add'l Tariff Nbr	10AN	(17,26)	O	Must be a valid old TSUSA or HSA number. For old TSUSA numbers, input may be a 5 or 7 digit level. For HSA numbers, input may be at 6, 8 or 10 digit level. No other levels allowed.
Add'l Tariff Nbr	10AN	(27,36)	O	Must be a valid old TSUSA or HSA number. For old TSUSA numbers, input may be a 5 or 7 digit level. For HSA numbers, input may be at 6, 8 or 10 digit level. No other levels allowed.
Add'l Tariff Nbr	10AN	(37,46)	O	Must be a valid old TSUSA or HSA number. For old TSUSA numbers, input may be a 5 or 7 digit level. For HSA numbers, input may be at 6, 8 or 10 digit level. No other levels are allowed.
Add'l Tariff Nbr	10AN;	(47,56)	O	Must be a valid old TSUSA or HSA number. For old TSUSA numbers, input may be a 5 or 7 digit level. For HSA numbers, input may be at 6, 8 or 10 digit level. No other levels allowed.

1. Tariffs may be input at the 5 or 7 digit level for old TSUS numbers, or may be at the 6, 8, or 10 digit level for HSA numbers. If 6 or 8 digits used, space fill remainder of number. If the PETROLEUM CLAIM INDICATOR in the diskette header record = 'Y', HSA tariff numbers must be shown at the 8 or 10 digit level.

   Schedule B NBR Trailer Data - (Optional Record) Up to 2000 occurrences possible for a given claim. There can be a maximum of 9.999 schedule B numbers reported at a maximum of 5 to a record.

   This record is mandatory for any exports on or after 4-6-99. This record is used to capture schedule B numbers as required under the MOD act. The 'SN' record may be repeated a maximum of 2000 times, with a total of 9,999 schedule B NBRS reported. Note: schedule B NBRS cannot be duplicated within a record or within the claim.

1. Input for the Schedule B numbers may be at the 6, 8, or 10 digit level. If entered at 6 or 8 digit level, space fill remainder of number.

Import Trailer Data - (Conditional Record) Up to 9,999 Occurrences Possible For A Given Claim

ELEMENT	DEF	POS	M?	DEFINITION
Import Trailer	2AN	(01,02)	M	Import trailer indicator. Must be 'IT'.
Trailer Nbr	4N	(03,06)	M	Must be the trailer record number for the given import designation. Count must be > 0. Example, if this is the 3rd import trailer designation, count would show 0003. The NEXT import trailer record would be 0004, etc.
Import Entry	1AN	(07,17)	M	Vaild entry number. Must be either in FFFNNNNNNNN or FYNNNNNNN (new or old) entry number format.
Entry Port	4N	(18,21)	M	DDPP of import entry.
Entry Date	6N	(22,27)	M	Date of entry in YYMMDD format.
CM/CD Ind	1AN	(28,28)	M	Indicator to advise that import entry is either a direct designation (IND will = 'E'), has been designated on a CD (IND will = 'D'), or has been designated on a CM (IND will = 'M').
Claim Duty	12N	(19,30)	C	Monetary amount of DUTY claimed against this CM in 9(10)v9(2) format (implied decimal). If zero, enter ZEROES. Amount will be NET 99% of the claimable amount.
Claim Tax	12N	(31,42)	C	Monetary amount of TAX claimed against this import entry in 9(10)v9(2) format(implied decimal). If zero, enter ZEROES. Amount will be 100 % of the claimable amount.

Certificate of Manufacture Trailer - (Conditional Record) Up To 9,999 Occurrences Possible For A Given Claim

ELEMENT	DEF	POS	M?	DEFINITION
CM Trailer	2AN	(01,02)	M	Certificate of Manufacture trailer indicator. Must be 'CM'.
Trailer Nbr	4N	(03,06)	M	Must be the trailer record number for the given CM designation. Count must be > 0. Example, if this is the 3rd CM trailer designation, count would show 0003. The NEXT CM trailer record would be 0004, etc.
CM Number	8AN	(07,14)	M	Must be valid CM number in AANNNNNN format. First 2 characters must = "CM"
CM Port	4N	(15,18)	M	DDPP where CM filed.
Claim Duty	12N	(19,30)	C	Monetary amount of DUTY claimed against this CM in 9(10)v9(2) format (implied decimal). If zero, enter ZEROES. Amount will be NET 99% of the claimable amount.
Claim Tax	12N	(31,42)	C	Monetary amount of TAX claimed against this import entry in 9(10)v9(2) format(implied decimal). If zero, enter ZEROES. Amount will be 100 % of the claimable amount.
Description	35AN	(43,77)	O	Brief description of the manufactured product against which drawback is claimed.
Quantity	12N	(78,89)	O	Quantity of claimed product.
Unit Measure	3AN	(90,92)	O	Valid UM for exported product. May be 2 positions followed by space (eg - 'lb ') or 3 positions (eg - BBL')

Export Trailer Record - (Optional Record) Up to 9,999 occurrences possible on a given claim. This record is not to be programmed or used at this time!!!

If this record has been programmed, we recommend that it not be included on submitted diskettes, as it is not used at this time.

ELEMENT	DEF	POS	M?	DEFINITION
Export Trailer	2AN	(01,02)	M	Export trailer indicator. Must be 'ET'.
Trailer Nbr	4N	(03,06)	M	Must be the trailer record number for the given export designation. Count must be > 0. Example, if this is the 3rd export trailer designation, count would show 0003. The NEXT export trailer record would be 0004, etc.
MOT Ind	2AN	(07,08)	M	MOT code for the export.
Export/ Destruction Indicator	1AN	(09,09)	M	'D' = destroyed/USCS Indicator supervision. 'W' = USCS supervision waived. 'E' = exported
Export/ Destruction Date	6N	(10,15)	M	Export/destruction date in YYMMDD format.
Exporter	32AN	(16,47)	M	Name of exporter/ or party responsible for destruction.
Destination	2AN	(48,49)	C	Destination for exported item. This is the ISO country code to which mdse is shipped, IF it is NOT destroyed.
B/L, AWB	12AN	(50,61)	C	Bill of lading or AWB number if MOT = '10', '11', '20', '21','40', or '41'.
Carrier Code	4AN	(62,65)	C	Either 4 character SCAC code or the 2 character air carrier code.
Vessel Name	20AN	(66,85)	C	If SCAC code is used, provide vessel name.
Schedule B	10AN	(86,95)	O	Schedule B or HTS number
Description	35AN	(96,130)	O	Brief description of the manufactured product against which drawback is claimed.
Quantity product	12AN	(131,142)	O	Quantity of claimed
Unit Measure	3AN	(143,145)	O	Valid UM for exported product.

NAFTA Country Import Entry Trailer Data - Conditional - Record to be supplied if NAFTA CLAIM on Claim Header = 'Y'. Up to 99,999 records possible.

ELEMENT	DEF	POS	M?	DEFINITION
NAFTA Country Import Entry Trailer	2AN	(01,02)	M	Claim header indicator. Must be 'CI'.
Trailer Nbr	5N	(03,07)	M	Must be the trailer record number for the given NAFTA Country import entry. Count must be >0. Example, if this is the 3rd NAFTA Country import trailer, count would show 00003. The NEXT NAFTA Country import trailer record would be 00004, etc.
NAFTA Country Import Entry Number	14AN	(08,21)	M	NAFTA Country Import Entry number to be supplied on U.S. drawback claims for mdse exported to a NAFTA Country. Applies to claim types '41' and '44' and MAY apply to type '42'. IF NAFTA COUNTRY = 'CA', IMPORT ENTRY MUST BE 14 NUMERICS. OTHERWISE, 14 ALPHA-NUMERIC CHARACTERS.
NAFTA Country Entry Date	6N	(22,27)	M	NAFTA Country entry date. For Canada, this has been defined as the Canadian ACCOUNTING DATE.
NAFTA Country Tariff Nbr	10N	(28,37)	M	NAFTA Country tariff number for the exported items going into the NAFTA Country on this NAFTA Country Import Entry.
NAFTA Country Duty Rate	12N	(38,49)	M	A rate of duty for above Tariff expressed as a numeric in 9(4)v9(8) implied decimal format
NAFTA Country Import Duty	12N	(50,61)	M	Import duty paid on the above NAFTA Country tariff number in the applicable foreign currency in 9(10)v9(2)implied decimal format. If ZERO, enter zeroes.
U.S Dollar Equivalent of NAFTA Country Duty	12N	(62,73)	C	U.S. dollar equivalent of above foreign currency duty figure in 9(10)v9(2) implied decimal format. The U.S. dollar equivalent will be calculated using the Federal Reserve exchange rate for the NAFTA Country published and used by CBP for the above NAFTA Country import date. If ZERO, enter zeroes.

1. The diskette program has been modified to accommodate NAFTA claims with Mexico for 1-1-2001. All data fields have been renamed to indicate generic "NAFTA COUNTRY" rather than specifically "Canada" and are to be used for NAFTA claims from either CANADA or MEXICO.

   IMPORTANT: NAFTA claims CANNOT be MIXED on one claim. That is, you cannot make a single drawback claim covering exports to BOTH Canada AND Mexico. You must make SEPARATE claims for CANADA exports and MEXICO exports. If the "NAFTA DBK COUNTRY" in positions 131-132 of the diskette header = 'CA', the program will assume that all import information in the 'CI' record(s) is for Canada. Likewise, if the NAFTA DBK COUNTRY" = 'MX, the program will assume that all import information in the 'CI' record(s) is for Mexico.

2. The diskette program has been modified with respect to the edit format for the "NAFTA COUNTRY IMPORT ENTRY NUMBER". If the "NAFTA DBK COUNTRY" in positions 131-132 of the diskette header record = 'CA', the "NAFTA COUNTRY IMPORT ENTRY NUMBER" MUST = 14 NUMERIC characters. If the country = 'MX', the "NAFTA COUNTRY IMPORT ENTRY NUMBER" may be ALPHA-NUMERIC in format.
3. The diskette program has been modified to change the definition of the NAFTA Country tariff number in positions 28-37 of the 'CI' record. If the NAFTA Country Code in positions 131-132 of the 'CH' record = 'CA', the NAFTA Country tariff number in the 'CI' record must be reported at the full 10 digit level. If the 'CH' NAFTA Country Code = 'MX', the NAFTA Country tariff number in the 'CI' record will be reported at the level reported on the Mexico Pedimento. If < 10 digits, fill to 10 positions with trailing zeroes.

CLAIM TRAILER DATA

ELEMENT	DEF	POS	M?	DEFINITION
Claim Trailer	2AN	(01,02)	M	Claim header indicator. Must be 'CT'.
Claim Number	11AN	(03,13)	M	Consists of filer code/entry number(including check-digit)in FFFNNNNNNNN format.
Claim Duty	14AN	(14,25)	C	Monetary amount of DUTY claimed in 9(10)v9(2) format(implied decimal). If zero, enter ZEROES. This amount will be = to the total claimed duty amounts from all associated import and CM trailers, and will be NET 99% of the claimable amount.
Claim Tax	12N	(26,37)	C	Monetary amount of TAX claimed in 9(10)v9(2) format(implied decimal). If zero, enter ZEROES. This amount will be = to the total claimed tax amounts from all associated import and CM trailers, and will be 100% of the claimable amount.
Import Trailer Counter	4N	(38,41)	C	Total COUNT of all IMPORT ENTRIES associated with claim. Count MUST match total number of import trailer records associated with claim.
CM Trailer Counter	4N	(42,45)	C	Total COUNT of all CM's associated with claim. Count MUST match total number of CM trailer records associated with claim.
Export Trailer Counter	4N	(46,49)	C	Total COUNT of all exports associated with claim. Count MUST match total number of export trailer records associated with claim.
Contract Trailer Counter	2N	(50,51)	C	Total COUNT of all contracts associated with claim.
NAFTA Country Import Entry Counter	5N	(52,56)	C	Total COUNT of all NAFTA Country Import Entry trailers.
Total NAFTA Country Import Duty	12N	(57,68)	C	Canadian duty paid on the above NAFTA Country tariff number in the applicable foreign currency in 9(10)v9(2)implied decimal format. If zero, enter ZEROES.
U.S Dollar Equivalent of total NAFTA Country	12N	(69,80)	C	U.S. dollar equivalent of above NAFTA Country duty figure in 9(10)v9(2) implied decimal format. If zero, enter ZEROES.
Import Tariff Trailer Counter	4N	(81,84)	C	Total count of all 'TN' import tariff trailer records associated with the claim (maximum of 2000).
Schedule B Trailer Counter	4N	(85,88)	C	Total count of all 'SN' Schedule B trailer records associated with the claim(maximum of 2000).

1. The diskette program has been modified to accommodate NAFTA claims with Mexico for 1-1-2001. All data fields have been renamed to indicate generic "NAFTA COUNTRY" rather than specifically "Canada" and are to be used for NAFTA claims from either CANADA or MEXICO.

   IMPORTANT: NAFTA claims CANNOT be MIXED on one claim. That is, you cannot make a single drawback claim covering exports to BOTH Canada AND Mexico. You must make SEPARATE claims for CANADA exports and MEXICO exports. If the "NAFTA DBK COUNTRY" in positions 131-132 of the diskette header = 'CA', the program will assume that all import information in the 'CI' record(s) is for Canada. Likewise, if the NAFTA DBK COUNTRY" = 'MX, the program will assume that all import information in the 'CI' record(s) is for Mexico.

1. Diskettes must be in IBM HD 1.44 megabyte format.
2. The file name of a file containing claims must be CLxxxyy.TXT where xxx is the drawback filer code and yy is a number from 01 to 99. The numbers do not have to be consecutive (e.g., 01, 03, 04 is okay) and do not have to start at 01 for each diskette. There cannot be duplicate names on the same diskette and it is a good idea to avoid duplicate file names within one set of claim diskettes.
3. A file can be compressed using ZIP format up to version 2.0. The file name structure for zipped files will be Clxxxyy.ZIP where xxx is the filer code and yy is the sequential number. There can be a CLABC01.TXT and a CLABC01.ZIP.
4. A file can contain only one claim and must contain a complete claim. Do not submit claims that span more than one file or one disk. Break up large claims to fit within one unzipped file on one disk. Multiple files can be placed on the same disk, provided each file is a separate claim and that each file has a unique file name.
5. Characters contained on the diskette must be formatted using the ASCII standard. Lines must end in carriage return / line feed. End of file marks are not required and are probably best left off. These are the defaults for all known packages that produce 'flat' text files.
6. Processing results for claims will be formatted using the same standards used for submitting claims. File names will be in the format RExxxyy.TXT where xxx is the filer code and yy is a sequential number from 01 to 99 indicating multiple results files on a diskette or set of diskettes.
7. Results files will contain complete claims but the files may be numbered differently than the set of files used to submit the claims. For example, the results of processing CLABC01.TXT, CLABC03.TXT, and CLABC04.TXT may be contained in one file (REABC01.TXT), or any number of files. The results may even be on different diskettes.
8. Results will be written to the same set of diskettes as the user supplied for submission of the claims. The CL files will be deleted first. It is probably a good idea for brokers to send one or two extra diskettes in case the results exceed the space occupied by the submitted claims.
9. It is recommended, but not required, that brokers consider dedicating two sets of diskettes for submitting claims. This will allow the broker to use one set of diskettes for new claims while waiting for CBP to return the other set with results.
10. The 'TN' import tariff records are mandatory if any import entries given have an entry date of 4-6-98 or greater. Otherwise, they are optional.
11. The SN' Schedule B number records are legally mandatory as of 4-6-1999.

Format Example (Note that the header record wraps around in this example because of page formatting. On the diskette, make sure there is no end of field marker after the BKR REF NBR field. The total length of the header is 132 bytes.