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General Records Schedules

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Is the GRS lacking an item you think should be there? Is something there that shouldn't be? Are you having difficuly interpreting an item? Please tell us! Send to GRS_Team@nara.gov.

Hot Off the Press

• "The New GRS: A Plan for Restructuring and Updating the General Records Schedules", released September 2012, contains details about the five-year plan to replace current schedules with new ones.
• Focus groups helped us develop the direction for restructuring. View the presentation slides.
• Why five years? We already anticipated that question. Here's our answer.
• FAQs on using GRS 20 to schedule electronic records have just been released.

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Download the entire GRS--text, indexes, and transmittal memos in PDF or Word.

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Introduction to the General Records Schedules

Schedule 1. Civilian Personnel Records

Schedule 2. Payrolling and Pay Administration Records

Schedule 3. Procurement, Supply, and Grant Records

Schedule 4. Property Disposal Records

Schedule 5. Budget Preparation, Presentation, and Apportionment Records

Schedule 6. Accountable Officers' Accounts Records

Schedule 7. Expenditure Accounting Records

Schedule 8. Stores, Plant, and Cost Accounting Records

Schedule 9. Travel and Transportation Records

Schedule 10. Motor Vehicle Maintenance and Operations Records

Schedule 11. Space and Maintenance Records

Schedule 12. Communications Records

Schedule 13. Printing, Binding, Duplication, and Distribution Records

Schedule 14. Information Services Records

Schedule 15. Housing Records

Schedule 16. Administrative Management Records

Schedule 17. Cartographic, Aerial Photographic, Architectural, and Engineering Records

Schedule 18. Security and Protective Services Records

Schedule 19. RESERVED

Schedule 20. Electronic Records

FAQs on Using Schedule 20

Schedule 21. Audiovisual Records

Schedule 22. Inspector General Records (WITHDRAWN)

Schedule 23. Records Common to Most Offices Within Agencies

Schedule 24. Information Technology Operations and Management Records

Schedule 25. Ethics Program Records

Schedule 26. Temporary Commissions, Boards, Councils and Committees

Schedule 27. Records of the Chief Information Officer

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Indexes:

• Standard Forms
  
  
• Optional Forms
  
  
• Subjects [PDF]

Transmittals:

• Abstract of GRS Transmittals 8-21   [HTML version]   [PDF version] [Word version]
  
  
• Transmittal No. 22 - (GRS 24 and Authority Citations), April 19, 2010