GPO Contract Terms
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Defect | Classification |
Card dimensions not as specified | Critical |
Card stock not as specified | Critical |
Information not as specified | Critical |
Location of information not as specified | Critical |
Aperture position not as specified | Critical |
Aperture dimensions not as specified | Critical |
Color stripe missing | Critical |
Physical damage to a master aperture card | Critical |
Corner cut missing or improperly located | Critical |
Corner cut measurement not as specified | Critical |
Buildup area thickness greater than 0.01 mm | Critical |
Microfilm carrier is on wrong side of card | Critical |
Corners of card not as specified | Major |
Color of card not as specified | Major |
Color stripe not as specified | Major |
Document image orientation not as specified | Major |
Physical damage to a duplicate aperture card | Major |
Character Fidelity [Back to Table of Contents]
Definitions
Individual alpha and numeric characters, special characters or symbols that are capable of being read or deciphered.
Sources
None.
Instruments
Microform reader.
Procedure
Defect Classification Table for Character Fidelity
Defect | Classification |
Character defects in frames, not present in the supplied material, that equal or exceed the reject criteria of MIL-STD-105 or exceed the AQL times the number of frames on the microform | Major |
More than 5 character defects in the heading area that were not present in the supplied material | Major |
Cut Mark [Back to Table of Contents]
Definitions
A square optical mark, located on the bottom edge of a microfiche at the lower left (reference) corner. Added to film at the time of exposure to permit the automatic cutting of processed roll film into microfiche. Not applicable to distribution copies.
Sources
ANSI/AIIM MS5.
Instruments
Optical comparator with a scale graduated in increments of 0.1 mm or 0.005 inch.
Procedure
Defect Classification Table for Cut Mark
Defect | Classification |
Position of cut mark less than 30.3 mm (1.19 inch) | Major |
Position of cut mark greater than 30.7 mm (1.21 inch) | Major |
Density [Back to Table of Contents]
Definitions
Density. The light-absorbing or light-reflecting quality characterstics of a photographic image usually expressed as the logarithm of the opacity.
Background Density. The opacity of the noninformation area of a microform.
Minimum Density (Dmin). The lowest transmission or projection density obtainable in a processed film, base-plus-fog.
Base-Plus-Fog. The transmission density of a film which has not been exposed but which has been developed and fixed.
Sources
ANSI/AIIM MS1, MS23, and MS43; ANSI PH2.18 and ANSI PH2.19.
Instruments
Transmission densitometer.
Procedure
NOTE 1. | Density of silver-gelatin and diazo microfiche will be measured on a densitometer with a 1 mm aperture and a visual filter. |
NOTE 2. | Density of vesicular microfiche will be measured on a densitometer using the F/4.5 projection glass with a 1 mm aperture and a visual filter. |
NOTE 3. | All densities must be measured from an area large enough to completely fill the aperture of the densitometer. |
Defect Classification Table for Density
Negative Silver-Gelatin Camera Masters Produced from Source Documents |
|
---|---|
Defect | Classification |
Background density less than 0.95 or greater than 1.25 | Major |
Dmin greater than 0.10 | Major |
Second Generation, Negative Silver-Gelatin Direct-Duplicate Intermediate Microforms Produced from First Generation, Negative Silver-Gelatin or Supplied Microforms |
|
Defect | Classification |
Background density less than 1.10 or greater than 1.70 | Major |
Dmin less than 0.10 or greater than 0.20 | Major | Third Generation, Negative Silver-Gelatin Direct-Duplicate Intermediate Microforms Produced from Second Generation, Negative Silver-Gelatin or Supplied Microforms |
Defect | Classification |
Background density less than 1.15 or greater than 1.55 | Major |
Dmin less than 0.10 or greater than 0.20 | Major |
Positive Silver-Gelatin Second Generation, Positive Silver-Gelatin Print Intermediate Microforms Produced from First Generation, Negative Silver-Gelatin or Supplied Microforms |
Defect | Classification |
Line density less than 1.20 or greater than 1.50 | Major |
Dmin less than 0.10 or greater than 0.20 | Major | Third Generation, Negative Silver-Gelatin Print Intermediate Microforms Produced from Second Generation, Positive Silver-Gelatin or Supplied Microforms |
Defect | Classification |
Line density less than 1.10 or greater than 1.40 | Major |
Dmin less than 0.10 or greater than 0.20 | Major | Diazo Diazo Duplicate Microforms, Second Generation or Higher, Negative (Background)/Positive (Line) produced from a silver microform Defect Classification |
Background/line density less than 1.30 | Major |
Dmin greater than 0.10 maximum | Major |
Vesicular Vesicular Duplicate Microforms, Second Generation or Higher, Negative (Background)/Positive (Line) produced from a silver microform Defect Classification |
Background/line density less than 1.60 | Major |
Dmin less than 0.10 or greater than 0.20 | Major | These density values are for Computer Output Microfilm (COM) Negative Silver-Gelatin First Generation, Negative Silver-Gelatin Camera Masters |
Defect | Classification |
Background density less than 1.50 | Major |
Dmin greater than 0.20 plus base | Major | Second Generation, Negative Silver-Gelatin Direct-Duplicate Intermediate Microforms |
Defect | Classification |
Background density less than 1.50 | Major |
Dmin less than 0.14 or greater than 0.18 | Major |
Second Generation, Negative Silver-Gelatin Print Intermediate Microforms |
Defect | Classification |
Background density less than 1.50 | Major |
Dmin greater than 0.10 | Major |
Positive Silver-Gelatin First Generation, Positive Silver-Gelatin Camera Masters |
Defect | Classification |
Dmin greater than 0.10 plus base | Major | First Generation, Positive Thermally Processed Silver Camera Masters Defect Classification |
Dmin greater than 0.40 plus baseDmin less than 0.10 or greater than 0.20 | Major | Second Generation, Positive Silver-Gelatin Direct-Duplicate Intermediate Microforms Defect Classification |
Dmin less than 0.14 or greater than 0.18 | Major | Second Generation, Positive Silver-Gelatin Print Intermediate Microforms |
Defect | Classification |
Dmin greater than 0.10 | Major | Diazo Second Generation or Higher, Negative (Background)/Positive (Line) produced from a silver microform |
Defect | Classification |
Background/line density less than 1.30 | Major |
Dmin greater than 0.15 plus base | Major | Vesicular Second Generation or Higher, Negative (Background)/Positive (Line) produced from a silver microform Defect Classification |
Background/line density less than 1.80 | Major |
Dmin greater than 0.15 plus base | Major |
Film Color [Back to Table of Contents]
Definitions
The spectral response resulting from the reflection and transmission of light.
Sources
None.
Instruments
None.
Procedure
Defect Classification Table For Film Color
Defect | Classification |
Film color not as specified | Critical |
Film Stability [Back to Table of Contents]
Definitions
A measure of the ability of photographic film images to resist change in density under specified storage conditions.
LE-10 Film. A photographic film that is suitable for the preservation of records for a minimum of 10 years when stored under medium term storage conditions.
LE-100 Film. A photographic film that is suitable for the preservation of records for a minimum of 100 years when stored under extended term storage conditions.
Sources
ANSI/ASC PH 4.8, PH1.43, ANSI IT9.1 and ANSI IT9.5.
Instruments
Reference the standards listed under Sources.
Procedure
Defect Classification Table for Film Stability
Defect | Classification |
Noncompliance for specified LE rating | Critical |
NOTE 1. | This attribute applies only to LE-10 and LE-100 storage copies-not user distribution copies. |
NOTE 2. | Reference ANSI PH1.43 storage requirements for medium term (LE-10 film) and extended term (LE-100 or greater film). |
NOTE 3. | Medium term film is now LE-10 film and extended term film is now LE-100 film. |
NOTE 4. | Archival and long term storage are now defined as extended term storage. |
NOTE 5. | Thiosulfate ion concentrations must not be greater than 0.014 grams per square meter. |
Flatness [Back to Table of Contents]
Definitions
Microfiche or microfilm that maintains a continuous horizontal surface.
Sources
ANSI/ASC PH1.29.
Instruments
Procedure
Defect Classification Table for Flatness
Defect | Classification |
Microfiche curl greater than 6.35 mm (0.25 inch) | Major |
Microfilm curl for 16 mm greater than 1.00 mm (0.04 inch) | Major |
Microfilm curl for 35 mm greater than 2.10 mm (0.08 inch) | Major |
Format [Back to Table of Contents]
Definitions
The number of rows of images, columns or apertures of a microform.
Sources
ANSI/AIIM MS5, MS14, and ANSI Z39.32.
Instruments
None.
Procedure
Defect Classification Table for Format
Defect | Classification |
Format not as specified | Critical |
Grid Alignment [Back to Table of Contents]
Definitions
The placement of a grid in relation to the edges of a microfiche.
Sources
ANSI/AIIM MS5.
Instruments
Optical comparator with a scale graduated in increments of 0.1 mm or 0.005 inch.
Procedure
Defect Classification Table for Grid Alignment
Defect | Classification | Grid skewness greater than 1.0 mm | Major |
Grid skewness greater than 1.0 mm deviation from supplied microfiche | Major |
Grid Placement [Back to Table of Contents]
Definitions
The placement of frames on a microform in conformance with AIIM or user defined formats.
Sources
ANSI/AIIM MS5.
Instruments
Procedure
Defect Classification Table for Grid Alignment
Defect | Classification |
Any microimages outside the grid lines | Major |
Heading Area Backing [Back to Table of Contents]
Definitions
A colored stripe applied to the heading area and the degree to which it covers the heading area. The difference between the thickness of the heading area and the grid area.
Sources
ANSI/AIIM MS5.
Instruments
A gauge with a 0.0025 mm or 0.0001 inch measuring capability.
Procedure
Defect | Classification |
Color not as specified | Major |
Information in the heading area not completely covered by the heading backing | Major |
Heading area backing infringes on grid area with no loss of information | Major |
Heading area backing thickness greater than 0.01 mm (0.0004 inch) | Major |
Heading area backing infringes on grid area with loss of information | Critical |
NOTE 1. | The original should not have a backing. |
NOTE 2. | Silvers may occasionally have a 1mm stripe at the top edge to facilitate filing when specified in a contract. |
Image Mark [Back to Table of Contents]
Definitions
An optical mark, usually rectangular, within the recording area and located in the image mark channel, below and/or above the image area on a roll of microfilm. Used in image mark retrieval systems for automatically counting or locating image frames.
NOTE.--Formerly known as a document mark or blip mark.
Sources
ANSI/AIIM MS8.
Instruments
Microform reader with an automatic retrieval function.
Procedure
Defect Classification Table for Image Mark
Defect | Classification |
Failure to automatically retrieve any film frame | Critical |
Image Placement [Back to Table of Contents]
Definitions
Placement of images on a microform.
Sources
ANSI/AIIM MS-5.
Instruments
Microform reader.
Procedure
Defect Classification Table for Image Placement
Defect | Classification |
Any nonspecified image placement | Critical |
Image Squareness [Back to Table of Contents]
Definitions
Image squareness is either parallel or perpendicular to the top edge or bottom edge of the microform.
Sources
ANSI/AIIM MS5.
Instruments
Procedure
Defect Classification Table for Image Squareness
Defect | Classification< |
The number of frames that have a skew angle greater than 10 degrees that equal or exceed the reject criteria of MIL-STD-105 or exceed the AQL times the number of frames on the microfiche | Major |
Information [Back to Table of Contents]
Definitions
A specified item such as, but not limited to, characters, special characters, symbols, words, or images in the header or image areas.
Sources
None.
Instruments
Microform reader.
Procedure
Defect Classification Table for Information
Defect | Classification |
Wrong or nonspecified information | Critical |
Loss of information | Critical |
NOTE 1. | Information may include, but is not limited to: specified items, characters, special characters, symbols, words, or images in the information areas. |
Jacket [Back to Table of Contents]
Definitions
A flat transparent plastic carrier with various sizes of single or multiple film channels made to hold single or multiple microfilm images. The channels are designed to permit insertion of processed photographic strips of cut roll microfilm.
Sources
AIIM TR-11 and ANSI/AIIM MS11.
Instruments
Procedure
Defect Classification Table for Jacket
Defect | Classification |
Jacket size not as specified | Critical |
Format not as specified | Critical |
Number of channels not as specified | Critical |
Channel width not as specified | Critical |
Insertion openings not as specified | Critical |
Locating holes not as specified | Critical |
Parallelism not as specified | Critical |
Squareness not as specified | Critical |
Identification cut not as specified | Critical |
Notch or notches not as specified | Critical |
Color stripe missing | Critical |
Any physical damage to a master jacket | Critical |
Any physical damage to a duplicate jacket | Major |
Color stripe not as specified | Major |
Leader and Trailer Length [Back to Table of Contents]
Definitions
Leader. A length of film at the beginning of a microfilm roll used for protection and for threading into equipment such as cameras, processors, and readers.
Trailer. A length of film following the last frame on a roll of microfilm.
SourcesInstruments
Ruler with a scale graduated in increments of 0.1 mm or 0.005 inch.
Procedure
Defect Classification Table for Leader and Trailer Length
Defect | Classification |
Deviates from specified leader or trailer length by minus 20 percent | Major |
NOTE 1. | Unless otherwise specified the minimum leader/trailer length for 35 mm film is 500 mm (19.7 inch) and for 16 mm film it is 700 mm (27.6 inch). |
Length and Width [Back to Table of Contents]
Definitions
Length. The direction of the film parallel to its forward movement in the film manufacturing equipment.
Width. The direction of the film at right angles to the forward movement in the film manufacturing equipment.
Sources
ANSI PH1.51 and ANSI/AIIM MS14.
Instruments
Optical comparator with a scale graduated in increments of 0.1 mm or 0.005 inch.
Procedure
Microfiche Length
Defect | Classification |
Less than 147.25 mm (5.797 inch) | Major |
Greater than 148.00 mm (5.827 inch) | Major |
Microfiche Width
Defect | Classification |
Less than 104.25 mm (4.104 inch) | Critical |
Greater than 105.00 mm (4.134 inch) | Critical |
Roll Microfilm, 16 mm Width
Defect | Classification |
Less than 15.92 mm (0.627 inch) | Critical |
Greater than 15.98 mm (0.629 inch) | Critical |
Roll Microfilm, 35 mm Width
Defect | Classification |
Less than 34.95 mm (1.376 inch) | Critical |
Greater than 35.00 mm (1.378 inch) | Critical |
Margins [Back to Table of Contents]
Definitions
Microfiche. The space between the left side and bottom and the equivalent edges of the grid area. See Figure 1.
Roll Microfilm. The area between the edge of the information area and the edge of the roll microfilm. See Figure 2.
Sources
ANSI/AIIM MS5, MS8, and MS14.
Instruments
Procedure
Microfiche
Roll Microfilm
Microfiche Produced From Furnished Microfiche
Defect Classification Table for Margins
Microfiche | |
---|---|
Defect | Classification |
Less than 3.5 mm (0.138 inch) | Major |
Greater than 4.5 mm (0.177 inch) | Major |
Deviations greater than 0.5 mm from the margins of furnished microfiche | Major | Roll Microfilm, 16 mm, Unperforated |
Defect | Classification |
"A" dimension less than 0.510 mm (0.020 inch) | Major | "B" dimension less than 0.510 mm (0.020 inch) | Major |
"C" dimension greater than 14.900 mm (0.587 inch) | Major | Roll Microfilm, 16 mm, Perforated-One Edge* * For film perforated on one edge, dimension "A" applies to the perforated edge. |
Defect | Classification |
"A" dimension less than 2.790 mm (0.110 inch) | Major |
"B" dimension less than 0.510 mm (0.020 inch) | Major |
"C" dimension greater than 12.620 mm (0.497 inch) | Major | Roll Microfilm, 16 mm, Perforated-Two Edges |
Defect | Classification |
"A" dimension less than 2.790 mm (0.110 inch) | Major |
"B" dimension less than 2.790 mm (0.110 inch) | Major |
"C" dimension greater than 10.340 mm (0.407 inch) | Major | Roll Microfilm, 35 mm, Unperforated |
Defect | Classification |
"A" dimension less than 0.970 mm (0.038 inch) | Major |
"B" dimension less than 0.970 mm (0.038 inch) | Major |
"C" dimension greater than 33.020 mm (1.300 inch) | Major | Roll Microfilm, 35 mm, Perforated-Two Edges |
Defect | Classification |
"A" dimension less than 5.480 mm (0.216 inch) | Major |
"B" dimension less than 5.480 mm (0.216 inch<) | Major |
"C" dimension greater than 24.000 mm (0.944 inch) | Major |
Microfiche Set [Back to Table of Contents]
Definition
A specific collection of microfiche satisfying contractual requirements.
Sources
None.
Instruments
None.
Procedure
Defect Classification Table for Microfiche Set
Defect | Classification |
Improper collation | Major |
Set contains one or more additional or duplicate microfiche | Major |
Set missing one or more microfiche | Critical |
Microform Usability [Back to Table of Contents]
Definitions
A microform capable of being used for its intended purpose.
Sources
ANSI/AIIM MS23 and MS43.
Instruments
Microform reader.
Procedure
Defect Classification Table for Microform Usability
Defect | Classification |
Any photographic defect to a nonsilver microform in the information areas | Major |
Any photographic defect to a silver master microform | Critical |
Any physical damage to a microform | Critical |
Microform or blowback unreadable | Critical |
NOTE 1. | If physical or photographic defects on a microform obliterate information, GPO will refer to the Quality Attribute for Information. |
Packaging [Back to Table of Contents]
Definitions
The materials and methods used for protection and identification of microforms during handling, filing, display, shipment and storage. The materials must contain no adhesive or chemical that might produce a degenerative effect upon the film or enclosure-envelopes, cartridges, packages, etc. They must also be free from particulate matter and have a pH value of no less than 7.0.
Sources
ANSI IT9.2
Instruments
None.
Procedure
Defect Classification Table for Packaging
Defect | Classification |
Noncompliance with contractual requirements | Critical |
Reduction Ratio [Back to Table of Contents]
Definitions
The quotient of a linear dimension of an object and the corresponding linear dimension of the image of the same object expressed, for example, as 1:24 or 1:48.
Sources
ANSI/AIIM MS23.
Instruments
Optical comparator with a scale graduated in increments of 0.1 mm or 0.005 inch.
Procedure
Defect Classification Table for Reduction Ratio
Defect | Classification | |
For 1:24. | Values less than 1:24 or greater than 1:25 | Major |
For 1:42. | Values less than 1:42 or greater than 1:44 | Major |
For 1:48. | Values less than 1:48 or greater than 1:50 | Major |
For other reduction ratios less than the reduction ratio specified or greater than 1.04 times the specified reduction ratio | Major |
NOTE 1. | If the contract permits, small source documents could be filmed at a reduction less than specified to fill the frame. |
Resolving Power [Back to Table of Contents]
Definitions
Numeric expression of the ability of an optical or photographic system to distinguish or separate two entities spaced closely together. In micrographics, it is the product of the number of the pattern resolved in the ISO Test Chart No. 2 multiplied by the reduction and is expressed in line pairs per millimeter.
Test Chart. Consists of an arrangement of test patterns of increasing spatial frequency expressed in line pairs per millimeter containing patterns numbered from 1.0 to 18.
Test Pattern. Made up of two sets of five parallel line rectangular groups that are perpendicular to each other.
Resolved Pattern. A pattern is resolved when the two groups of lines constituting this pattern can be visually distinguished in both directions.
Sources
ANSI/AIIM MS1, MS17, MS23 and MS28; and ANSI/ISO 3334.
Instruments
Microscope with a magnification between 0.5 and 1.0 times the anticipated resolving power of the system expressed in line pairs per millimeter.
Procedure
Example.--A contract specified the 6.3 pattern to be resolvable for the first generation microform. The test target is composed of five ISO Test Charts No. 2. The center test chart resolved the 5.0 pattern while the other four test charts resolved the 6.3 pattern. The 5.0 pattern is used in determining the defect classification.
Defect Classification Table for Reduction Ratio
Defect | Classification |
A deviation of more than one test pattern below that of the specified pattern to be resolved | Major |
For one generation from the supplied master microform a deviation of more than one test pattern below the master's resolved pattern | Major |
For two generations from the supplied master microform a deviation of more than two test patterns below the master's resolved pattern | Major |
For three generations from the supplied master microform a deviation of more than three test patterns below the master's resolved pattern | Major |
NOTE 1. | The form slide, as described in MS1 and MS28, does not give any indication of the resolution of the character generator for alphanumeric COM. However, it does help in obtaining information concerning overall photographic system quality such as the optical system of the COM recorder, duplicator, or processor. |
NOTE 2. | Graphic COM is addressed in ANSI/AIIM MS39. |
Safety Film [Back to Table of Contents]
Definitions
Film that meets flammability specifications defined by ANSI standards.
Sources
ANSI/ASC PH1.25 and ANSI IT9.1.
Instruments
Reference the standards listed under Sources.
Procedure
Defect Classification Table for Safety Film
Defect | Classification |
Noncompliance with referenced standards | Critical |
Splicing [Back to Table of Contents]
Definitions
The joining of two ends of film into a continuous piece.
Sources
ANSI/AIIM MS18.
Instruments
Procedure
Defect Classification Table for Splicing
Defect | Classification |
Number of splices greater than specified | Major |
Gap width greater than 1.0 mm (0.040 inch) | Major |
Edge alignment greater than 0.05 mm (0.002 inch) | Major |
Angular misalignment greater than 1 degree | Major |
Splice thickness buildup greater than 0.15 mm (0.006 inch) | Major |
NOTE 1. | Ultrasonic splicing is recommended for polyester base film with an LE-100 rating or greater. |
Thickness [Back to Table of Contents]
Definitions
The distance between the planes formed by the front and back surfaces of a microform.
Sources
ANSI/AIIM MS5 and ANSI PH1.51.
Instruments
A thickness gauge with a 0.0025 mm (0.0001 inch) measuring capability.
Procedure
Defect Classification Table for Thickness
Defect | Classification |
Thickness less than specified or 0.025 mm (0.001 inch) greater than specified | Major |
NOTE 1. | The thickness of all microfiche shall be 0.10 mm to 0.23 mm (0.004 inch to 0.009 inch) for polyester base films. |
Figure 1.--Margins for Microfiche [Back to Table of Contents]
Note: The Corner Cut and Notch represent even generations.
All dimensions are given in
Figure 2.--Margins for Roll Microfilm [Back to Table of Contents]
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