Field 583 (Actions Note) in the MARC 21 Format for Bibliographic Data was defined for recording information about processing and actions taken on bibliographic material, usually material under archival control. The following lists of standard terminology were prepared by the Preservation of Library Materials Section of the Resources and Technical Services, Division of the American Library Association. These lists have been in use since being issued in 1988. Although not currently part of the MARC 21 format documentation, the terms in these lists are recommended, especially for cataloging conforming to the Anglo-American Cataloguing Rules, 2nd edition, 1988 revision.
The standard terminology should be used in field 583 to record preservation activities relating to an item. More than one term may be used in a string within each subfield.
583 ##$aCondition reviewed$c19860710$lBrittle paper, Binding intact, Marginalia.
A separate occurrence of field 583 is used for each action taken, however, existing occurrences of field 583 may be deleted from a record for actions that have been completed according to local preference. Information considered worth retaining in the record may be moved to subfield $x (Nonpublic note) or subfield $z (Public note).
Subfield $a refers to any action taken with respect an item. For preservation activities, this subfield contains a description of the action. Refer to the MARC 21 description for an example of this subfield.
| Condition reviewed | Used with subfield $l (Status) |
| Conserved | Used with subfield $i (Method of action) or subfield $l (Status) |
| Interim treatment | Used with subfield $i (Method of action) |
| Mass deacidified | Used with subfield $i (Method of action) or subfield $l (Status) |
| Rebound | Used with subfield $i (Method of action) or subfield $l (Status) |
| Reformatted | Used with subfield $i (Method of action) or subfield $l (Status) |
| Rehoused | Used with subfield $i (Method of action) or subfield $l (Status) |
| Repaired | Used with subfield $i (Method of action) or subfield $l (Status) |
| Replaced | Used with subfield $i (Method of action) or subfield $l (Status) |
| Will conserve | Used with subfield $c (Time of action) and subfield $d (Action interval) |
| Will commercially bind | Used with subfield $c (Time of action) and subfield $d (Action interval) |
| will mass deacidify | Used with subfield $c (Time of action) and subfield $d (Action interval) |
| Will reformat | Used with subfield $c (Time of action) and subfield $d (Action interval) |
| Will repair | Used with subfield $c (Time of action) and subfield $d (Action interval) |
| Will replace | Used with subfield $c (Time of action) and subfield $d (Action interval) |
Subfield $l contains the condition or state of the described materials, sometimes but not always resulting from an action. For preservation activities, this subfield contains information about the condition of the item when the action is Condition reviewed. This subfield may also contain information about the status of the item that caused preservation to be rejected (i.e., action is Preservation rejected) or information about the disposition of the original item. Refer to the MARC 21 description for an example of this subfield.
| Acidic paper | Insect damage | Rebound |
| Alkaline paper | Leaf attachment not intact | Recased in original case |
| Binding not intact | Leaf attachment intact | Spine missing |
| Binding intact | Marginalia | Spine damaged |
| Brittle paper | Mold damage | Tape damage |
| Cover board(s) missing | Original binding intact | Text mutilated |
| Cover faded | Original retained | Text obscured |
| Cover damaged | Pages blocked | Text stained |
| Cover stained | Pages missing | Underlining |
| Endcap damaged | Plates missing | Warped binding |
| Foxing | Previous text repairs | Water damage |
| Hinges loose | Previous cover repairs | Worm holes |
| Hinges torn | Rebacked |
Subfield $i refers to the means or technique by which an action was performed (e.g., by mail, in person, by phone for reference services, or scrap, incinerate, shred for disposition).
| Adhesive | Used with subfield $a term Rebound |
| Box | Used with subfield $a term Rehoused |
| Cover | Used with subfield $a term Repaired |
| Deacidified-nonaqueous | Used with subfield $a term Conserved |
| Deacidified-aqueous | Used with subfield $a term Conserved |
| Dry-cleaned | Used with subfield $a term Conserved |
| Encapsulation | Used with subfield $a term Rehoused |
| Envelope | Used with subfield $a term Rehoused |
| Folder | Used with subfield $a term Rehoused |
| Leaf attachment | Used with subfield $a term Repaired |
| Liquid | Used with subfield $a term Mass deacidified |
| Microfiche | Used with subfield $a term Reformatted |
| Microfilm | Used with subfield $a term Reformatted |
| Microform | Used with subfield $a term Repaired |
| Optical disk | Used with subfield $a term Reformatted |
| Oversewn | Used with subfield $a term Rebound |
| Pages | Used with subfield $a term Repaired |
| Paper copy from microform | Used with subfield $a term Reformatted |
| Paper copy | Used with subfield $a term Replaced |
| Photocopy | Used with subfield $a term Reformatted |
| Resized | Used with subfield $a term Conserved |
| Restored | Used with subfield $a term Conserved |
| Signatures retained | Used with subfield $a term Rebound |
| Trimmed | Used with subfield $a term Rebound |
| Untrimmed | Used with subfield $a term Rebound |
| Vapor | Used with subfield $a term Mass deacidified |
| Washed | Used with subfield $a term Conserved |
| Wrapper | Used with subfield $a term Rehoused |
Depending on local preference and need, additional treatment information, such as the specific deacidification or resizing agent, or the retention of fragments from the original binding, are placed in subfield $x (Nonpublic note) or in subfield $z (Public note).
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