United States Department of Veterans Affairs

41VA411

Veterans and Dependents National Cemetery Gravesite Reservation Records-VA

System location:
Veterans Administration Central Office and the National Cemetery where reservation is made. Address locations are listed in VA Appendix 1 at the end of this document.

Categories of individuals covered by the system:
Veterans and their dependents.

Categories of records in the system:
Military service data, name and address of individual; data on gravesite reservation.

Authority for maintenance of the system:
Pub. L. 93-43 dated June 18, 1973 ``National Cemeteries Act of 1973''.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

  1. A record from this system of records may be disclosed as a ``routine use'' to a foreign government allied with the U.S. during war, or a Federal, State or local agency maintaining civil, criminal or other pertinent information or military service data, if necessary to obtain information relevant to an agency decision concerning eligibility for burial or a reservation in a National Cemetery or the issuance of a Government headstone to mark a grave.
  2. A record from this system of records may be disclosed to a Federal agency in response to its request in connection with the granting of a benefit to a veteran (including active duty personnel) or a dependent by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.
  3. In the event that a system of records maintained by this agency to carry out its functions indicates a violation or potenial violation of law, whether civil, criminal or regulatory in nature, and whether arising by general staute or particular program statute, or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto.
  4. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.
  5. Disclosure may be made to NARA (National Archives and Records Administration) GSA (General Services Administration) in records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:
Paper documents and magnetic tape.

Retrievability:
Alphabetically by name and reservation survey date.

Safeguards:
Released only to the person concerned or the next-of- kin upon receipt of proper.

Retention and disposal:
Paper records are destroyed after interment; automated record is erased after reservation is used or cancelled.

System manager(s) and address:
Director (41), National Cemetery System, Veterans Administration Central Office, Washington, DC 20420.

Notification procedure:
Same as System Manager.

Record access procedures:
Same as System Manager.

Contesting record procedures:
(See System Manager above.)

Record source categories:
Reservee involved and official military records.


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