Manage Your Grant

Ryan White CAREWare

What is CAREWare?

CAREWare is free, scalable software for managing and monitoring HIV clinical and supportive care and will quickly produce a completed Ryan White HIV/AIDS Services Report (RSR). Read the CAREWare End user License Agreement.

Download Software:

CAREWare Software - Build 705 (EXE - 15 MB)^{Updated on 1/17/13}
Build 705 is the recommended version of CAREWare to run your 2012 RSR. It includes new RSR data validation and completeness reports to help you clean your database before you upload to the HRSA EHB. In addition, this build also contains the overhauled Annual Review screen that allows for collection of longitudinal data on these fields.

Full Setup files for new users:

Setup File for Windows 32 bit OS (EXE - 112 MB)^{Updated on 2/07/13}
FOR NEW USERS
Setup File for Windows 64 bit OS (EXE - 132 MB)^{Updated on 2/07/13}
FOR NEW USERS

Windows Support: How to tell if your system is 32 or 64 bit

System Requirements:

Microsoft .NET Framework Ver. 2.0

Service Pack 2

Supporting Documents

QuickStart Manuals ^{ALL NEW!}

Quick Start #1: Downloading and Installing (PDF - 2MB)
Quick Start #2: Setting up Contracts and Services (PDF - 539KB)
Quick Start #3: Entering Clients and their Service and Clinical Data (PDF - 839KB)
Quick Start #4: Customizing Tabs and Fields (PDF - 692KB)
Quick Start #5: Customizing Clinical Data (PDF - 745KB)
Quick Start #6: Working with Prebuilt Reports (including RSR) (PDF - 987KB)
Quick Start #7: Creating Basic Custom Reports (PDF - 864KB)
Quick Start #8: Creating More Advanced Custom Reports (PDF - 713KB)
Quick Start #9: User and System Administration (PDF - 1.5MB)

Manuals

Guides for RSR Reporting (PDF - 92KB)
Using the CAREWare AIDS Drug Assistance Program (ADAP) Module to complete the ADAP Data Report (ADR) (PDF - 370KB) ^NEW!
The Performance Measures Module Manual (PDF - 358KB)
Provider Data Import: Users Manual(PDF 250KB)
Provider Data Import: Data Entry Rules (PDF - 1MB)
Provider Data Import: Specifications (PDF - 65KB)
Service Rapid Entry (PDF - 128KB)
Client Merge Function (PDF - 127KB)
Orders Module (PDF - 173KB)
Working with Custom Fields and Merging Two Fields (PDF - 2MB)
WICY Report Instructions (PDF - 3MB)
Regimen builder (PDF - 2MB)
Group Format Wizard (PDF - 58KB)
Client Report with Graphs (PDF - 2MB)
Appointment Scheduler (PDF - 73 KB)
Managing CAREWare Data (PDF - 59KB)
Using the CAREWare ADAP Drug Services Module (PDF - 156KB)

Medications Imports

ADAP Medications Import (XML - 49MB)^{Updated on 2/5/13}
Medications Import (XML - 511KB)^{Updated on 2/5/13}

Be sure to right-click file and select "Save As"

CAREWare is 10 Years Old!

CAREWare was originally released at the Grantee Meeting in 2000. Usage has increased steadily each year and today over 800 Ryan White-funded agencies in 48 States, Puerto Rico, and the U.S. Virgin Islands use the software to manage their HIV/AIDS information.

Additional Resources

CAREWare Help Desk
877-294-3571
Mon - Fri
12pm - 5:00pm ET
Email: cwhelp@jprog.com

Frequently Asked Questions

Join or Leave the CAREWare Listserv

HAB Performance Measures

Grantee-submitted Resources

CAREWare in the Field

Networking CAREWare. A number of states and cities run CAREWare with multiple providers connecting into one central database. These network setups have contributed greatly to their ability to track service usage and monitor the quality of care across multiple agencies.

Tailoring the Software. A number of grantees have contracted to have their own specific features developed. These include: a widely used provider data import which allows clinics to import data into CAREWare from other applications and electronic medical records (EMRs), thus avoiding double data entry; and a lab import feature which allows agencies to receive test results electronically from the major laboratory service companies Labcorp and Quest.

Going International. The software has also been modified for use in international HIV treatment settings, and has been implemented in clinics in Barbados, Nigeria, Uganda, and Viet Nam.