Academic Degree Training (ADT)

CP26 employees, in grades GS-11 and above, can develop their own course of study with local accredited colleges or universities. College/university study, at both the undergraduate and graduate levels, provides a valuable learning experience and competitive edge for future advancement to leadership positions. This category includes both full-time and part-time study. Full-time is an academic course load of at least the minimum number of semester or quarter hours required by the college/university to be a full-time student taken in excess of 120 calendar days on a continuing basis and substitutes for a regular 40-hour tour of duty. Part time is an academic load of less than the minimum number of semester or quarters hours required to be a full-time student and taken during evenings, weekends, or a portion of the regular tour of duty. Priority consideration is given to applicants focusing on public administration, business administration, operational research systems analysis, organizational development, industrial engineering, human resource management, or information technology management with an emphasis on human resource management systems.

Notes:

1. Be sure to give the CPD Program Manager a call (703-695-5437) before you begin the application process for ADT.
2. Carefully review the application requirements on the ACTEDS checklist. Incomplete applications will be returned.
3. CP26 applicants must have three (3) years of permanent, full time employment as a DoD civilian at time of application
4. For a Bachelors Degree, applicants must have completed at least two years of a four year degree requirement.
5. CP26 will not fund Doctorate degrees. CP26 priorities are limited to Bachelors and Masters degree programs.
6. CP26 is unable to fund Strayer University programs.
7. Continued service agreements are required for all applicants. Generally, the employee must agree to serve three times the length of training paid for and/or attended while in a pay status, during hours of normal scheduled tour of duty.

Recommended program:

The University of Maryland University College (UMUC) offers a Masters Degree program that accepts course credits earned through the Army Management Staff College's Civilian Education System (CES). Consider the advantages of leveraging CES coursework (centrally funded) and attaining a Masters Degree through UMUC. Information on this program can be found at: http://www.umuc.edu/mil/amsc.shtml

CPD/ADT Funding Facts

• All training requests for CP26 ACTEDS CPD funding support must be submitted to the CP26 Proponency Office PRIOR to submission to the training vendor or proponent. If the training request is not approved and funded before the start date of the training, HQDA will not process the training request. If the candidate attends training without having HQDA approval/funding, the individual or the organization will be responsible for paying the vendor for the training.
• The Deputy Chief of Staff, G-3/5/7 is the proponent for Army civilian functional training-including Competitive Professional Development and the Academic Degree Training (ADT) programs.
• The G-37/TRV, Civilian Training and Leader Development Division, is responsible for funding all CPD training requirements.
• The Resource Allocation Selection System (RASS) is the automated system that supports central management of ACTEDS resources for the Competitive Professional Development (CPD) program. RASS enables the creation, submission and approval of the following forms:
  • SF182, Agreement, Authorization and Certification of Training. Applies to all CPD Candidates)
  • DD Form 1610, Request and Authorization for TDY Travel of DoD Personnel. Applies only for Corps of Engineer CPD Candidates; all other CPD Candidates will use DTS for TDY travel.
  • SF1164, Claim for Reimbursement of Expenses on Official Business. Applies only for Corps of Engineer CPD Candidates; all other CPD Candidates will use DTS or a manual SF1164).
    • Book reimbursement must be claimed on the SF1164, Claim for Reimbursement of Expenses on Official Business.
  • When approved for CPD/ADT, a RASS "Candidate" account will be established by the CP26 CPD Program Manager (703-695-5437 or DSN 225-5437). Until the account is created, the individual will not be able to complete the process.
• The Defense Travel System (DTS) will be used to prepare vouchers for TDY/Travel expenses for all CPD Candidates except COE employees.
• The Government Purchase Card (GPC) will be the primary method of payment for all CPD training to include ADT. Additional guidance is provided at ADT Invoice Procedures. For CPD training, vendors must submit invoices to the G-3/7-TRV central budget mailbox for payment; DAMOTRVBud@conus.army.mil.

ADT Invoice Procedures

1. The Government Purchase Card (GPC) will be the primary method of payment. Manual payment requests will be processed only if the vendor will not accept the GPC for payment. Please inform the CP26 Proponency Office if your college/university vendor does NOT accept GPC payments. Do not pay for any courses in anticipation of RASS approval. All vendors must submit invoices to the G-3/7-TRV central budget mailbox for payment regardless of whether or not the GPC is accepted; DAMOTRVBud@conus.army.mil.
2. An approved SF 182 and a vendor invoice are required for payment processing.
3. Invoices, whether paid manually or via GPC, are to be submitted to the Civilian Training and Leader Development Division central budget EMAIL mailbox: DAMOTRVBud@conus.army.mil. The central mailbox will be checked daily and invoices will be processed for payment within ten working days of receipt.
4. Vendors must email/submit an invoice for EACH individual attending training. NOTE: One invoice is required per person per class. All expenses listed on the invoice must be related to the class indicated on the corresponding SF182. Each invoice cannot exceed the amount indicated on the SF182. The invoice must contain the following information:
   1. Name, phone number and address of the vendor
   2. Invoice number
   3. Date of invoice
   4. Government contract number and/or training document number
   5. Description of services performed to include course title, number and the name of the individual attending the course.
   6. Amount being billed
   7. Tax ID number, Data Universal Numbering System (DUNS) number or Commercial and Government Entity (CAGE) code.
      1. Data Universal Numbering System (DUNS) number is a unique identifier assigned by the credit reporting company Dun & Bradstreet.
      2. Commercial and Government Entity (CAGE) code is a unique identifier assigned by the Department of Defense.
      3. Refer to: http://www.ccr.gov/, for additional information on DUNS numbers and CAGE codes.
   8. Name, phone number, email address and fax number of person to contact for questions concerning the invoice.
5. Book costs must be referenced on the SF 182, Section C, whether an estimate or actual cost, to receive reimbursement. If you need reimbursement, Do NOT leave this section blank or put a zero in.
   1. If you use personal funds to pay for books, you must submit an SF 1164 Claim for Reimbursement for Expenses on Official Business AND the original paid receipt to the Civilian Training and Leader Development Division central budget mailbox at: DAMOTRVBud@conus.army.mil Please note: The SF 1034, Public Voucher for Purchases and Services Other Than Personal, is no longer acceptable for book reimbursement.
   2. SF 1164s will be sent to DFAS for payment within ten business days of receipt. Payments should be processed by DFAS and returned to the student within 30 days upon receipt.
   3. SF 1164 completion instructions:
      1. Block 1 - Official duty location/address of the student
      2. Blocks 2 and 3 - Leave blank
      3. Blocks 4a-4d - Student's personal information
      4. Block 5 - Leave blank
      5. Block 6a - Date the books were purchased
         1. 6b - Enter Code "C"
         2. 6c and 6d - List the books purchased
         3. 6e - 6h - Leave blank
         4. 6i - Cost of the book(s)
      6. Block 7 - Total Amount Claimed
      7. Block 10 - Student Signature
      8. Block 8 - CP26 Training Officer Signature
      9. Blocks 9, 11 and 12 - Leave blank

Academic Degree Training (ADT) Checklist

All CP26 requests for ADT must adhere to the ADT checklist in the ACTEDS catalog. The link for this checklist is: http://cpol.army.mil/library/train/catalog/pkt_adt.html. If you have any questions, please contact the CP26 CPD Manager at (703-695-5439).