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Help - Grant Terminology

Application Deadlines
CFDA Number
Cooperative Agreement
DUNS Number
Estimated Amount of Competition
Funding Priorities and/or Preferences
Letter of Intent
Application Deadline
Matching Requirements
Program Announcement Code/ HRSA Preview Announcement Code
Program Announcement Number/ HRSA Preview Announcement Number
Project Period
Review Criteria
Archive Date
Provisional Announcements
Online Availability

Application Deadlines [Top]
Applications will be considered on time if they are received on or before the established deadline, or postmarked on or before the deadline given in the program announcement or in the application kit materials. Applications sent to any address other than that specified in the application guidance are subject to being returned.
Authorization [Top]
The citation of the law authorizing the various grant programs is provided immediately following the title of the programs.
CFDA Number [Top]
The Catalog of Federal Domestic Assistance (CFDA) is a Government-wide compendium of Federal programs, projects, services, and activities that provide assistance. Each program in the Catalog is preceded by a five-digit program identification number (CFDA number), for example 93.110. The first two digits identify the Federal department or agency that administers the program, and the last three digits are assigned in numerical sequence.� CFDA Numbers starting with 93 belong to the Department of Health and Human Services.
Cooperative Agreement [Top]
Cooperative Agreement is a financial assistance mechanism (grant) used when substantial Federal programmatic involvement with the recipient is anticipated by the funding agency during performance of the project. The nature of that involvement will always be specified in the offering or application guidance materials.
DUNS Number [Top]
Beginning October 1, 2003, applicants are required to have a Data Universal Numbering System (DUNS) number to apply for a grant or cooperative agreement from the Federal Government.

The DUNS number is a unique nine-character identification number provided by the commercial company Dun & Bradstreet. There is no charge to obtain a DUNS number.

For more information visit HRSA's website.
Eligibility [Top]
The status an entity must possess to be considered for a grant. Authorizing legislation and programmatic regulations specify eligibility for individual grant programs, and eligibility may be further restricted for programmatic reasons. In general, assistance is provided to nonprofit organizations and institutions, including faith-based and community-based entities, State and local governments, their agencies, including an Indian Tribe or tribal organization, and occasionally to individuals. For-profit organizations are eligible to receive awards under financial assistance programs unless specifically excluded by legislation.
Estimated Amount of Competition [Top]
The funding level listed is provided only as an estimate, and is subject to the availability of funds, Congressional action, and changing program priorities.
Funding Priorities and/or Preferences [Top]
Funding preferences, priorities, and special considerations may come from legislation, regulations, or HRSA program leadership decisions. They are not the same as review criteria. Funding preferences are any objective factors that would be used to place a grant application ahead of others without the preference on a list of applicants recommended for funding by a review committee.

Some programs give preference to organizations that have specific capabilities such as telemedicine networking, or have established relationships with managed care organizations. Funding priorities are factors that cause a grant application to receive a fixed amount of extra rating points - which may similarly affect the order of applicants on a funding list. Special considerations are other factors considered in making funding decisions that are neither review criteria, preferences, or priorities, e.g., ensuring that there is an equitable geographic distribution of grant recipients, or meeting requirements for urban and rural proportions.
Letter of Intent [Top]
To help in planning the application review process, many HRSA programs request a letter of intent from the applicant in advance of the application deadline. Letters of intent are neither binding nor mandatory. Details on where to send letters can be found in the guidance materials contained in the application kit.
Application Deadline [Top]
Applications will be considered on time if they are received on or before the established deadline, or postmarked on or before the deadline given in the program announcement or in the application kit materials. Applications sent to any address other than that specified in the application guidance are subject to being returned.
Matching Requirements [Top]
Several HRSA programs require a matching amount, or percentage of the total project support, to come from sources other than Federal funds. Matching requirements are generally mandated in the authorizing legislation for specific categories. Also, matching or other cost-sharing requirements may be administratively required by the awarding office. Such requirements are set forth in the application kit.
Program Announcement Code/ HRSA Preview Announcement Code [Top]
The program announcement code is a unique identifier for each program funded by HRSA. The three-five character acronyms are located in parentheses immediately at the end of each program title in the HRSA Preview and must be used to request application materials either from the HRSA Grants Application Center or online at Be sure to use the program announcement number, program announcement code and the title of the grant program when requesting an application kit.
Program Announcement Number/ HRSA Preview Announcement Number [Top]
A unique program announcement (HRSA) number is located at the beginning of each program announcement in the HRSA Preview and Federal Register notices and includes the Fiscal Year and sequence number for announcement; for example, HRSA 03-001 0r HRSA-04-004. This number is used with the program title and program announcement code to order application materials.
Project Period [Top]
The total time for which support of a discretionary project has been programmatically approved. The project period usually consists of a series of budget periods of one-year duration. Once approved through initial review, continuation of each successive budget period is subject to satisfactory performance, availability of funds, and program priorities.
Review Criteria [Top]
The generic review criteria applicable to HRSA programs are published in the HRSA Preview. The specific review criteria used to review and rank applications are included in the individual guidance material provided with the application kits. Applicants should pay strict attention to addressing these criteria, as they are the basis upon which the reviewers will judge their applications.
Archive Date [Top]
The funding opportunities on this site are usually archived 90 days after the application deadline has passed.
Provisional Announcements [Top]
Some programs are provisional as they are not included in the President's budget for the fiscal year. They are included in the HRSA Preview for planning purposes only. Potential applicants should consider these announcements provisional until final Congressional action on appropriations is taken.
Online Availability [Top]
You can apply online for most programs. Applications are submitted through Always, refer to the program guidance for details.