HHS CONTRACT CLOSEOUT GUIDE
June 2012
Issued by:
- Office of the Assistant Secretary for Financial Resources
- Office of Grants and Acquisition Policy and Accountability
- Division of Acquisition
The HHS Contract Closeout Guide provides standard procedures for closing HHS contracts and orders.
Table of Contents
Chapter 2 – Closeout: An Overview
- Closed Contract
- Responsibilities
- Strategies to facilitate timely and effective contract closeout
- FAR/HHSAR closeout time standards
- HHS closeout performance metrics
- Record retention
Chapter 3 – Closeout Procedures
- Simplified Procedures
- Standard procedures
- Closeout procedures unique to Cost Reimbursement contracts
- Quick closeout of cost-reimbursement contracts
- Closing task and delivery orders
- Actions to take in the event that the contractor is no longer a viable entity
ATTACHMENTS AND ENCLOSURES TO ATTACHMENTS
Attachment1: Abbreviations and Acronyms
Attachment 2: Contracting Officer´s Representative (COR) Certification of Contract Completion – Template and Instructions
Attachment 3: Contracting Officer´s Completion/Expiration Letter – Template and Instructions
Enclosure 1: Contractor´s Certification – General Provisions – Template and Instructions
Enclosure 2: Contractor´s Release of Claims and/or Assignment of Refunds, Rebates, Credits, and Other Amounts – Template and Instructions
Attachment 4: Contracting Officer´s Contract Completion Statement and Certification – Template and Instructions
Attachment 5: Decrement Factor – Template and Instructions
Attachment 6: Advance Agreement – Template and Instructions
Download version (doc)
Also see, HHS Acquisition Policies and Guidance