GSA FSS Order/BPA Checklist – Pre-solicitation to Award
Prescribed by HHSAR 304.803-70 Current as of May 8, 2009
GSA FSS Contract number: _________________
Delivery/task order or BPA number: _______________________
Performance period: ____________________________
Award date: ______________
Contractor name: ___________________________
Use this checklist for (i) the award of delivery and task orders exceeding the micro-purchase threshold against General Services Administration (GSA) Federal Supply Schedule (FSS) contracts (also referred to as “Multiple Award Schedule” contracts) and (ii) the establishment of Blanket Purchase Agreements (BPAs) against GSA FSS contracts
Tab A – Award Documents
__ Signed original contract
__ Signed original modifications
Tab B – Pre-solicitation
__ Acquisition Plan (AP) or other acquisition request document(s) (FAR 7.1; HHSAR 307.71)
__ Information technology (IT) acquisition strategy [FAR 8.404(c)(1); 39.101(b)(2)]
__ Limited Source Justification (LSJ) (FAR 8.405-6; HHSAR 308.405-6)
__ Procedures for placing orders under BOAs [FAR 8.405-3(a)(3)]
__ HHS Small Business Review Form – HHS-653 (FAR 7.104(d); 8.405-5)
__ Other
Tab C – Determinations and Pre-solicitation Clearances
__ Excluded Parties List System [FAR 9.405(b)]
__ Use and evaluation of options (FAR 17.200)
__ Project Officer certification of training (HHSAR 301.606)
__ Non-personal services [FAR 37.103(a)(3)]
__ Use of Government-furnished property, equipment, or information (FAR Subpart 45.3)
__ Paperwork Reduction Act: OMB clearance (HHSAR 352.270-7)
__ IT clearance (FAR 7.103; Part 39)
__ Printing (FAR 8.8)
__ Other
Tab D – Solicitation/Ordering Procedure
__ Request for Quotation and amendments [FAR 8.405-1(c)(2); 8.405-2(c)]
__ E-buy posting [FAR 8.405-1(c)(2); 8.405-2(c)]
__ List of FSS contractors surveyed and pricing [FAR 8.405-1(c)(1)]
__ Solicitation correspondence
__ Other
Tab E – Technical Evaluation
__ Signed technical evaluation score sheets/report [FAR 8.405-2(d)]
__ Conflict of interest/confidentiality forms for reviewers (FAR 3.104; HHSAR 303.104)
__ Other
Tab F – Successful Quotation
__ Successful respondent’s original/final technical and price quotation (FAR 4.803)
__ Other
Tab G – Price Evaluations/Reductions
__ CO/Project Officer analysis of contractor’s price/technical quotation
__ Record of price reductions/discounts sought/obtained (FAR 8.404(d); 8.405-1(d); 8.405-2(c)(3); 8.405-4)
__ Questions and responses, including record of oral discussions (FAR 4.803)
__ Price evaluation/best value analysis and award decision documentation [FAR 8.405-1(c)(3); 8.405-1(e)]
__ Determination to use a Time & Materials or Labor Hour contract [FAR 8.405-2(e)]
__ Other
Tab H – Pre-award Documentation, Funding, and Clearances
__ Excluded Parties List System [FAR 9.405(d)(4)]
__ Funding document (e.g., requisition)
__ Internal/other file review
__ Central Contractor Registration (CCR) verification https://www.sam.gov/portal/public/SAM/ (FAR 4.1100)
__ Data entry (FPDS/DCIS sheet) (FAR 4.602; HHSAR 304.602)
__ COTR certification of training (HHSAR 301.604)
__ COTR designation memorandum (HHSAR 301.605)
__ Other
Tab I - Notices, Reports, Debriefings, and Protests
__ Award notification to unsuccessful respondents [FAR 8.405-2(d)]
__ Debriefing documentation [FAR 8.405-2(d)]
__ Protest documentation (FAR 33.103 and 33.104)
__ Award transmittal letter(s)
____________________________________________________________________________________________
Back to top