Sealed Bid Acquisition Checklist – Pre-solicitation to Award
Prescribed by HHSAR 304.803-70 Current as of May 8, 2009
Contract number: _________________
Contractor name: ___________________________
Award date: ______________
Performance period: ____________________________
Tab A – Award Documents
__ Notice of award (FAR 14.408-1)
__ Signed original contract
__ Signed original modifications
Tab B – Pre-solicitation
__ Acquisition Plan (AP) or other acquisition request document(s) (FAR 7.1; HHSAR 307.71)
__ HHS Small Business Review form – HHS-653 (FAR 19.501; HHSAR 319.501)
__ Partial set-aside determination (FAR 19.502-3)
__ Presolicitation notice of RFP availability (FedBizOpps) (FAR 5.102; 36.204)
__ Other
Tab C – Determinations, Clearances and Other Documentation
__ Use and evaluation of options (FAR 17.205; 17.206)
__ Project Officer certification of training (HHSAR 301.606)
__ Non-personal services [FAR 37.103(a)(3)]
__ Wage rate determination (FAR 22.1000)
__ Printing (FAR 8.8)
__ Bid sample justification (FAR 14.202-4)
__ Descriptive literature justification (FAR 14.202-5)
__ Bidders’ list (FAR 14.204)
__ Presolicitation notices (FAR 14.205)
__ Other
Tab D – Solicitation
__ Pre-bid conference documentation (FAR 14.207)
__ Solicitation document (IFB) (FAR14.201)
__ Solicitation correspondence/questions/ responses (FAR 14.211)
__ Solicitation amendments (FAR 14.208)
__ Determination to postpone bid opening (FAR 14.402-3)
__ Cancellation of IFB before opening - statement (FAR 14.209)
__ Other
Tab E – Opening of Bids and Evaluation
__ Abstract of offers received (FAR 14.403)
__ Record of late bid(s) and notification letters (FAR 14.304)
__ Excluded Parties List System (FAR 9.404)
__ Minor informalities or irregularities (FAR 14.405)
__ Withdrawal of bids (FAR 14.304)
__ Cancellation of IFB after opening – determination (FAR 14.404-1)
__ Rejection of individual bid – determination (FAR 14.404-2)
__ Notice of rejection of all bids (FAR 14.404-3)
__ Pre-award survey documentation (FAR 9.106)
__ Responsibility/non-responsibility – determination (FAR 9.105-2)
__ Other
Tab F – Successful Offeror’s Bid
__ Original bid (or copy) (FAR 4.803)
__ Representations and certifications, if not part of the bid (FAR Subpart 4.12)
__ Questions and responses (FAR 4.803)
__ Other
Tab G – Price Analysis
__ Price reasonableness determination [FAR 14.408-2; 15.404-1(b)]
__ Equal low bid agreement/determination (FAR 14.408-6; 14.408-7)
__ Certificate of current cost or pricing data (FAR 15.406-2)
__ Other
Tab H – Pre-award Documentation, Funding, and Clearances
__ Requisition
__ Small business subcontracting plan (FAR 19.702)
__ Internal/other file review (HHSAR Subpart 304.71)
__ Legal review
__ Excluded Parties List System (FAR 9.404)
__ Equal employment opportunity compliance clearance (FAR 22.805)
__ Foreign acquisition clearance (FAR Part 25)
__ Bid guarantee (FAR 28.1)
__ Performance and payment bond/insurance certificate (FAR Subpart 28.1)
__ Central Contractor Registration (CCR) verification https://www.sam.gov/portal/public/SAM/ (FAR 4.1100)
__ Data Entry (FPDS/DCIS sheet) (FAR 4.602; HHSAR 304.602)
__ Other
Tab I – Notices, Reports, Debriefings, and Protests
__ Notification of unsuccessful bidders (FAR 14.409-1; 5.301)
__ Award notification – small business subcontracting plan (FAR 19.705-6)
__ HHS congressional liaison notification (HHSAR 305.303)
__ COTR certification of training (HHSAR 301.604)
__ COTR designation memorandum (HHSAR 301.605)
__ Contract transmittal/award notification letter(s)
__ Protest documentation (FAR 14.408-8; 33.103; 33.104; 19.302; 19.305)
__ Other
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