HHS Acquisition Worktools
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HHS provides a number of worktools to assist staff in planning, developing, and implementing procurements with the highest of quality. Tools include “Desk” References, Checklists, Templates, and Acquisition Guides.
Acquisition Guides and Resources
Our guides are useful in planning and using acquisition materials.
- Interagency Contract Directory (ICD) was created to help agencies take better advantage of interagency contracts by supporting market research and the identification of suitable contracts that can facilitate the efficient and effective placement of orders, including with small and disadvantaged businesses. See instructions for using the directory ( PDF).
- HHS Contract Closeout Guide
The HHS Contract Closeout Guide provides standard procedures for closing HHS contracts and orders. - HHS Affirmative Procurement Plan (Green Purchasing) October 2010 (DOC - 507KB)
- HHS Purchase Card Guide Version 6 – July 2010 (PDF - 98 pages)
- Summary of changes to the revised HHS Purchase Card Guide
- Purchase Card Quick Reference (DOC - 66 KB)
Acquisition Templates
Our templates help HHS acquisition professionals develop consistent documentation across the lifecycle of the procurement process.
Acquisition Planning
- APM 2009-05, Attachment A: “HHS Instructions for Preparation of an Acquisition Strategy,” (Template) 07-29-2009 (DOC - 15 pages)
- HHS Acquisition Plan (AP) October 2010 (DOC - 30 pages)
- HHS Annual Acquisition Plan Template and Instructions (PDF - 65.32 KB)
- HHS Acquisition Plan Waiver Request Template and Instructions (PDF - 93.63 KB)
Contract Competition
- APM 2009-01 Market Research Notices
- Completing FedBizOpps Sources Sought Notices and Requests for Information HHS Standard Instructions
- Completing the “Description” Field for FedBizOpps Sources Sought Notices and Requests for Information HHS Standard Instructions
- APM 2008-03 Noncompetitive Acquisitions
- Justification for Other than Full and Open Competition HHS Template and Instructions (DOC - 121KB)
- General Services Administration Federal Supply Schedule Limited Source Justification HHS Template and Instructions (DOC - 110KB)
- Competition Advocate Report Template and Instructions, Fiscal Year 2008 and Beyond (DOC - 132KB)
Contract File Checklists
To guide contracting personnel throughout the procurement lifecycle, we have developed checklists to help in planning and ensuring compliance with all laws and policies.
- Architect-Engineer Acquisition Checklists
- GSA Federal Supply Schedule (FSS) Checklists
- Presolicitation to Award (PDF - 29KB)
- Administration to Closeout (PDF - 25KB)
- Unsuccessful Quotes (PDF - 13KB)
- Presolicitation to Award
- Administration to Closeout
- Unsuccessful Quotes
- Negotiated Acquisition Checklists
- Sealed Bid Acquisition Checklists
- Task Order Checklists
Desk References
- Contract Funding Desk Reference
This reference tool is intended to assist HHS staff members — program, budget/finance, contracting, and legal — in developing and interpreting contractual requirements, whether during initial formation and funding or when preparing and funding certain contract modifications. It helps HHS comply with federal appropriations law and pertinent Federal Acquisition Regulation (FAR) and HHS Acquisition Regulation (HHSAR) requirements by providing access to source documents and other resources.