NIH Intramural Administrative Officers' Meeting

Bldg. 10, Clinical Center, Medical Board Room (10/2C116)

 Thursday, December 1, 2005 - 1:00 p.m.-3:00 p.m.

 

Next Meeting: January 5, 2005 - 1:00-3:00 p.m. - Bldg 10, Conference Room 2C116

 
Attendees
Substitutes

Adams, Linda, NHGRI

Affeldt, Mary, NIDA

Betson, Ginger, NIDCR

Thompson, Dianne

Bortner, Don, NIA

Bullman, Laurie, ORS

Burrell, Eve, NICHD

Dease, Deborah, NINDS

Domanski, Jeff, NINDS

Ferreira, Ana, NINR

Fonrose, Nadine, OD/OIR

Grosman, Gail, NIGMS

Harrelson, Susan, NIDDK

Klein, Pamela, NIMH

Mancuso, Joan, NIAMS

Miller, Patrick, NCI

Ng, Cathy, NCI

Perry, Katy, NIAID

Siegel, Donna, NCI

Strickland, Marlyn, CIT

Unger, Gary, NHLBI

Wiggins, Bruce, NIEHS

Minutes: Prepared by Francie Kitzmiller, NIDDK

 

Closed Session (1:00 - 3:00)

1) Intramural Budget Working Group Information - Michael Gottesman and Barbara Merchant

NIH has an Intramural Budget Working Group is chaired by Michael Gottesman. Dr. Gottesman created an IR Budget Working subcommittee chaired by Barbara Merchant. The purpose of this subcommittee was to see if the IR could save money by pooling resources. Barbara presented an analysis of the IR Budget expenses from 5 selected ICs from FY02-04 and identified potential areas where IC's could save money.

2) Discussion About Future Meetings - Susan Harrelson and Mary Affeldt

a. Location Changes
-- There was a motion to change the location of the meeting but Susan received only a few responses. Linda Adams suggested we ask those not attending why aren't they coming. Possibly change the time to make it easier or use teleconferencing. It will be a topic for the next agenda.

b. Co-Chair positions and term limits - At the EO/AO retreat, Susan and Mary learned about term limits for these positions in the Extramural AO group. Susan & Mary are suggesting that we have a charter about possibly setting a term limit and opened it up for discussion. They suggested a 2 year limit and put it to a vote. It was agreed.

c. Ideas for Upcoming Meetings -- Ideas for upcoming meetings. Susan asked for suggestions such as NBS, ORISE, etc. and requested that people send in suggestions to her. At the next meeting, a discussion may be brought up on how to deal with the current situation of "stealing each other's employees".

d. "Brown Bag" Meetings with EOs - As a result of the retreat and the fact that many of us won't be or haven't been mentored by our EO's, we wanted a forum where we would help to create a pipeline of information and planning sessions. This will help to facilitate mentoring, succession planning, issues that need to be worked on together, sharing of ideas, etc. The EO for the Clinical Center, Maureen Gormley, agreed to be one of the first, so Mary will work with Tim Tosten on the agenda and when the meeting will occur.

3) Retreat Feedback and Follow-up - Susan Harrelson and Mary Affeldt

Susan updated everyone on the follow-up since the retreat. Recently the retreat committee had a meeting to put together the plans from the 7 groups to submit something to Colleen. Lynn Hellinger will be gathering this data and submit the comprehensive report to Colleen. They are hoping to have this done by January 13th.

Miscellaneous

Hiring controls - a workforce plan. Susan just wanted to be sure everyone had received it and were aware of the deadline.

Susan also put out a plea to have someone else take a committee for her because she is becoming stretched - NIH Architectural Review Board. Basically the role is to review requests for new systems and give your business perspective. They meet about once a month. If anyone is interested, they can e-mail her.

 

Handouts:

NIH Catalyst Article from November-December 2005 issue. From the Deputy Director for Intramural Research: A Penny Saved is a Penny Earned.

NIH Intramural Research (IR) Analysis of IR Budget Obligations NIDDK, NIMH, NCI, NIDA, NHLBI.