Next Meeting: March 2, 2006 - 12:30-2:30 p.m. - Bldg 10, Conference Room 2C116

 

Attendees	Substitutes
Adams, Ron, CC	Kristi Hill, NCI
Affeldt, Mary, NIDA	Sue Kiser, NCI
Betson, Ginger, NIDCR	Deborah McGovern, Ralph Lopez, NIA
Bullman, Laurie, ORS	Randy Redmond, NCI
Burrell, Eve, NICHD	Larry Chloupek, NCI
Childers, Olive, OD/OIR	Ruth Maraiao, NICHD
Dease, Deborah, NINDS	Valerie Gheen, NCCAM
Domanski, Jeff, NINDS	Ina Broadnax, NHLBI
Ferreira, Ana, NINR
Fonrose, Nadine, OD/OIR
Grosman, Gail, NIGMS
Harrelson, Susan, NIDDK
James, Crystal, NIGMS
Klein, Pamela, NIMH
Le, Truc, NINDS
Lee, Darlene, NEI
Mancuso, Joan, NIAMS
Perry, Katy, NIAID
Sandler, Brenda, NIAAA
Scullion, Patricia, NIAID
Siegel, Donna, NCI
Simmonds-Barnes, Denise, NCCAM
Strickland, Marlyn, CIT
Tosten, Tim, NIMH
Wiggins, Bruce, NIEHS

 Minutes: Prepared by Francie Kitzmiller, NIDDK

Closed Session (12:30 - 2:30)

1. Hot Issues in Human Resources - Richie Taffet

Richie informed the IAGO that new performance contracts will be initiated for everyone this year. It will be based on the calendar year, have at least 4 tiers, and the performance awards will be tied to this evaluation and calculations. Basically everyone will have both an IPP and a new performance contracts which they hope will be in place by the middle of 2006.

a. Update on Hiring Controls -

Format for requests for exceptions was distributed

We still have the categorical exceptions - patient care, hospital operations, TT, SC, students with NTE, health & safety, Sr Leadership, etc. until 2/7/06. There will be a memo going out to request another extension.

For the individual exceptions - NIH has checked with downtown, they want a selectee for these exceptions (just the name & paragraph to why they are needed, etc.). They do not want open recruits. About 1/3 of the exceptions have come back approved and the average time has been about 16 calendar days, shortest being 10 days.

The NIH Workforce plan is with the department as we speak. It's reviewed by HHS HR, then "budget people", then HHS Board of Counselors. No one who has submitted a plan had theirs returned yet. On 2/7, if the plan has not been approved, they are going to ask for the exception to continue. At this time, you may continue to do recruits.

b. IC Director/NIH Deputy Director Compensation Model - Template for SDs

IC Deputy & Scientific Director template was distributed.

The position pay and incumbent pay are what makes up the salary with ranges on the incumbent pay depending on each individual. This template is in the same spirit as the IC Director with $20,000 less than this incumbent's pay being the standard. They are going to be reviewed as a group by Dr. Zerhouni.

Requirement for submission is in the memo sent out. CV & Bib is required, org chart, and BSC review (summary only) are due on 2/9/06.

2. Miscellaneous Issues - Susan and Mary

a. Purchase Card changes - credit check requirements

The law that required PC credit checks has been rescinded, but still required for the travel card.

b. Limitation on Delegated Buying Authority proposal

This authority hasn't changed a lot from last time, major impact is that the PA's won't be able to use the maximum limit of the BPA. The goal is to limit delegated purchasing authority to $500K for now and perhaps eventually to $100K.

c. NBS Business Owner Solicitation of NIH AO Advice on Responsibilities for creation and approval of requisitions and Awards in NBS - Update

Dave Snight presented the NBS and the different levels for approval. Self-approval was being discussed for the first level. There is now a forward button so that before the requisition is "committed", it could be forwarded to the buyer for approval to then go forward to creating award. It allows for flexibility within the IC for the flow of work.

For IAG's, budget officers want self approval for these as well.

d. Personal Security - changes coming for summer program and beyond

Homeland Security Presidential Directive (HSPD)-12 - involves minimum security clearance for everyone who works on a federal site. Colleen Barros has asked for a committee to help advise, Susan and Linda are on this committee. They are looking at the levels of security for all levels for people at the NIH. The minimum is OPM/FBI (NACI). It will start with just new people and then proceed to everyone already on-board.

The committee is suggesting we use the professional designations. Level 1 is the minimum and the committee feels that this should be what most people are. The next step is NACI & credit check. You can currently get a provisional ID within 72 hours and do a criminal "quick check" (like the Non-FTE fellows) as a visitor - campus access pass. Then 3 months later, after the results of the NACI, you will get a smartcard.

None of this is in place yet. However, this will affect our Summer Program as a pilot test case. Two choices, register as a visitor every day during their appointment or do a background check that takes approximately 72 hours and will give the student a provisional access pass. This is just a suggestion to Colleen and the department so there is no final decision yet.

e. Status of report and presentation from the AO/EO retreat

From the retreat, 7 subcommittees continued to meet and created a report to give to Colleen. She plans to have Lynn Hellinger brief the EO's and the 7 chairs of the subcommittee. The big over arching recommendations which encompasses the changes and recommendations from the individual committees include: 1. there should be some focal place at NIH to handle changes, 2. focal point for administrative process improvements, 3. strategic plan for recruitment and development of AOs, and 4. communication improvement

To comply with recommendation # 3, another committee was assigned to help the AO's in career development and planning for all AO's. It will create a pipeline for developing AO's, training senior leaders in changing and training people appropriately for the future.

Another committee was created to help in communication issues.

f. Presentation of books - "Good to Great: Why some companies make the leap…and Others Don't.

The book and an accompanying monograph were distributed

Business Model and concepts. The larger book is written about how people are successful in creating wealth for share holders.

The monograph talks about why it is wrong for public sector organizations to assume that they must be more like private sector organization to be "great".

3. Feedback from scientists and best practices discussion - Joan Schwartz, Office of Intramural Research

Last time Joan attended our meeting, she discussed having a survey and focus groups to address issues that PIs may be having with administration/management that we as a group could try to fix. We also talked about having someone to facilitate the discussions. No focus groups or ideas have been set-up yet. Katy & Laurie are going to spearhead this effort.

4. Proposal for a vision committee and sub-committees - Jeff Domanski, NINDS

Will be presented next month.

5. Around the Room

OMS not handling Non-FTE's for physicals. Bldg 1 is working on getting this resolved.

Brenda Sandler is bringing up the notion of somehow expanding the summer program to add new students. Currently the same students return over and over so how do we go about expanding the program for new students.

Upcoming Meetings:

February 14, 2006 Joint IAO/EAO meeting on procurement issues incl. an update to the NBS

31/Conf 6 9:30-11:00

February 24, 2006 Presentation by Colleen Barros and co-chairs of all the workgroups on the recommendation from the AO/EO retreat

31/Conf 6 3:30 - 5:00