Attendees
Brenda Sandler, NIAAA
Anita Brooks, VRC
Marsha Hennings, NIAMS
Katy Perry, NIAID
Susan Harrelson, NIDDK
Carol Smith, NINDS
Larry Chloupek, NCI
Cathy Ng, NCI
Todd Danielson, NCI
Olive P. Childers, OD/OIR
Nadine Fonrose, OD/OIR
Jackie Robinson, NEI
Edie Smith, CIT
Diane French, NIDA
Ana Ferreira, NINR
Rene Smither, NIDCR
R.J. Ruff, NIMH
Carroll Hanson, NHLBI
Ruth Maraio, NICHD
Corrine Abbott, NIDCD
Ron Adams, Clinical Ctr.
Allison Wise, NCCAM
Patricia Hylla, NHGRI
Trudy Welsh, NHGRI

Meeting of Principal Administrative Officers (Closed Session):

Ms. Susan Harrelson opened the meeting and made the following announcements:

• Ms. Brenda Sandler, NIAAA and Ms. Linda Adams, NHGRI will be the new Co-Chairs for the IAO Meetings.
• Ms. Patricia Flynn, NHGRI will be the new minutes taker.

I. Report from February 5th Executive officers Meeting- Ms. Brenda Sandler

A. The doubling of the NIH's budget is complete in FY 2003. Research initiatives include bio-terrorism cancer, diabetes, minority health and health disparities.

B. In FY 2004, 2005, 2006 increases will be approximately 2.1 -2.3%.

C. Language consolidates all HHS Building and Facilities (B&F), including extramural construction in the Office of the Secretary; B&F capital funds will be managed centrally under a unified HHS, and projects will be prioritized across HHS.Hearing scheduled for March 14th with theme hearing to follow.
Mr. Leonard Taylor asked from the Executive Officers information on all employees in the Institutes that were involved in facility management. He requested that each IC which has a facility component (i.e., maintenance of a building off-campus), to submit a name or contact so that NIH can develop a comprehensive NIH list of employees involved in this work (DES and ICs).
Mr. Taylor also stated that due to the increase in security and construction, the rent on campus would increase by 20% in 2003
Mr. Steve Ficca gave a presentation on 1) Building and Facility- priorities for FY 2003 were CRC, Building 10 Revitalization, PNRC, and a centralized vivarium with FY2003 increased needs for bio-terrorism (new building on campus and a high containment facility off campus) and security (perimeter fence with visitors center): 2) CRC; 3) FPAC- committee that facilitates strategy for NIH and IC capital fund; and 40 the HHS consolidation of the construction funds.

II. Introductions

Mr. R.J. Ruff introduced himself as the new Associate Director of Administration for NIMH. Ms. Brenda Sandler asked the group to introduce themselves to Mr. Ruff.

III. Restructuring of Human Resources- Ms. Brenda Sandler (February 20th EO meeting)

SPO consolidation was effective 2/11/02; Edward Ribas' name will now be on the bottom of all SF50's
Late actions or people entering on duty in the middle of a pay period can be handled (but not warranted).
Design team meeting consisting of 65 people from HR, Executive Office, Scientific Directors, Administrative Officers, etc. was held on March 1st to formulate new HR model. All HR Personnel will have a position in HR, but may need training in another area; buy-outs and early-outs may become available (nothing definite); authorities of new centralized HR and staff remaining in ICs-process to be defined; costs and FTE transfers to be determined in June. There will be an Aril 8th All Hands meeting with a video cast, where administrative concerns and questions can be raised.

IV. Report from Scientific Director's Meeting- Ms. Olive Childers

A. VF/IRTA Proposed Stipend Increase: The recommendation by the Fellows Stipend Subcommittee was 6% a year for the next 4-5 years to reach parity with the stipend levels of GS employees. The Scientific Directors supported a larger increase based on cost of living increase of 4.77 % given to GS employees this year. All categories of the IRTA Fellowship, i.e. Pre, Post, etc. Everything is currently in draft, but would be effective May 1, 2002, pending Dr. Kirchstein's approval.

B. Howard Hughes Program Presentation: Dr. James Gavin said that the HHMI-NIH Research Scholars Program has been successful in identifying medical students who are now actively engaged in research.

C. Enterprise Human Resources: There was a presentation of the NIH Business and Research Support System (NBRSS) by Ms. Colleen Barros in which she outlined the objectives of the new system which will link the accounting system with all administrative and support functions.

D. Housing for Summer Students: Mr. Leonard Taylor reported the availability of Housing for Summer Students at the American University at rates raging from $648 per month for a triple to $920 for a single. Students must arrange the rental themselves, since NIH rental would incur certain liabilities. Additional information will be distributed at a later date.

E. Salaries- New Tenured Scientists: Dr. Joan Schwartz presented an analysis of salaries for NIH tenure-track investigators who have been tenured between January 2001 and January 2002. GS salaries were comparable for men and women, but salaries for scientist in Title 42 tended to be higher for men.

F. AIDS Antiviral Programs: Dr. Gottesman reminded the Scientific Directors that there are Intramural AIDS Targeted Antiviral Program funds available for large equipment purchases. The Scientist can apply for funds by submitting a 3- page justification by the end of March.

V. Professional Designation Field:

Linda Adams suggested that another field be added to NED so that the Intramural Professional Designations can be entered.

Open Session:

Mr. Joel Papier came to the open session of the IAO meeting prepared to answer questions on the Sub-object Class Descriptors, general travel questions and concerns.

Question: Why the change from 21.31 to 21.51?

Answer: OFM didn't eliminate 21.31 but 21.32 but 21.31and 21.32 were merged into 21.2 and 21.5.

Question: Do we go back and change the codes already entered?

Answer: Question has a Yes and No answer; CIT will be extracting data from the first 6 months of this fiscal year and formulating a report. The report data will be based on the socs that were used to develop the 2002 Meeting Travel Budget ceilings plus the additional socs that were added in February. If you find that you don't have enough in your budget to cover your travel expenses for the remaining months of the fiscal year and you find that something has been miscoded, then change it.
Mr. Papier noted the following:

The Gordon, Keystone, and the FASEB conferences should be coded in line with the IC purpose of the trip.

Bldg 1 language for Scientific Meetings is defined as such: Annual conferences, symposiums and meetings that are highly publicized for the purpose of scientific interchange and observation and that are specifically relate to the individual's work in clinical, laboratory and population-based research.

Program Meetings is defined as Workshops, Collaborative meetings and Conferences for the purpose of discussing day-to-day operational support of program activities.

Question: Are ceilings transfererrable within IC's and within labs?

Answer: Yes, but domestic and foreign ceiling must be maintained. There is flexibility in transferring from one I.C. to another I.C.

NIH has a ½ million dollars contingency fund, (domestic and foreign combined)

CIT data will be closely examined from the first report; result will determine how to proceed.

It is unclear whether we have to report Professional Designations.

Question: Why does CIT need Social Security Numbers to match Professional Designations?

Answer: This will serve as a part of the matching process in order to better track scientific meeting travel expenses by professional designation. The details are still being worked out.