Save, Print or Email
The formats for printing, saving and emailing are based on the Full
Description display.
Included in these formats are labels (in English) denoting fields from the
catalog record.
NOTE:
When you SAVE catalog records in any MARC
communications format, you will need special software to view
and/or use these saved records.
Printing and Saving work in exactly the same way. When
printing or saving a single catalog record, or sets of records, this is the
most efficient way to capture only record information (without other elements
of the screen display such as graphics, navigation buttons, etc.)
When printing or saving records, please make sure your browser's character
encoding (on the View pulldown menu) is set to:
- Text (Full Information) Unicode (UTF-8)
- MARC (non-Unicode/MARC-8) Western or Western European
- MARC (Unicode/UTF-8) Unicode (UTF-8)
Printing and Saving work in exactly the same way. When printing
or saving a single catalog record, or sets of records, this is the most efficient
way to capture only record information (without other elements of the screen
display such as graphics, navigation buttons, etc.)
When displaying a Titles List, the following box appears at the bottom
of the display:
To Print or Save all of the displayed catalog records:
- Select the radio button next to All (this page only).
- Select Text (Full Description) from the drop-down
menu.
- Select [Press to SAVE or PRINT]
- A new screen will display containing printable/saveable records.
NOTE: Verify that the character
encoding on the View pulldown menu is set correctly for the format you
have selected.
- Print using the browser's Print function, or
Save using the browser's Save As function (supply a filename when
prompted).
NOTE: When saving records
in a Text format, your browser will provide a box that prompts
you to supply a file name and select a type of file (choose
the Text option). See the box below for
additional information on saving MARC-formatted records.
To Print or Save selected catalog records from the display:
- Select the radio button next to Selected (this page only) or Selected
(across pages).
- Mark individual records by selecting the check box next to each desired
record number.
- Select Text (Full Description) from the drop-down
menu.
- Select [Press to SAVE or PRINT]
- A new screen will display containing only printable/saveable versions
of the record set.
NOTE: Please verify that the character
encoding on the View pulldown menu is set correctly for the display you have
selected.
- Print using your browser's Print function
Save using the browser's Save As function (supply a filename when
prompted).
NOTE: When saving records in a Text format,
your browser will provide a box that prompts you to supply a file name and select
a type of file (choose the Text option). See the box below for additional information
on saving MARC -formatted records.

To Email all catalog records from the display:
- Select the radio button next to All (this page only).
- Select Text (Full Description) from the drop-down
menu.
- Enter a valid Email address in the blank box provided (if this box
is left blank or an invalid email address is entered, an error message
will appear).
- Select [Press to SEND EMAIL]
- A message displays confirming the search results have been mailed.
To Email selected catalog records from the display:
- Select the radio button next to Selected (this page only) or Selected
(across pages).
- Mark individual records by selecting the check box next to each desired
record number.
- Select Text (Full Description) from the drop-down menu.
- Enter a valid Email address in the blank box provided (if this box
is left blank or an invalid email address is entered, an error message
will appear).
- Select [Press to SEND EMAIL]
- A message displays confirming the search results have been mailed.
Note: As
a default, the number of records included in a Titles List is set
to "25 records per screen." The number of records per screen also determines
the number of records that can be printed, saved, or emailed at a time.
To increase the number of records per screen, use the drop-down menu found
at the bottom of each search page.
When viewing a single record, the following box appears at the bottom of
the record display:
To Print or Save the displayed catalog record:
- Select a format from the drop-down menu.
- Select [Press to SAVE or PRINT]
- A new screen will display containing only a printable/saveable version
of the record.
NOTE: verify that
the character encoding on the View pulldown menu is set correctly
for the display you have selected
- Print using the browser's Print function (only possible
for the Text (Full Description format), or
Save using the browser's Save As function (supply a new filename when
prompted).
NOTE: When saving
records in a Text format, your browser will provide a box
that prompts you to supply a file name and select a type
of file (choose the Text option). See the
box below for additional information on saving MARC-formatted
records.

To Email the displayed catalog record:
- Select Text (Full Description) as the Download Format from the drop-down menu.
- Enter a valid Email address in the blank box provided
(if this box
is left blank or an invalid email address is entered, an error message
will appear).
- Select [Press to SEND EMAIL] .
- A message displays confirming the search results have been mailed.
HLAS OPAC records may be SAVED in the
MARC
Communications Format. These formatted records may then be imported into
any MARC based catalog system, but require
special
software to view.
To Save catalog records in MARC Communications format:
- If necessary, mark individual records by selecting the check box
next to each desired record number.
- Select the radio button next to All (this page only), Selected
(this page only) or Selected (across pages).
- Select a MARC format from the drop-down menu.
- Select [Press to PRINT or SAVE] .
- A new screen will display MARC versions of the record set.
NOTE: Please verify that the
character encoding on the View pulldown menu is set correctly for the display
you have selected: Western for MARC-8 records; Unicode (UTF-8) for MARC UTF-8
records.
- Save the MARC records using the browser's Save As function
(supply a new filename for the records).
NOTES:
-- Some browsers provide a box that prompts
you to supply a file name, and select a type
of file (choose the Text option).
-- Some browsers will open a box that indicates that you have chosen to open
Pwebrecon.cgi (our catalog uses this software to generate your MARC record).
Your browser may then give you an option to either save the MARC file on
your Desktop under the name based on the text "Pwebrecon.cgi" or
open the MARC file using MARC software of your choice. You may also display
the record using an ASCII editor such as Notepad (you must turn off the Word
Wrap option in the Format pulldown menu before saving MARC records viewed
in Notepad).
Note #1: While it may appear that it is possible to
Email MARC records, it is not. If either MARC format is
selected and the record(s) are emailed, they will be received in the
standard
ASCII
text format.
Note #2: As a default, the number of records included
in a Titles List is set to "25 records per screen." The number
of records per screen also determines the number of records that can
be printed, saved, or emailed at a time. To increase the number of
records per screen, use the drop-down menu found at the bottom of each
search page.
Print any screen or display in HLAS OPAC
by selecting the browser's Print function (from an icon or menu)
while viewing the screen.
Note: All information (including graphics, navigation
buttons, etc.) will be included in the printout. However, this is the
only way to print a Headings List,
a Titles List, References
and Scope Notes, and the Librarian's View display.
Use the browser's
[Back] button to resume searching.
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