Sometimes, an employee may need to present, in lieu of a List A, List B, or List C document, an acceptable receipt, valid for a short period of time, for completion of Section 2 or Section 3 (reverification) of Form I-9. There are only three types of acceptable receipts:
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A receipt showing that the employee applied to replace a document that was lost, stolen or damaged
An employee may present a receipt for the application for the replacement of any List A, List B, or List C document. This receipt is valid for 90 days. When it expires, the employee must show the employer the replacement document.
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The arrival portion of Form I-94/I-94A with a temporary I-551 stamp and a photograph of the individual
A lawful permanent resident may present this List A receipt instead of showing his or her Permanent Resident Card (Form I-551) to show evidence of both identity and employment authorization. This receipt is valid until the expiration date on the stamp, or one year after the issuance date if the stamp does not contain an expiration date. When it expires, the employee must show the employer his or her Permanent Resident Card (Form I-551).
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Departure portion of Form I-94/I-94A with a refugee admission stamp
A refugee may present this List A receipt to show evidence of both identity and employment authorization. This receipt is valid for 90 days. When the receipt expires, the employee must show the employer either an Employment Authorization Document (Form I-766) or a combination of a List B document and an unrestricted social security card.
When the employee provides an acceptable receipt, the employer should:
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Record the document title in Section 2 under List A, List B, or List C, as applicable.
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Write the word “receipt,” the document title and number and the last day that the receipt is valid.
After the receipt expires, the employer should:
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Cross out the word “receipt” and any accompanying document number.
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Record the number and other required document information from the actual document presented.
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Initial and date the change.
Employers cannot accept a receipt for the application for an initial or renewal employment authorization but can accept a receipt for the application for replacement of a lost, stolen or damaged employment authorization document. Employers cannot accept receipts if employment will last less than three days.
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