How do I accept a Government charge card?
GSA SmartPay2 cardholders may carry the following card brands: Visa, MasterCard, and Voyager. Voyager cards may only be used for fleet related purchases. You can maximize your ability to capture Government sales by accepting these charge cards.
GSA SmartPay2 charge cards operate just like other charge cards. If you already accept these card brands for non-Government purchases, you can accept Government charge cards. If you do not currently accept these cards, contact any financial institution to learn more about establishing a merchant account.
Are Government charge cards tax exempt?
When using certain types of cards, Government cardholders are exempt from taxes on their purchases. Transactions against Federal Government accounts made within the United States that are directly paid by the Government are exempt from state and local taxes. These are considered centrally billed accounts.
Are there additional costs for accepting Government charge cards?
Government charge cards generally have the same acceptance costs as corporate cards. The transaction fees negotiated with the financial institution to accept corporate cards will apply to Government cards as well. If a business does not currently accept one or more of these cards and wants to participate, the cost of acceptance is negotiated between the company and its selected financial institution.
How do I identify GSA SmartPay2 Government charge cards?
All GSA SmartPay2 cards will use Government specific designs. Additionally, all cards will display the GSA SmartPay2 logo and include the phrases “United States Government” and “For Official Use Only.” There are 4 card designs displayed below:
What if I am unable to accept the Government charge card?
A business that has trouble accepting Government charge cards may be classified under a blocked Merchant Category Code (MCC). Businesses are required to label themselves by selecting an MCC that describes the products or services provided. Certain MCCs are blocked by agencies to prevent fraud and misuse.
If a company is experiencing problems accepting GSA SmartPay® 2 cards, it may be because the business is classified under an MCC that is blocked by that agency. To remedy this problem, merchants should talk to their financial institution to confirm that their MCC classification is accurate.
Do I have to accept Government charge cards?
Merchants and vendors that wish to obtain a schedule contract to do business with the Government are required to accept the Government charge card as a method of payment for micro-purchases, generally those purchases under $3,000. The rules and requirements for accepting cards are defined by the card associations and also cover Government charge cards.
How can I promote the use of Government charge cards at my business?
Government purchasers are required to use the charge card for micro-purchases, a category of purchases that includes most purchases under $3,000. There are a number of actions that merchants can do to promote the use of the card at their establishments, including:
- Providing Point of Sale Discounts – Offering a point of sale discount to Government cardholders is a great way to differentiate a business from others, and to increase the amount of Government purchases. Contact a GSA SmartPay® representative for more information on providing a point of sale discount.
- Providing Level 3 Transaction Data – Merchants that provide Level 3 transaction data are more attractive to Government agencies because the data enables agencies to keep track of their purchases more accurately. Merchants who wish to learn more about Level 3 data should contact their financial institution for more information.
Can cardholders use their card to fund alternative payment mechanisms, such as PayPal?
Depending on agency policy, charge cards may be allowed to fund e-commerce accounts to make purchases. However, the use of third party payment mechanisms like PayPal are discouraged because it is extremely difficult to determine the merchant from which the product/service was obtained for reconciliation and 1099 filing (when necessary).
Cardholders should check with their agency/organization card program management office to learn more about agency/organization policy.
Where can I find the VISA and MasterCard rules and regulations?
The VISA and MasterCard rules and operating regulations can be found by clicking on the following links:
VISA Operating Regulations
MasterCard Rules
Is a merchant allowed to photocopy a GSA SmartPay charge card?
Both VISA and MasterCard clearly state in their guidelines that a merchant is not allowed to make/store a photocopy of a any charge card.
VISA guidelines state: A merchant must not require a cardholder to provide any supplementary cardholder information as a condition of honoring the card including photocopying the card, unless it is required or permitted elsewhere in the US Regional Operating Regulations.
MasterCard guidelines state: The merchant must absolutely not copy the back of the card because the merchant is not allowed to record the CVC data. Although there is no rule prohibiting making a copy of the card front, there are standards regarding storing and destroying account data, which would include a copy of the card front.
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