Using our web-based application, commonly called Commuting and Parking Services (CAPS), eligible NIH employees can apply, recertify, change or withdraw from the NIH Transhare Program at any time.
CAPS is a web-based system that captures all required applicant data, automatically cross-checks NIH Parking Permit records, properly captures employee certifications, commuting information and costs. The Division of Amenities and Transportation Serives highly recommends obtaining your own SmarTrip® card if applying entirely online to ensure a speedy and simpler process.
CAPS is supported in Internet Explorer 8, Mozilla Firefox, and Apple Safari. If you receive an error message when trying to login, your security settings on your browser may be too high. Please try lowering them temporarily until you are complete with your actions. Also CAPS uses your NIH username and password, so if you have forgotten them, please visit IForgotMyPassword to reset it.
Applying for Transhare Benefits
After you have logged in to CAPS with your username and password, please choose to either "Enroll in Transhare" or if you know you are joining a Vanpool, select "Enroll in Vanpool." Note, if you do not qualify to participate in the Transhare program, after login in your will not see a button labeled "Enroll in Transhare or Vanpool." The following error message will be displayed: Must be an employee, volunteer, fellow, not a restricted tenant.
Please ensure you know your desired method of mass transportation and your monthly commuting costs. Depending on the transit provider, you may have to calculate your monthly costs.
The NIH Transhare Program will conduct monthly audits on its Transhare Members. These audits will ensure participants are providing accurate commuting cost declarations and that they are using the benefits provided. The NIH Transhare Program reserves the right to modify any participant's monthly subsidy at any time. We will use the below method in determining commuter's monthly costs.
A good tool in assisting in calculating your monthly commuting costs is WMATA's Trip Planner. This planner determines your door to door one-way trip cost for the majority of the Washington, DC metro area. After determining your one way costs, multiply by 2 to get your daily costs, finally multiplying by your total commuting days to work in a month. The NIH Transhare program uses an average month of four weeks with five work days in each week to determine monthly costs. Participants are encouraged to use this average as well. Remember to subtract any days you regularly telework.
| 8 hour days |
20 |
| AWS, 5/4/9 |
18 |
| AWS 4/10 |
16 |
| Part time |
Varies |
Example: 8 hour work days
One-way costs: $3.20
Daily costs = $3.20 x 2 = $6.40
Monthly Commuting Costs = $6.40 x 20 days = $128
Follow the on screen directions and fill out all of the required fields. After submitting your application for the NIH Transhare Program, you will receive two emails from "CAPS Admin." The first is a confirmation of your submittal and its pending status. The second email will either approve or deny your request. If approved, you will receive more information concerning your SmarTrip® card (if you did not provide one when first applying) and other pertinent instructions. If your application as denied, a reason will be provided in the email.
If you would prefer, you may choose to submit a paper application, with NIH Form 2705-1, Transhare Program Application in person to the NIH Parking Office to enroll in the program.
Annual Recertification/Renewal
As participants in the NIH Transhare Program, recertifications are conducted every year. To simplify the process, you are required to recertifiy in the program every year in the month listed below according to the first letter of your last name.
A - B - C |
JANUARY |
| D - E - F - G |
MARCH |
| H - I - J - K - L |
MAY |
| M - N - O - P |
JULY |
| Q - R - S |
SEPTEMBER |
| T - U - V - W - X - Y - Z |
NOVEMBER |
During your renewal month you will receive an email directing you to login to CAPS and renew. After login into the CAPS system, please choose the "Renew" button. If during the last year something has changed about your commute and use of mass transportation, you should select the option to "Renew and Modify." This options allows you to both renew and modify your membership at the same time.
You will receive an email confirmation once your renewal or renewal and modify has been processed and approved.
If you would prefer, you may choose to submit a paper application, NIH Form 2705-1, Transhare Program Application in person, via email or by fax (301) 480-0854 to the NIH Parking Office to renew in the program.
Change/Modify
If you need to change your commuting cost declaration, commuting mode, home address or SmarTrip® card number, etc. please login to CAPS and select the "Modify" button. There you will be able to update any information concerning your NIH Transhare account.
You will receive an email confirmation of your submittal to modify your account. Members will also receive an email confirmation after the modification has been approved by the NIH Parking Office.
If you would prefer, you may choose to submit a paper application, NIH Form 2705-1, Transhare Program Application in person, via email or by fax (301) 480-0854 to the NIH Parking Office to renew in the program. Terminate
You can be removed from the Transhare Program at any time. After logging in to CAPS, just select "Terminate" to submit your termination request. During the termination process, you can choose to have your termination take effect the day of your process, or at a future date, such as two weeks or in a month from now.
You will receive an email confirmation of your termination request. Members will also receive an email confirmation after they have been removed from the program by the NIH Parking Office. When your removal is approved, your benefits (if you have any remaining) will be suspended and you will be removed from any future allocations. Please note that any personal funds you have on your SmarTrip® will remain and will be available for your use and you may keep your card.
Once removed, you can reenroll in the NIH Transhare program at any time, or you are eligible to receive parking benefits.