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FAC-COR Re-certification is required every two
years from the date of initial certification.
Re-certification is ONLY done through the automated process in
the Federal Acquisition Institute’s Training Application System (FAITAS). If you have not registered in FAITAS you will
not be able to re-certify. FAITAS
Website Click Here
All training activities outlined in Appendix D
of the HHS
FAC-COR Handbook must be logged into FAITAS through a “My Points Request”. These requests are approved by your
supervisor in FAITAS. Once you have completed
the required trainings and met the CLP
threshold for your current level the system will notify you that you are ready
to submit a “My Achievement Request”.
This request serves as your re-certification submission. Your supervisor and the NIH Acquisition
Career Program Office will review and approve/disapprove.
When your Achievement Request is approved you
will receive an Achievement Certificate in FAITAS. This certificate is for the current
certification period and verifies your completion of the re-certification
requirements. This effectively extends
the FAC-COR certification for an additional two years. Your initial certification date will never
change in FAITAS unless you allow it to lapse.
Employees that are currently certified can
only re-certify at their current level or lower. You cannot re-certify to a higher level. To get certified at a higher level, you must
comply with the initial certification requirements for the higher level.
Level I: Entry
Level/Apprentice
Level I re-certification mandatory requirements
are as follows and must meet the 20 CLP
minimum re-certification requirement every two years.
STEP
1: Complete
Required Training (in any order):
A. One Day COR Refresher Training*
B. HHS
App. law Refresher Training **
C. Green Purchasing Training***
STEP
2: Complete Elective trainings to equal cumulative total
(including above required training) of 20
CLPs mapped to the COR competencies.
Sources for training: Supplemental training opportunities
STEP
3: Upload all outside trainings into FAITAS through a “My Points
Request”. Any training done through FAI/DAU will automatically be added into
FAITAS. See FAITAS Instructions Below
STEP
4: Once you have met the 20 CLP
minimum requirements, you can submit a “My Achievement Request”.
STEP
5: Ensure that you are registered for FAC-COR listserv
What Happens Next? The achievement request will be routed, in the
system, to your supervisor who will approve or disapprove. Once approved, it will be routed to the NIH
Acquisition Career Program Office for final review and
approval/disapproval. Once approved, you
will be notified through FAITAS and your achievement certificate will be
available in the FAITAS system. You must
repeat this process every two years once your next certification period starts.
Level II:
Mid-level/Journeyman
Level II re-certification mandatory requirements
are as follows and must meet the 40 CLP
minimum re-certification requirements every two years.
STEP
1: Complete
Required Training (in any order):
A. One Day COR Refresher Training*
B. HHS
App. law Refresher Training **
C. Green Purchasing Training***
STEP
2: Complete Elective trainings to equal cumulative total
(including above required training) of 40
CLPs mapped to the COR competencies.
Sources for training: Supplemental training opportunities
STEP
3: Upload all outside trainings into FAITAS through a “My Points
Request”. Any training done through FAI/DAU will automatically be added into
FAITAS. See FAITAS Instructions Below
STEP
4: Once you have met the 40 CLP
minimum requirements, you can submit a “My Achievement Request”.
STEP
5: Ensure that you are registered for FAC-COR listserv
What Happens Next? The achievement request will be routed, in the
system, to your supervisor who will approve or disapprove. Once approved, it will be routed to the NIH
Acquisition Career Program Office for final review and
approval/disapproval. Once approved, you
will be notified through FAITAS and your achievement certificate will be
available in the FAITAS system. You must
repeat this process every two years once your next certification period starts.
Level III:
Senior/Expert
Level III
re-certification mandatory requirements are as follows and must meet the 80 CLP
minimum re-certification requirements every two years.
STEP
1: Complete
Required Training (in any order):
A. One Day COR Refresher Training*
B. HHS
App. law Refresher Training **
C. Green Purchasing Training***
D. Ethics & Fraud Awareness Training –
Requirement Completed with annual Ethics training
STEP
2: Complete Elective trainings to equal cumulative total
(including above required training) of 80
CLPs mapped to the COR competencies.
Sources for training: Supplemental training opportunities
STEP
3: Upload all outside trainings into FAITAS through a “My Points
Request”. Any training done through FAI/DAU will automatically be added into
FAITAS. See FAITAS Instructions Below
STEP
4: Once you have met the 80 CLP
minimum requirements, you can submit a “My Achievement Request”.
STEP
5: Ensure that you are registered for FAC-COR listserv
What Happens Next? The achievement request will be routed, in the
system, to your supervisor who will approve or disapprove. Once approved, it will be routed to the NIH
Acquisition Career Program Office for final review and
approval/disapproval. Once approved, you
will be notified through FAITAS and your achievement certificate will be
available in the FAITAS system. You must
repeat this process every two years once your next certification period starts.
FAC-COR REQUIRED RE-CERTIFICATION TRAININGS
*COR Refresher
Training Options:
**HHS
Appropriations Law Refresher
Currently, there are
limited options for this requirement.
There is a free online training option through ASI. Enrollment for this training
would have to be request from our office through FAC-COR@mail.nih.gov
***Green Purchasing
Training Refresher
This requirement can
be met by the completion of any one of the options from the Green Purchasing
Website: Click
Here for Green Purchasing Website
FREE ONLINE TRAINING OPTIONS
There are currently
two free online vendors that provide numerous training options to complete the
certification and re-certification requirements.
FAI/DAU: The Defense Acquisition University (DAU) offers several courses related
to acquisition and budget. These courses
can be registered for through FAITAS and a complete listing of their courses
with the number of CLPs awarded for each can be found at www.dau.mil.
ASI: ASI’s Applied Learning
Online (ALO) modules offer several course related to
acquisitions. The licenses for this
vendor are paid for annually by HHS. They are reusable so HHS limits the enrollment time one has to complete the trainings to 21
days. Send enrollment requests to FAC-COR@mail.nih.gov.
FAITAS INSTRUCTIONS
The links below provide the FAITAS User Guides for both Employee and
Supervisor actions in FAITAS. These are step-by-step instructions to all the
actions employees or supervisors will do in the FAITAS System. The instructions
to the most common actions are provided below with HHS/NIH specific details.
Click
Here for FAITAS Employee User Guide
Click
Here for FAITAS Supervisor User Guide
Adding CLPs to FAITAS: This function will be used
to add all training activities you have completed only if you have a current
certification in the system. (Note: Any training registered and taken through
FAITAS will be added to your CLP count automatically
once you have completed the training. You will not need to add those CLPs
to FAITAS.) Please follow the command chain below to obtain the short form
which will require you to complete some basic information about the training
and upload your supporting documentation. CLP requests in FAITAS
must be approved by your immediate supervisor. The way the FAITAS system
is set-up, no one can enter your training in the system for you.
Top Toolbar>>Manage Career>>Continuous Learning>>My Point
Requests>>Add Continuous Learning Point Request>>Continue to Add
Continuous Learning Points
Submitting an Achievement Request: (also known as
a Re-certification Request): This function will be used during your
re-certification period when you have met the minimum CLPs and mandatory
training requirements for the FAC-COR certification level you currently
hold. Please follow the command chain below to obtain the form which will
allow you to submit your re-certification request. (Note: Re-certification
can be done any time after you have uploaded the minimum number of CLPs into
FAITAS. The system will not allow you to re-certify until you have completed
the minimum number of CLPs.) This action will be approved by your immediate
supervisor and the NIH ACM.
Top Toolbar>>Manage Career>>Continuous Learning>>My
Achievement Request>>Achievement Request
All these actions are illustrated in greater detail with screenshots in
the “User Guides” portion of FAITAS under the following command chain.
Top Toolbar>>Help>>User Guides>>Quick Start Guides
EXPIRATION POLICY
FAITAS will send out periodic reminders of your certification expiration
date. It is your responsibility to keep track of when your FAC-COR certification
expires.
Due to system limitation in FAITAS, a one-time 14 day extension of your
FAC-COR certification may be granted, but you must first notify us 30 days prior to your
expiration through the FAC-COR@mail.nih.gov inbox.
If your FAC-COR certification expires, the FAITAS system will
automatically revoke your current certification. In order to re-certify you must complete a
“Certification Request” in FAITAS and attach all the required re-certification
trainings and CLPs.
Questions? Send to FAC-COR@mail.nih.gov