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Requirement for retention of FAC-C certification.
To maintain FAC-C certification all warranted Contracting Officers, as well as Contract Specialists, must earn 80 CLPs every 2 years. FAC-C certification will technically expire if the CLPs are not earned every 2 years (from the date of initial certification or re-certification) and, if applicable, may result in a loss of warrant authority. (Note: The certification programs' continuous learning requirement applies to all applicable personnel, including those who were certified under prior certification programs.) The two year window reflects the time when you received your certification, so for example is John Smith received a FAC-C I certification on January 1, 2012, he would have through January 1, 2014 to earn his 80 CLPs. Staff are encouraged to keep track of their hours in a file at their desk and review with their supervisors on a yearly basis. One mechanism for recording hours is through this form.
CLPs are generally equal to an hour of training. The CLP rules are posted here.
Additional HHS training requirements.
Acquisition personnel are required to complete, as applicable, the additional training requirements specified below. These courses may be used as electives for the purpose of satisfying FAC-C requirements or as continuous learning for maintenance of FAC-C or SAC certifications.
a. Earned value management training: All personnel in the GS-1102 series who are responsible for, or may become responsible for, the award or administration of any contract to which earned value management (EVM) is applied pursuant to 334.201(a) or (b) must successfully complete an EVM training course before they commence administration of the contract or are authorized to award the contract. After completion of the initial course, a refresher course is required every 2 years. This course is in addition to the training requirements for FAC-C certification at the specified levels. Determination of course suitability shall be made by the Operating Division (OPDIV) HCA, in conjunction with HHS' Office of the Chief Information Officer (OCIO) or Office of Facilities Management and Policy (OFMP), as appropriate. To be eligible, both the basic and refresher courses must each be 8 hours or more in length. Tracking of this training must be done through one’s supervisor. Where to find the training:
b. Performance based acquisition training. All GS-1102s, who award or administer service contracts, are required to complete a Performance-Based Acquisition (PBA) course prior to assuming such responsibilities. Refresher training in PBA is required every 4 years. To be eligible, a course must be 8 hours or more in length. Tracking of this training must be done through one’s supervisor. Where to find the training.
c. Appropriations law training. All GS-1102s and GS-1105s are required to complete Federal appropriations law course, within 1 year of entering on duty. Tracking of this training must be done through one’s supervisor. Where to find the training.
d. Green purchasing training. All GS- 1102s and GS-1105s are required to complete green purchasing training every 2 years. A database is kept within the Office of Acquisition & Logistics Management. Where to find the training.
e. Section 508 training. All GS-1102s, GS-1105s, and GS- 1106s who award or administer acquisitions that exceed the micro- purchase threshold and involve electronic information technology (EIT) products or services (subject to Section 508 of the Rehabilitation Act of 1973 and pertinent HHSAR provisions), must complete all applicable training courses sponsored by the HHS Office on Disability. For information on frequency, timing, and duration of the training requirement, personnel shall consult with the HHS Office on Disability. Tracking of this training must be done through one’s supervisor. See link for more details.
f. FAITAS All those in the acquisition community across the federal government are asked to establish their profile in FAITAS. Please go to the following link to register: www.fai.gov. Further FAITAS guidance is also posted here.
ADDITIONAL TRAINING RESOURCES:
QUESTIONS? Send to FAC-C@mail.nih.gov
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