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FAC-P/PM Application Process:
All candidates
must complete, sign, and date the forms found in the
FAC-P/PM Handbook. Completed applications should be scanned and
submitted to:
FAC-PPM@mail.nih.gov. Originals may be sent to: Kimberly
Doherty, OD/OALM - Acquisition Career Manager, 6100/6D01, but scanned copied are
preferred. Please review additional application guidance here :Click Here
Levels I/II
- Applications are reviewed by the Acquisition Career Manager and OPDIV board
members on a rolling basis.
Level III
- Applications are reviewed at the Department level at HHS board
meetings which are also conducted on a quarterly/as needed basis. The next HHS quarterly board meeting is TBA.
Specific questions may be forwarded to: FAC-PPM@mail.nih.gov
.
Application Process:
The following forms found in the handbook
FAC-P/PM Handbook. must be completed:
-
Federal Acquisition Certification for Project and Program Managers –
Certification Action Request Form (Appendix G). NOTE: This form serves as
a checklist for required supporting documentation.
-
Federal Acquisition Certification for Project and Program Managers – Functional
Transcript Form (Appendix H). NOTE: This form provides an overview of the
project/program manager’s experience – as it relates to the specified
competencies – and indicates the project’s performance, and project cost,
duration, scope and results.
-
Federal Acquisition Certification – Project and Program Managers – Achievement
of Competencies and Proficiencies Form (Appendix I). Attach all necessary
information – e.g., training certificates, transcripts, or other evidence that
documents the candidate has met the training requirements at the requested
level. NOTE: This form primarily serves as a coversheet for training
documentation.
Specific Instructions - Certification Levels I and II
Step 1.
The candidate’s immediate supervisor must review Appendix G
(Certification Action Request Form), Appendix H (Functional Transcript),
and Appendix I (Achievement of Competencies and Proficiencies Form).
·
If the immediate supervisor concurs that the candidate has met the certification
action requirements for the level requested, the immediate supervisor must check
the concurrence block on the Federal Acquisition Certification for Project and
Program Managers – Certification Action Request Form, sign and date where
indicated, and provide the certification package to the OPDIV ACM for review and
concurrence.
·
If the candidate has not met the certification action requirements for the level
requested, the immediate supervisor must check the non-concurrence block,
provide a written rationale, sign and date where indicated, and if appropriate,
develop with the candidate a plan for enhancing or adding to the individual’s
competencies.
Step 2.
The OPDIV ACM must review Appendix G (Certification Action Request Form),
Appendix H (Functional Transcript), and Appendix I (Achievement of Competencies
and Proficiencies Form) for completeness and adequacy.
-
If the OPDIV ACM concurs that the candidate has met the certification action
requirements for the level requested, the application then is reviewed by the
Acquisition Career Manager and OPDIV board members on a rolling basis for
review and approval.
-
If the candidate has not met the certification action requirements for the level
requested, the OPDIV ACM must provide the rationale for non-concurrence in
writing and return the certification request to the candidate through the
individual’s immediate supervisor.
Step 3.
The OPDIV EO or designee must review Appendix G (Certification Action Request
Form), Appendix H (Functional Transcript), and Appendix I (Achievement of
Competencies and Proficiencies Form).
-
If the OPDIV EO or designee agrees that the candidate has met the certification
action requirements, the OPDIV EO or designee must check the approval block on
the Federal Acquisition Certification – Project and Program Managers –
Certification Action Request Form, sign and date where indicated, and return the
certification package to the OPDIV ACM who will return the package to the
candidate through the individual’s immediate supervisor.
-
If the candidate has not met the certification action requirements for the level
requested, the OPDIV EO or designee must check the disapproval block, sign and
date where indicated, and document the rationale for disapproval. The OPDIV EO
or designee must then return the disapproved certification request to the OPDIV
ACM who will return the package to the candidate through the individual’s
immediate supervisor.
Step 4.
Register in the FAITAS System (if not already registered). FAITAS Website Click Here
Step 5.
Apply for FAC-PPM certification in FAITAS through the following commands. Please Note: All applications have three sections that require attachments added in order to submit.
Top Toolbar>>Manager Career>>Certification>>My Certification Request>>Add Certification Requests
What Happens Next? The application will be routed, in the system, to your supervisor who will approve or disapprove. Once approved, it will be routed to the NIH Acquisition Career Program Office for review and approval/disapproval. Once approved, it will then be routed to the HHS Agency Certification Manager for final review and approval/disapproval. Once approved, you will be notified through FAITAS and your certification will be available in the FAITAS system. You must maintain your certification every two years by meeting all the re-certification requirements.
Specific Instructions - Certification Level III.
Step 1.
The candidate’s immediate supervisor must review Appendix G (Certification
Action Request Form), Appendix H (Functional Transcript), and Appendix I
(Achievement of Competencies and Proficiencies Form).
-
If the immediate supervisor concurs that the candidate has met the certification
action requirements for Level III, the immediate supervisor must check the
“concurrence” block on the Federal Acquisition Certification for Project and
Program Managers – Certification Action Request Form, sign and date where
indicated, and provide the certification package to the OPDIV Board member
(primary or alternate) for review and concurrence.
-
If the candidate has not met the certification action requirements for Level
III, the immediate supervisor must check the “non-concurrence” block, provide a
written rationale, sign and date where indicated, and if appropriate, develop
with the candidate a plan for enhancing the individual’s competencies.
Step 2.
The OPDIV Board member (primary or alternate) must review Appendix G
(Certification Action Request Form), Appendix H (Functional Transcript), and
Appendix I (Achievement of Competencies and Proficiencies Form) to ensure that
the candidate’s qualifications meet the specified experience and training
requirements.
-
If the OPDIV Board member (primary or alternate) agrees that the candidate has
met the certification action requirements for Level III, the OPDIV Board member
(primary or alternate) must check the “concurrence block” on the Federal
Acquisition Certification for Project and Program Managers – Certification
Action Request Form, sign and date where indicated, and forward the
certification package to the OPDIV ACM.
-
If the candidate has not met the certification action requirements for Level
III, the OPDIV Board member must check the “non-concurrence” block, sign and
date where indicated, and document the rationale for non-concurrence. The OPDIV
Board member must then return the certification request to the candidate through
the individual’s immediate supervisor.
Step 3.
The OPDIV ACM will review the application for completeness and adequacy. If the
application is complete and adequate, the OPDIV ACM will check the “Reviewed”
block and forward the application to the OPDIV EO. If the OPDIV ACM determines
that the application is incomplete or inaccurate, he/she will coordinate with
the appropriate parties for resolution prior to forwarding the application to
the OPDIV EO (or designee).
-
If the OPDIV EO concurs that the candidate has met the certification action
requirements for Level III, the OPDIV EO must check the “concurrence” block on
the Federal Acquisition Certification for Project and Program Managers –
Certification Action Request Form, sign and date where indicated, and return the
certification package to the OPDIV ACM. In turn, the OPDIV ACM will forward the
package to the HHS FAC-P/PM Certification Board through the FAC-P/PM Program
Manager.
-
If the OPDIV EO does not agree that the candidate has met the certification
action requirements for Level III, the OPDIV EO must check the “non-concurrence”
block, sign and date where indicated, and document the rationale for
non-concurrence. The OPDIV EO must then forward the application to the OPDIV ACM
who will return the package to the candidate through the individual’s immediate
supervisor.
Step 4.
The HHS FAC-P/PM Certification Board that meets on a quarterly or as needed
basis will thoroughly review all Level III applications for Departmental
certification suitability.
-
If the HHS FAC-P/PM Certification Board concurs that the candidate has met the
certification action requirements for Level III, the FAC-P/PM Program Manager
must check the “approve the certification action” block on the Federal
Acquisition Certification – Project and Program Managers – Certification Action
Request Form, sign and date where indicated, and forward the certification
request to the Deputy Assistant Secretary for Grants and Acquisition Policy and
Accountability (DAS/GAPA) or designee for certification approval.
-
If the HHS FAC-P/PM Certification Board does not agree that the candidate has
met the certification action requirements for Level III, the FAC-P/PM Program
Manager must check the “disapprove the certification action” block, sign and
date where indicated, and document the rationale for non-concurrence. The
FAC-P/PM Program Manager must then return the certification request to the OPDIV
ACM, who will return the package to the candidate through the individual’s
immediate supervisor.
Step 5.
Register in the FAITAS System (if not already registered). FAITAS Website Click Here
Step 6.
Apply for FAC-PPM certification in FAITAS through the following commands. Please Note: All applications have three sections that require attachments added in order to submit.
Top Toolbar>>Manager Career>>Certification>>My Certification Request>>Add Certification Requests
What Happens Next? The application will be routed, in the system, to your supervisor who will approve or disapprove. Once approved, it will be routed to the NIH Acquisition Career Program Office for review and approval/disapproval. Once approved, it will then be routed to the HHS Agency Certification Manager for final review and approval/disapproval. Once approved, you will be notified through FAITAS and your certification will be available in the FAITAS system. You must maintain your certification every two years by meeting all the re-certification requirements.
QUESTIONS? Send to: FAC-PPM@mail.nih.gov