Indian Affairs | Indian Affairs Manual

The Indian Affairs Manual

The Indian Affairs Manual (IAM) contains the current policies and directives of Indian Affairs. The IAM is organized into sections called Parts, which are the major functions and programs (for example: Budget, Trust, Education) under the authority of the Assistant Secretary of Indian Affairs. Each Part is further divided into chapters; these chapters are permanent policy which describe (in general) what each program or functional area is responsible for (what they do) and under what authority they do it. IA programs/offices are encouraged to review their policy chapters for updates every five years, in compliance with the Administrative Procedure Act. Compliance with the Manual is mandatory for Indian Affairs employees.

The Parts of the Manual are organized in the following groups:

0 – 10 Items of General Interest
11 – 17 Relationships with Tribes, Congress, the States, and the Public
18 – 29 Management and Administration
30 – 34 Education Programs
35 – 39 Reserved
40 – 42 Law Enforcement and Security Services
43 – 48 Economic Development
49 – 56 Trust Services
57 – 57 Transportation
58 - 58 Geospatial
59 – 59 Environmental and Cultural Resources Management
60 – 69 Information Technology
70 – 75 Indian Services
76 – 76 Indian Land Consolidation Program
77 – 79 Reserved
80 – 89 Construction and Maintenance
90 – 92 Emergency Operations
93 – 100 Reserved
101 – 105 Trust Funds Management

The IAM Index is a work in progress and changes regularly as programs update their policies in conjunction with changing organizational structure and program responsibilities. Note that Chapters without document links either: have not yet been developed, or are in development/review by the appropriate program office (but not yet final and available for posting).

Parts and Chapters	Title	Issued/Updated Date
ITEMS OF GENERAL INTEREST (Parts 0 – 10)
Part 0	Introduction and Index
Chapter 1	Introduction and Index	04/23/08
2	Index (Note: the ‘Index’ referred to here is this document)	Work in Progress

Part 1	Indian Affairs Directives System
Chapter 1	General	02/08/11
2	Federal Register Documents	Superseded by 18 IAM 2
3	Indian Affairs Manual (IAM)	02/08/11
4	Handbooks to the Indian Affairs Manual	02/08/11
5	Regional Directives (RDs)	02/08/11
6	National Policy Memoranda (NPMs)	02/08/11
7	Regional Policy Memoranda (RPMs)	02/08/11
8	Assistant Secretary's Orders (ASOs)	02/08/11

Part 2	Organization
Chapter 1	Policy and Responsibilities	10/25/99
2	Order of Succession	10/25/99
3	Headquarters Orders of Succession	10/25/99

Part 3	Delegations of Authority
Chapter 1	General	10/25/99 Update drafted
2	Delegations to Office Directors Office of the Assistant Secretary - Indian Affairs	10/25/99 Update drafted
3	Delegations to BIA Division Chiefs under Office Directors, Office of the Assistant Secretary - Indian Affairs	In review
4	Delegation of Authority - Director, BIA to Deputy Bureau Director, Field Operations	12/19/12
5	Delegation of Authority - Director, BIA to Deputy Bureau Director, Justice Services	5/17/10
6	Delegation of Authority - Director, BIA to the Deputy Bureau Director, Indian Services and Deputy Bureau Director, Trust Services	5/17/10
7	Reserved
8	Delegations to Deputy Directors, Associate Deputy Directors, and the Assistant Deputy Director (BIE)	11/05/10
9	Delegation of Authority to the Director, Office of Self Governance	3/13/12
10	Delegations to Office Directors, Office of the Chief Financial Officer	07/08/09

Part 4	Reserved

Part 5	Management Accountability
Chapter 0	Overview and Responsibilities	10/02/12
1	Internal Control and Audits of IA Operations	02/01/12
2	Single Audits	11/06/12
3	Management Controls	See 5 IAM 1 (2/01/12)
4	Annual Assurance Statements	02/01/12

Part 6	Reserved

Part 7	Correspondence Management
Chapter 1	Goals and Responsibilities	4/27/01
2	Clearance and Signature Authorities	4/27/01
3	Copies	4/27/01

Part 8	Equal Opportunity Programs
Chapter 1	Overview and Responsibilities	In review
2	Reserved
3	Procedures for BIA and BIE Employees to File a Complaint of Discrimination	01/28/10

Part 9	Records Management

Part 10	Information Quality
Chapter 1	General Overview	See 10 IAM 1-6
1-6	Information Quality	07/21/09
2	Quality of Disseminated Information	07/21/09
3	Scientific Integrity	07/21/09
4	Scientific Conduct	07/21/09
5	Peer Review	07/21/09
6	Requests for Correction and Administrative Appeals	07/21/09

RELATIONSHIPS WITH TRIBES, CONGRESS, THE STATES, AND THE PUBLIC (Parts 11–17)
Part 11	Public Affairs

Part 12	Congressional and Legislative Affairs

Part 13	Indian Self-Determination
Chapter 1	Authorities and Waivers	1/13/00
2	Awarding Official Implementation Plans	5/11/07
3	Awarding Official Certification System	5/10/07
4	Awarding Official Standard of Conduct	5/11/07

Part 14	Indian Self-Governance

Part 15	Federal Acknowledgement

Parts 16-17	Reserved

MANAGEMENT AND ADMINISTRATION (Parts 18 – 29)
Part 18	Regulatory Affairs and Collaborative Action
Chapter 1	Overview and Responsibilities	In surnaming
2	Federal Register Notices and Rules	In surnaming
3	Information Collection	In surnaming
4	Collaborative Action and Dispute Resolution	In surnaming
5	Directives System	In surnaming

Parts 19	Oversight
Chapter 1	Conference Related Activities and Planning	11/07/12

Part 20	Performance Management
Chapter 1	Overview and Responsibilities	8/23/12
2	Strategic Planning	8/23/12
3	Annual Performance Plan and Report	8/23/12
4	Annual Performance-based Budget	8/23/12
5	IA Performance Management System (IA-PMS)	8/23/12
6	Performance Cost Data and Modeling	8/23/12
7	Program Review and Assessment	8/23/12
8	Capital Planning and Investment Control	8/23/12
9	Program Planning Guidance	10/16/12

Part 21	Acquisition and Property Management

Part 22	Acquisition
Chapter 1	Reserved
2	Reserved
3	Contract File Location, Organization and Retention	In draft

Part 23	Property
Chapter 1	Administration	09/23/10
2	Personal Property Accountability	09/23/10
3	Inventory	09/23/10
4	Budget Object Class (BOC) Requisitions and Leases/Rentals	03/22/10
5	Receipt of Property and Services	In review
6	Identification	09/23/10
7	Stores	09/23/10
8	Relief of Accountability	09/23/10
9	Acquisition, Accountability, and Control of Firearms/Ammunition	09/23/10
10	Classification	09/23/10

Part 24	Grants and Cooperative Agreements
Chapter 1	Processing Grants and Cooperative Agreements	In draft
2	Standard Forms
3	Purchase of Vehicles by Grantees

Part 25	Safety and Occupational Health* *This function falls under the purview of the Office of Facilities, Environmental, Safety & Cultural Resources Management (Parts 59 and 80-89 also)
Chapter 1	Policy and Authorities	10/5/04
2	Responsibilities	10/5/04
3	Staff Services	7/13/04
4	Federal Occupational Safety and Health (OSHA)	7/13/04
5	Motor Vehicle Safety Program	7/14/04
6	Loss Compensation Program	8/5/04
7	Employee Injury Compensation Program	8/5/04
8	Indian Highway Safety Program	Rescinded (function moved to OJS in 2010)
9	Technical Assistance Program	7/14/04

Part 26	Budget
Chapter 1	Budget Formulation	09/30/09
2	Administrative Control of Funds	09/30/09
3	Distribution of Resources	09/30/09
4	Reimbursement Authority	09/30/09
5	Reprogramming	09/30/09
6	Federal Financial System Codes	09/30/09

Part 27	Financial Management

Part 28 *HR Chapter index follows the OPM index scheme.	Human Resources
28 IAM 1	Human Capital Policy and Responsibilities	4/23/08
28 IAM 335	IA Merit Promotion and Placement Plan	10/06/10
28 IAM 338	Maximum Entry Age and Mandatory Retirement of Law Enforcement Officers	Rescinded 11/17/11
28 IAM 351	Competitive Areas	7/28/10
28 IAM 430	Performance Appraisal - Reconsideration	3/13/08
28 IAM 451	Awards and Recognition	11/18/10
28 IAM 630	Creditable Service for Accruing Annual Leave	In review
28 IAM 790	Fitness Membership Fee Reimbursement	01/06/10

Part 29	Reserved

EDUCATION PROGRAMS (Parts 30 – 34)
Part 30	Education (Management)
Chapter 1	Organization and Responsibilities
2	Cooperative Agreements with Local Public School Districts	01/11/11
3	School Contingency Funds	5/16/08
4	Critical Incident and Death Reporting Form Policy	5/24/10
5	Prohibiting Use of Drugs, Alcohol, Tobacco and Inhalants in BIE Schools	In draft
6	Zero Tolerance for Firearms and Other Weapons	In draft
7	Health and Wellness Policy	12/28/11
8	Donations Policy	In review
9	Parental Permission Slip for Extracurricular Activities	10/26/10
10	Family and Child Education (FACE) Procedures	3/11/11
12	Emergency Management Programs in BIE Schools	5/17/12
14	K-12 Suicide Prevention, Early Intervention, and Postvention Services	7/28/11
16	BIE School Policy for Sexual Offenders, K-12	1/23/13

Part 31	Education (Programs)

Part 32	Education (Personnel)
Chapter 1	Reserved
2	Education Contract Personnel	04/21/09

Part 33	Reserved

Part 34	Education (Post Secondary)
Chapter 1	Post Secondary Schools - Policy, Procedures and Responsibilities	In review
6	Addressing and Responding to Sexual Violence and Abuse at BIE Post-Secondary Institutions	10/11/12
7	Post Secondary Suicide Prevention, Early Intervention, and Postvention Services	7/28/11

Parts 35-39	Reserved

LAW ENFORCEMENT and SECURITY SERVICES (Parts 40 – 42)
Part 40	Law Enforcement and Corrections
Chapter 1	Authority and Responsibilities	2/24/99
2	Law Enforcement Standards	5/5/99
3	Corrections Standards	05/09/07

Parts 41- 42	Reserved

ECONOMIC DEVELOPMENT (Parts 43 – 48)
Part 43	Reserved

Part 44	Grant Programs
Chapter 1	Indian Business Development Program	10/4/04

Part 45	Job Placement and Training
Chapter 1	Employment Assistance and Vocational Training	10/25/99
2	Demonstration Programs	10/14/98

Part 46	Loan Programs
Chapter 1	General	11/19/98
2	Loan Guarantees and Interest Subsidies	10/25/99
3	Direct Loans	10/25/99

Part 47	Indian Gaming
Chapter 1	Reserved
2	Reserved
3	Tribal Revenue Allocation Plans	3/11/11

Part 48	International Activities

TRUST SERVICES (Parts 49 – 56)
Part 49	Probate
Chapter 1	Memorandum of Partnership (BIA, OST, OHA)	In draft
2	Reserved
3	Requesting Modification to Indian Probate	In surnaming

Part 50	Irrigation and Power
Chapter 1	Irrigation	10/25/99
2	Electric Power Utilities	10/25/99

Part 51	Land Titles and Records
Chapter 1	Overview and Authorities
2	Recording and Custody of Land Title Documents	4/30/12
3	Filing and Custody of Non-Land Trust Asset Documents	4/30/12
4	Examination and Certification of Land Title	4/30/12

Part 52	Real Estate Services
Chapter 1	Overview and Authorities
2	Boundary Evidence Standards	In review
3	Monitoring and Clearing of Invoices and Trust Fund Payments from Trust Funds Receivables	7/14/10
4	Reserved
5	IIM Land Use Agreement Direct Payment Arrangement	7/21/08
6	Delinquent Payments Received on Expired Leases	1/22/08
7	Reserved
8	Posting for Deposits of Right-of-Way Funds	1/22/08
9	Reserved
10	Tribal Land Assignments	2/11/08
11	USDA Farm Services Program Payments	1/22/08
12	Processing Discretionary Fee-to-Trust Applications	6/24/10

Part 53	Forestry
Chapter 1	Policy, Authorities and Responsibilities	9/01/06
2	Forest Management Planning	9/01/06
3	Contract Sales of Forest Products	9/01/06
4	Permit Sales of Forest Products	9/01/06
5	Forest Development	9/01/06
6	Forest Pest Management	9/01/06
7	Forest Trespass	9/01/06
8	Inventory and Monitoring	9/01/06
9	Silviculture	9/01/06
10	Woodland Management	9/01/06
11	Forest Management Deductions	9/01/06

Part 54	Ag and Range

Part 55	Safety of Dams
Chapter 1	Policy, Authorities and Responsibilities	9/6/99
2	Program Requirements for Existing and Proposed Dams	9/6/99

Part 56	Fish, Wildlife, and Recreation
Chapter 1	Authority and Responsibilities	10/25/99
2	Policies	10/25/99

TRANSPORTATION (Part 57)
Part 57	Aviation Management
Chapter 1	Policy and Responsibilities	10/25/99
2	Operations	10/25/99
3	Safety	10/25/99

GEOSPATIAL (Part 58)
Part 58	Geospatial


ENVIRONMENTAL AND CULTURAL RESOURCES MANAGEMENT (Part 59)
Part 59	Environmental and Cultural Resources Management
Chapter 1	Policy, Requirements and Responsibilities	11/17/11
2	Environmental Management Assessment and Performance Program	10/20/11
3	National Environmental Policy Act	10/20/11
4	Hazardous Substances Investigation, Remediation and Reporting	8/30/12
7	Paleontological Resources	4/30/12
8	Protection of Historical and Archeological Resources	10/16/12
9	Native American Graves Protection and Repatriation	3/07/12
10	Museum Property Program	7/20/10

INFORMATION TECHNOLOGY (Part 60 - 69)
Part 60	Information Resources
Chapter 1	Authorities, Organization, and Responsibilities	12/27/05

Part 61	Chief Information Officer – Indian Affairs

Part 62	Information Policy
Chapter 1	Overview
2	Government Paperwork Elimination Act (GPEA)
3	Information Collection (PRA)	Superseded by 18 IAM 3
4	Freedom of Information (FOIA) and Privacy Act	2/15/00
5	Records Management
6	Correspondence Management
7	eGov and NSN Domain Program
8	Communication and Outreach

Part 63	Information Planning
Chapter 1	Overview
2	Capital Planning and Investment Control	See also 20 IAM 8

Part 64	Information Development
Chapter 1	Reserved

Part 65	Information Security and Privacy
Chapter 1	General
2	Network Account Password	12/17/07
3	Media Protection	12/17/07
4	Portable Device Use	12/17/07
5	Personal Use of Government Resources	12/17/07
6	Help Desk Use	12/17/07
7	Email Use	12/17/07
8	Internet Use	12/17/07
9	Remote Access	03/04/10

Part 66	Information Architecture and Engineering

Part 67	Information Operations

Parts 68 - 69	Reserved

INDIAN SERVICES (Parts 70 – 75)
Parts 70 -72	Human Services

Parts 73 -74	Tribal Government Services

Part 75	Alcohol and Substance Abuse

INDIAN LAND CONSOLIDATION PROGRAM (Part 76)
Part 76	Indian Land Consolidation Program
Chapter 1	Organization and Responsibilities
2	Reserved
3	Application Policy to Acquire Fractionated Interests Using ILCP Funds	03/13/08
4	Conveyance of Indian Land Consolidation Purchased Interests to Indian Co-Owner	10/13/11
5	ILCP Purchase of Trust and/or Restricted Land Interests during Consolidation by Sale	03/13/08
6	Acquisition Policy using Revenue from the ILCP Acquisition Fund	05/09/08
7	Life Estate Policy for ILCP	Rescinded 11/04/11
8	Mineral Acquisition to reduce number of Fractional Mineral Interests	05/09/08
9	Witness Policy for the ILCP	02/19/08
10	ILCP Tracts and Timber Sale Revenue	10/13/11
11	Purchase of Surface and Mineral Interests using ILCP Funds	Rescinded 11/04/11
12	Rounding as applied by ILCP	02/19/08
13	Account Restriction Policy for the Indian Land Consolidation Program	11/22/10 (in review)
14	Indian Land Consolidation Program Purchase of Trust and/or Restricted Land Interests at Probate	03/13/08 (in review)
15	Sale of Trust and/or Restricted Land Interests by BIA Employee to ILCP	10/13/11
16	Application Policy to Acquire Fractionated Ownership Interests Held by Minors	Rescinded 11/04/11
17	Acquiring Fractionated Interests at Fair Market Value	08/01/08
18	Deeds Recorded in the TAAMS Image Repository	01/25/10
19	Reserved
20	Using Appraised Values from OAS	02/27/10 (in review)
21	Recoup Revenue Process	02/27/10
22	Using Appraised Values received from OME	02/27/10 (in review)
23	Automatic Application of Conveyance in TAAMS	In Review

Parts 77 - 79	Reserved

CONSTRUCTION AND MAINTENANCE (Parts 80 - 89)
Part 80	Facilities Management Program* *This function falls under the purview of the Office of Facilities, Environmental, Safety & Cultural Resources Management (Parts 25 and 59 also)
Chapter 0	Table of Contents	01/23/07
1	General Guidelines	01/23/07
2	Construction Program	01/23/07
3	Operations and Maintenance Program	01/23/07
4	Construction of New or Replacement Quarters	01/23/07
5	Quarters Operations and Maintenance Program	01/23/07
6	Energy Conservation/Management Program	01/23/07
Appendix A	Glossary	01/23/07

Part 81	Road Construction

Part 82	Roads Maintenance

Part 83	Capital Asset Management

Part 84	Education Facilities

Part 85	Non-Education Facilities

Parts 86 -89	Reserved

EMERGENCY OPERATIONS (Parts 90 – 92)
Part 90	Wildland Fire Management
Chapter 1	Policies and Responsibilities	1/19/06
2	Fire Management Plans	1/19/06
3	Fire Management Programs	1/19/06
4	Other Fire Management Programs	1/19/06

Part 91	Homeland Security (Infrastructure Protection)
Chapter 1	Critical Infrastructure and Key Resource Protection Policy, Functions, and Responsibilities	In draft

Part 92	Homeland Security (Emergency Management)
Chapter 1	Emergency Management Program – Policy, Functions, and Responsibilities Please contact the RACA Office if you need to view this policy	9/28/10

Parts 93-100	Reserved

TRUST FUNDS MANAGEMENT (Parts 101 – 105)
Part 101	Individual Indian Money Accounts
Chapter 1	General	8/21/00
2	Supervised Accounts	8/21/00
3	Reserved
4	Appeals Process	8/21/00

Parts 102-105	Reserved

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