Managing a VA Schedules Contract

Congratulations!  All your efforts have paid off and you are about to begin your journey toward connecting your business and VA Schedule contract with government customers…the work to maximize your contract’s potential is just beginning.

The following pages walk you through your responsibilities as a VA Schedule contract holder and offers resources and strategies for maintaining your FSS contract while maximizing your business opportunities.

Price List Requirements — There are several administrative steps that newly awarded contractors must complete upon receipt of a VA Schedule contract, including:

• Creating, updating, and distributing your Authorized FSS Paper Pricelist
• Getting online with the NAC Contract Catalog Search Tool and GSA Advantage!

The pricelist document specifies the awarded products, services, prices, terms, and conditions of your firm’s Schedule contract.  Additionally, the pricelist is an effective way of marketing your products/services to your new government customers.  The information provided in both your Authorized FSS Paper Pricelist and in the NAC Contract Catalog Search Tool & GSA Advantage! must be kept current throughout the life of your contract.

Contractor Responsibilities — Newly awarded contractors must properly maintain their contract by meeting all contract requirements and providing all deliverables by the due dates specified.  This page provides detailed information about the following contract requirements & deliverables:

• I-FSS-639 Contract Sales Criteria Clause
• Quarterly Sales Report and Remittance of the Industrial Funding Fee
• Subcontracting Plans, Annual Registrations and other Certifications
• Request for Contract Modifications

Additionally, this page provides information about various contract policies and obligations of which contractors must be aware.

Contract Modifications — In accordance with clause 552.243-72, Modifications, VA FSS contractors may request a contract modification by submitting a request for review and approval by a VA Contract Specialist.  Requests include:  product additions; product deletions; price increases; price decreases; and various administrative changes.  Changes to your firm’s contract are only effected via a contract modification as executed by an authorized FSS contracting officer.

• Modification Forms — From this page you can download the current request for modification forms for each of the VA’s 9 Schedule programs.  Additionally, you can access the recent Mass Modifications.

Sales Reports & IFF — In accordance with 552.238-74, Industrial Funding Fee and Sales Reporting, FSS contractors are required to submit on a quarterly basis, the dollar value for all sales under the contract for the preceding 3-month period, to include any partial month.  Additionally, contractors must remit the Industrial Funding Fee at this time.

Contract Extension — AS1508, Option to Extend the Terms of the Contract, stipulates that the government request continued performance of the awarded contract within the limits and at the prices specified.  This page features information on the contract extension notification process, as well as instructions on how to submit a successful contract extension package.

Contract Cancellation — In accordance with 552.238-73, Cancellation, either the contractor or the government may cancel the awarded contract in whole or in part by providing written notice.  This page outlines the reasons the government may issue a cancellation notice.

Marketing to the Federal Government — To be successful in the federal marketplace your firm must take the steps necessary to market your company’s offerings amidst a growing pool of competitors.  The Marketing to the Federal Government page provides detailed information about building your firm’s potential customer base as well as developing solid sales strategies designed to garner more customers and maximize your business opportunities.