Office of Head Start Monitoring Reviews

The Office of Head Start's FY 2013 Head Start Monitoring Protocol is an important tool used to gather data during on-site reviews. The Protocol measures seven areas of grantee performance and contains key indicators that are used to assess each grantee. Performance areas are centered around select Head Start Program Performance Standards, Head Start Act citations, and fiscal regulations. All performance areas include a series of key indicators, compliance measures, and targeted questions to consider that are used by the Monitoring Review Team to better evaluate each grantee.

FY 2013 On-Site Review Protocol

FY 2013 Office of Head Start Monitoring Protocol [PDF, 802KB]

FY 2013 Office of Head Start Monitoring Protocol - Spanish [PDF, 1.3MB]

FY 2013 Grantee Webcast Slides [PDF, 1.2MB]

000736-2013 Monitoring Grantee Webcast-2013-HD270p

Read the Transcript [PDF, 74KB] | Right-click to download [mp4]

FY 2013 On-Site Review Guides

FY 2013 Monitoring Guides to accompany the Protocol have been developed to better organize the evidence gathering process. The evidence collected through each guide is linked to key indicators and compliance measures within the Protocol. The guides are organized by reviewer roles and evidence collection methods.

• Management Systems (SYS) and Program Governance (GOV) Guides [PDF, 593KB] 
  
• Fiscal Integrity (FIS) Guides [PDF, 553KB]
  
• Family and Community Engagement (FCE) and Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) Guides [PDF, 519KB]
  
• Child Health and Safety (CHS) Guides [PDF, 529KB]
  
• Child Development and Education (CDE) Guides [PDF, 544KB]
  
• Review Team Meeting Guide [PDF, 516KB]
  
• Child File Guide [PDF, 457KB]
  
• Staff File Guide [PDF, 452KB]
  

Monitoring Team Login

Part of a Monitoring Team? Need Help?

Contact the HSES Help Desk for HSES or monitoring workspace login issues 1-866-771-4737
hseshelp@acf.hhs.gov.

Contact HSICC for other ECLKC login issues 1-866-763-6481.

Contact Software Support for monitoring software (OHSMS) issues 1-800-518-1932.

Consultant Opportunities

• Danya International Inc. is
  seeking Bilingual Spanish and American Indian/Alaska Native (AIAN) Head Start reviewer consultants. To learn more about becoming a consultant, visit the applicant website at https://2xrecruit.kenexa.com/.

Additional Resources and Tools

• Use of Classroom Assessment Scoring System (CLASS) in Head Start
• Regulations and Policies
• Roadmap to Excellence
• School Readiness Agenda
• 2010-2011 Program Information Report
• Training and Technical Assistance System
• AIAN Resource: A Guide to Building Cultural Awareness [PDF, 1.1MB]
• Head Start Bilingual Glossary
• FY 2012 Office of Head Start Monitoring Protocol & Guides