Hire Date

We have modified the hire date in E-Verify so that it matches the Section 2 “Certification” date on Form I-9. As of June 2011, you may select a future hire date and you will use the Section 2 “Certification” date from the employee’s Form I-9 as the hire date in E-Verify.

Prior to June 2011, if you created a case in E-Verify after the employee accepted a job offer but before the employee began work for pay, you had to select the date the case was created as the hire date because E-Verify wouldn’t permit you to select a future date.

This modification also enables us to better accommodate our E-Verify users in Guam, who have had to ensure an additional workaround because Guam is a day ahead of the continental United States.

What you need to know:

• The hire date is the date the employee began (or will begin) work for pay. Use the Section 2 “Certification” date from the employee’s Form I-9 as the hire date in E-Verify.
• You may select a hire date that is up to 365 calendar days in the future.
• The ability to select a future hire date does not change the rule that prohibits prescreening. A prospective employee MUST have accepted an employment offer before you may complete Form I-9 and create a case in E-Verify. Selecting a future hire date simply eliminates a confusing workaround in cases where E-Verify is used after an employee accepts an employment offer, but before he or she begins work for pay.
• If you rehired an employee and completed Section 3 of Form I-9, use the “Date of Rehire” from Section 3 of the employee’s Form I-9 as the hire date in E-Verify.
• If the employee’s hire date changes after you have created the case in E-Verify, no additional action is required in E-Verify as you cannot change the hire date once you’ve created the case. You must, however, make a correction to the Section 2 “Certification” date on the employee’s Form I-9 if the employee’s hire date changes.