General Records Schedules (GRS)
Contact the GRS Team
Is the GRS lacking an item you think should be there? Is something there that shouldn't be? Are you having difficulty interpreting an item? Please tell us! Send to GRS_Team@nara.gov.
Hot Off the Press: January 2013 GRS Update Activities
Most Working Groups identifying requirements for new schedules completed their work. The GRS Team gratefully acknowledges the excellent effort of these volunteers and the agencies that loaned their services. Review Groups (more volunteers!) have been formed and are assisting in further refining draft schedules.
New schedules for Finance Management (Goods & Services Acquisition, Payments, Collections, Accounting)
- Working Group meetings held January 9 and 16.
- Review Group meeting held January 31.
- The group is currently working on merging these schedules into a single schedule for Finance records.
- Questions? Galen Wilson and Leslie Watson
New schedule for Finance Management (Grants)
- An RM Communication went out January 22 seeking information from agency grants programs. Appraiser has been conducting meetings with agencies.
- Questions? Susan Means
New schedules for Technology Management (Systems Development, IT Infrastructure and Maintenance, and IT System Security)
- Review Group meeting held January 24. Comments due February 15.
- Questions? Laura McHale
New schedules for Information Management (Records and Information Management)
- Schedule development work is ongoing.
- Questions? Jennie Guilbaud and Laura McHale
New schedule for Information Management (Records Related to Electronic Systems)
- Final Working Group meeting held January 16. Comments due February 15.
- Review Group meeting held January 23.
- Questions? Andrea Riley
Useful Info about the GRS Restructuring Project
- "The New GRS: A Plan for Restructuring and Updating the General Records Schedules", released September 2012, contains details about the five-year plan to replace current schedules with new ones.
- Focus groups helped us develop the direction for restructuring. View the presentation slides.
- Why five years? We already anticipated that question. Here's our answer.
- FAQs on using GRS 20 to schedule electronic records have just been released.
Search the GRS
Open this [PDF]. Type Ctrl+F to open a search window.
Download the GRS
Download the entire GRS--text, indexes, and transmittal memos in PDF or Word.
Quick links
Introduction to the General Records Schedules
Schedule 1. Civilian Personnel Records
Schedule 2. Payrolling and Pay Administration Records
Schedule 3. Procurement, Supply, and Grant Records
Schedule 4. Property Disposal Records
Schedule 5. Budget Preparation, Presentation, and Apportionment Records
Schedule 6. Accountable Officers' Accounts Records
Schedule 7. Expenditure Accounting Records
Schedule 8. Stores, Plant, and Cost Accounting Records
Schedule 9. Travel and Transportation Records
Schedule 10. Motor Vehicle Maintenance and Operations Records
Schedule 11. Space and Maintenance Records
Schedule 12. Communications Records
Schedule 13. Printing, Binding, Duplication, and Distribution Records
Schedule 14. Information Services Records
Schedule 15. Housing Records
Schedule 16. Administrative Management Records
Schedule 17. Cartographic, Aerial Photographic, Architectural, and Engineering Records
Schedule 18. Security and Protective Services Records
Schedule 19. RESERVED
Schedule 20. Electronic Records
FAQs on Using Schedule 20
Schedule 21. Audiovisual Records
Schedule 22. Inspector General Records (WITHDRAWN)
Schedule 23. Records Common to Most Offices Within Agencies
Schedule 24. Information Technology Operations and Management Records
Schedule 25. Ethics Program Records
Schedule 26. Temporary Commissions, Boards, Councils and Committees
Schedule 27. Records of the Chief Information Officer
Indexes:
- Standard Forms
- Optional Forms
- Subjects [PDF]
Transmittals:
- Abstract of GRS Transmittals 8-21 [HTML version] [PDF version] [Word version]
- Transmittal No. 22 - (GRS 24 and Authority Citations), April 19, 2010
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